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HomeMy WebLinkAboutRES 091107-P - Approval Budget & TaxRESOLUTION NO. 09//© 7- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, APPROVING THE 2007/08 BUDGET AND RELATED PROPERTY TAX ASSESSMENT FOR THE GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1; WHEREAS, the City is required by State Law to approve the proposed budget and related property tax assessment for the Georgetown Village Public Improvement District #1 (PID); and WHEREAS, the proper notice of the property tax assessment was published in the Williamson County Sun; and WHEREAS, the assessment supports the service plan for the PID as previously established. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN TEXAS THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim The City Council hereby finds that this ordinance implements the following policy of the Century Plan - Policy Plan Element: 1. Finance Policy End 13.0, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both current and future needs are provided", and further finds that the adoption of this resolution is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The City Council of the City of Georgetown hereby approves the proposed budget and property tax assessment for the Georgetown Village Public Improvement District #1 to be adopted and levied as required by State Law. RESOLVED this 11th day of September, 2007. ATTEST: THE CITY OF GEORGETOWN: Sandra D. Lee City Secretary APPROVED AS TO FORM: ,f Patricia Carls, Carls, McDonald & Dalrymple, LLP City Attorney Village PID Resolution No. ff P \AGENDA\20071BudgettAdoption\VillageResolution07.doc Page 1 of 1 By: Gard` ° elon Ma Georgetown Village PID #1 Board Proposed 2008 Budget 8/13/07 filename:pidbudget2006.xls GVPID #1 MAINTENANCE ITEMS Alleys/Roads Repair, maintain and replace alley pavement S ubtotal Landscaping Mowing and Trimming Three (3) fertilizer applications Fungicide Inspect / Maintain Irrigation monthly Fire Ant Control Pre -Post Emergent Weed Control (Bid Alternate) Additional Mulch and weeding Seasonal Color (Bid Alternate not accepted, to be negotiated) Estimated Add'I GV 6 Park, GV 6 entry, GV 8 entry Irrigation Repair Cost and Replacement S ubtotal Plant replacement. - As Needed Subtotal Other Items Bench Maintenance (Re -finish) S ign Maintenance (Paint) S ign Replacement Street Sign Replacement / Maintenance (5 replacements) Light & Bulb Replacement/Maintenance Gazebo Maintenance Dog Poop Dispensers/Bags for (4) Parks Subtotal Utilities Irrigation Water/Electric Subtotal Administrative COG administrative fees. Legal Office Supplies City & County Taxes/Fees Subtotal TOTAL ESTIMATED ANNUAL COSTS Projected GVPID #1 Projected Tax Income 2008 Budget Deficit * Budget Deficit for 2008 to be paid by Developer. f es, 091/07 P ,©Q 2008 Budget 4,500 Notes I 2004 Actual Expense, Not Needed in '05 or'06 based upon Wheeler Coatings site inspection.. 57,302 SunGrow Bid+3% 6,593 SunGrow Alternate 10,000 10,000 To be negotiated 15,000 Estimate 3,000 101,895 7,500 4,000 800 3,000 1,000 600 2,000 1,000 12,400 32,000 2004 $7,500 Actual, 2005 & 2006 $0 2007 $176 Actual 4,500 1,000 100 1 520 7,120 165,415 151,355 14,060 C3 $1,000 increase to 2005 for Gazebo paint Actual 2006 expense + estimate for add' park & Shell Rd frontage Estimate based upon 2006 spent ($2700) $0 Spent in 2005, 2006 $0 Spent in 2005, 2006 1% of Projected 2007 tax collected MINUTES GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 BOA 1 OF DIRECTORS REGULAR MEETING Date: Monday, AUGUST 20, 2007 @ 5 30 PM 371 VILLAGE COMMONS BLVD. GEORGETOWN, TEXAS 78628 BOARD MEMBERS PRESENT MARL KNF MCMICHAEL DAVID GOODRUM MARK GRAM BRAD JOHNSON MARK DAVIS BRIAR ORTN-GO BOARD MEMBERS ABSENT 1, MEETING WAS CALLED TO ORDER AT 5:36 P.M. 2. READ AND APPROVE MINUTES OF LAST MEETING. A motion was made to approve the minutes as read. Mark Gram - Motion - Ayes -5 Brian Ortego - Second Nays -0 Motion passes Five (5) - Zero (0) David Goodrum arrived 5:40 3. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDING APPROVAL OF ADDITIONAL CHARGES BY SUNTERRA IN ADDITION TO CURRENT LANDSCAPE CONTRACT ITEMS FOR ADDITIONAL WORK TO BE PERFORMED. Mark Gram reviewed the year-to-date charges by Sunterra for landscaping, irrigation repairs, and maintenance. Mark Leatherman (Sunterra) was present to answer questions, and comment on additional costs incurred by his company in the perfoiniance of the contract with increases in labor, fuel, and fertilizer costs. The cost of Mulch and Pre -Emergent as a additional cost of $10,000 to the contracted amount was discussed as to whether the contract language, "Contractor will be responsible for furnishing and replenishing mulch twice a year , intended for Sunterra to furnish with or without cost as a part of the contract. It was discussed that Sunterra may be allowed to charge $4000 in addition to contracted amount for additional labor with documentation submitted to the city purchasing department. 4. DISCUSSION AND POSSIBLE ACTION TO APPROVE ITEMS RELATED TO THE MAINTENANCE AND IMPROVEMENTS OF GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 Maintenance and repair items requiring attention for the coming budget year were discussed, and prioritized for inclusion in the 2007/2008 budget, with Chip Sealing 6 7L0 , :es. O9iO7aP 20f.3 alleyways in a planned phased process with a five-year completion, additional signage in parks, Gazebo repairs, and irrigation repairs cost and maintenance. fi 5. REVIEW, DISCUSSION, AND ACTION TO APPROVE 2007/2008 BUDGET OF GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 FOR RECOMMENDATION TO CITY COUNCIL FOR APPROVAL The board went through the planned budget line item costs, with the revenue estimations from WCAD, and additional landscaping obligations planned for the GTV PID upon the Developer's completion. A motion was made to approve the 2008 budget as amended with the estimated costs and revenues for 2008, and in consideration of any remaining revenue from 2007. Mark Davis - Motion Brian Ortego - Second Motion passes Six (6) - Zero (0) Ayes- 6 Nays - 0 6. DISCUSSION AND ACTION TO RECOMMEND TO CITY COUNCIL THE 2007/2008 TAX RATE TO BE LEVIED FOR GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 A motion was made that the current tax rate of .20 cents per $100 be accepted and levied for the 2007/2008 tax year for the operation of the Georgetown Village PID #1 Brian Ortego - Motion Ayes- 6 Brad Johnson - Second Nays -0 Motion passes Six (6) - Zero (0) 7. RESIDENTS SIGNED UP TO ADDRESS THE BOARD Reagen Seaver and Cheryl Welch (Pending Appointments to the GTV Board) were present and discussion was made on electing new officers at a tentative October 8, 2007 special meeting to be held. 8. ADJOURN A motion was made Mark Gram Brad Johnson to adjourn at 7.02 - Motion - Second Motion passes Six (6) - Zero (0) / to ggs. OY/i07- P pm Ayes- 6 Nays - 0 3 ©f3