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HomeMy WebLinkAboutMinutes_GGAF_10.05.2009Notice of Meeting of the General Government and Finance Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, October 5, 2009 The General Government and Finance Advisory Board will meet on Monday, October 5, 2009 at 01:30 PM in the City Hall Main Floor Conference Room located at 113 East 8th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. General Government and Finance Advisory Board Members: Keith Brainard-Chair, Patty Eason, Dale Ross General Government and Finance Advisory Subcommittee regular meetings are held at least quarterly or as needed at the request of the chair. AGENDA 1. Review of staff recommendations on health care proposals. Kevin Russell 2. Review of RFP for 457 providers. Kevin Russell Call to Order at 01:30 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary MINUTES GENERAL GOVERNMENT AND FINANCE (GGAF) ADVISORY SUBCOMMITTEE OF THE CITY OF GEORGETOWN, TEXAS The General Government and Finance (GGAF) Advisory Subcommittee met at 1:30 p.m. on Monday, October 5, 2009, in the City Hall Main Floor Conference Room, located at 113 East 8th Street, Georgetown, Texas. Keith Brainard welcomed everyone to the meeting and called the meeting to order at 1:35 p.m. 1. Review of staff recommendations on health care proposals. Kevin Russell gave an overview presentation on the City of Georgetown’s current efforts to establish and maintain a competitive position in its defined market. HR Staff and the Benefits Committee reviewed the proposals from the providers for insurance coverage and Kevin presented their recommendations that will go to Council next Tuesday October 13thwith regards to approving the contracts for next year. Current renewal or health insurance came in at over 85.5%. He explained that a rise in healthcare claims have risen to $3.35 million vs. $1.2 million over the prior year. That cost is equated to about 7% of our benefit population, attributed to several large claims. Kevin explained that in continuing with Council’s feedback over the past years, health coverage has been changed to include a larger contribution by the employees in the areas of co-insurance and deductibles. Employee contribution was also increased in the area of office co-pays to reduce the rates to a more manageable percentage increase. To ensure the City remains competitive with its benefits, City contributions were also looked at and recommendations for increases and/or continuation/elimination of supplements/contributions are being made in the following areas: Dependent/family supplement; opt out supplement; HAS contribution. Council action will be required to authorize City supplements and/or incentives and to authorize the city to enter into benefits contracts. The budget was presented with at 15% increase in benefits. Members Present: Keith Brainard, Chair, Patty Eason, Dale Ross Members Absent: None Staff Present: Micki Rundell, Chief Financial Officer, Paul Brandenburg, City Manager, Laurie Brewer, Assistant Director of Finance and Administration, Kevin Russell, Mike Stasny, Chris Foster, Jennifer Bills, L:\Division\finance\Share2\GGAFSub\GGAF Meetings\2009\10.5.09\10.05.09 Minutes.doc Staff has worked to come up with a recommendation that stays within the increases allowed for in the budget. The City will use the previously allocated money that was going to be contributed to the employees’ HSA account to help “buy-down” and decrease premium costs, and educate employees on how they can contribute to their HSA and build up that account by using their longevity pay, etc. Staff recommendation will be to go with Texas Municipal League (TML) as the City health insurance provider. There was discussion and explanation of the option of “opting out” of City insurance coverage and the effects it would have. 2. Review of RFP for 457 providers. Kevin explained that the City provides access to a 457b plan to its employees. Currently, ICMA-RC is the only provider available to employees. Although this is a program that the City offers to its employees and there are no City funds involved, no requirement that proposals or bids be requested when adding providers, the City will be going out for proposal to secure the best services for its employees. Kevin explained that this is a pass through program; there is no cost to the city. It was discussed and decided that it should be an RFQ instead of RFP. Keith views this initial process as a guide. He would like to have interviews with more qualified people and allow them give demos and explain what they have to offer and to see if they can beat the current provider, and to include the current provider. He would like to involve the Employee Benefits Committee in the selection. Kevin asked Keith to send a list of providers. 3. Meeting adjourned at 2:25 p.m. Minutes of the Meeting of General Government and Finance Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, October 5, 2009 The General Government and Finance Advisory Board of the City of Georgetown, Texas, met on Monday , October 5, 2009 presiding. Board Members Present: Keith Brainard-Chair, Patty Eason, Dale Ross Board Members Absent: Staff Present: Micki Rundell, Paul Brandenburg, Laurie Brewer, Kevin Russell, Jennifer Bills , Mike Stasny Minutes Regular Meeting MINUTES GENERAL GOVERNMENT AND FINANCE (GGAF) ADVISORY SUBCOMMITTEE OF THE CITY OF GEORGETOWN, TEXAS The General Government and Finance (GGAF) Advisory Subcommittee met at 1:30 p.m. on Monday, October 5, 2009, in the City Hall Main Floor Conference Room, located at 113 East 8th Street, Georgetown, Texas. The October 5, 2009 minutes were approved at the November 23, 2009 Meeting with the following change: Item 2 in the minutes are corrected as follows (in red). “ Keith views this initial process as a guideKeith views this initial process as a guideKeith views this initial process as a guideKeith views this initial process as a guide.... He would likeHe would likeHe would likeHe would like City StaffCity StaffCity StaffCity Staff to have interviewsto have interviewsto have interviewsto have interviews with more qualified people and allow them give demos and explain what they have towith more qualified people and allow them give demos and explain what they have towith more qualified people and allow them give demos and explain what they have towith more qualified people and allow them give demos and explain what they have to offer and to see if they can beat the current provideroffer and to see if they can beat the current provideroffer and to see if they can beat the current provideroffer and to see if they can beat the current provider,,,, and to include the currentand to include the currentand to include the currentand to include the current providerproviderproviderprovider.... He would like to involve the Employee Benefits Committee in the selectionHe would like to involve the Employee Benefits Committee in the selectionHe would like to involve the Employee Benefits Committee in the selectionHe would like to involve the Employee Benefits Committee in the selection.... Kevin asked Keith to send a list of providers”Kevin asked Keith to send a list of providers”Kevin asked Keith to send a list of providers”Kevin asked Keith to send a list of providers”.... Keith Brainard welcomed everyone to the meeting and called the meeting to order at 1:35 p.m. 1111.... Review of staff recommendations on health care proposalsReview of staff recommendations on health care proposalsReview of staff recommendations on health care proposalsReview of staff recommendations on health care proposals.... Kevin Russell gave an overview presentation on the City of Georgetown’s current efforts to establish and maintain a competitive position in its defined market. HR Staff and the Benefits Committee reviewed the proposals from the providers for insurance coverage and Kevin presented their recommendations that will go to Council next Tuesday October 13th with regards to approving the contracts for next year. Current renewal or health insurance came in at over 85.5%. He explained that a rise in healthcare claims have risen to $3.35 million vs. $1.2 million over the prior year. That cost is equated to about 7% of our benefit population, attributed to several large claims. Kevin explained that in continuing with Council’s feedback over the past years, health coverage has been changed to include a larger contribution by the employees in the areas of co-insurance and deductibles. Employee contribution was also increased in the area of office co-pays to reduce the rates to a more manageable percentage increase. To ensure the City remains competitive with its benefits, City contributions were also looked at and recommendations for increases and/or continuation/elimination of supplements/contributions are being made in the following areas: Dependent/family supplement; opt out supplement; HAS contribution. Council action will be required to authorize City supplements and/or incentives and to authorize the city to enter into benefits contracts. The budget was presented with at 15% increase in benefits. Staff has worked to come up with a recommendation that stays within the increases allowed for in the budget. The City will use the previously allocated money that was going to be contributed to the employees’ HSA account to help “buy-down” and decrease premium costs, and educate employees on how they can contribute to their HSA and build up that account by using their longevity pay, etc. Staff recommendation will be to go with TexasStaff recommendation will be to go with TexasStaff recommendation will be to go with TexasStaff recommendation will be to go with Texas Municipal LeagueMunicipal LeagueMunicipal LeagueMunicipal League ((((TMLTMLTMLTML )))) as the City health insurance provideras the City health insurance provideras the City health insurance provideras the City health insurance provider.... There was discussion and explanation of the option of “opting out” of City insurance coverage and the effects it would have. 2222.... Review of RFP forReview of RFP forReview of RFP forReview of RFP for 457457457457 providersprovidersprovidersproviders.... Kevin explained that the City provides access to a 457b plan to its employees. Currently, ICMA-RC is the only provider available to employees. Although this is a program that the City offers to its employees and there are no City funds involved, no requirement that proposals or bids be requested when adding providers, the City will be going out for proposal to secure the best services for its employees. Kevin explained that this is a pass through program; there is no cost to the city. It was discussed and decided that it should be an RFQ instead of RFP. Keith views this initial process as a guideKeith views this initial process as a guideKeith views this initial process as a guideKeith views this initial process as a guide.... He would like to have interviews with moreHe would like to have interviews with moreHe would like to have interviews with moreHe would like to have interviews with more qualified people and allow them give demos and explain what they have to offer and to seequalified people and allow them give demos and explain what they have to offer and to seequalified people and allow them give demos and explain what they have to offer and to seequalified people and allow them give demos and explain what they have to offer and to see if they can beat the current providerif they can beat the current providerif they can beat the current providerif they can beat the current provider,,,, and to include the current providerand to include the current providerand to include the current providerand to include the current provider.... He would like toHe would like toHe would like toHe would like to involve the Employee Benefits Committee in the selectioninvolve the Employee Benefits Committee in the selectioninvolve the Employee Benefits Committee in the selectioninvolve the Employee Benefits Committee in the selection.... Kevin asked Keith to send aKevin asked Keith to send aKevin asked Keith to send aKevin asked Keith to send a list of providerslist of providerslist of providerslist of providers.... Meeting adjourned atMeeting adjourned atMeeting adjourned atMeeting adjourned at 2222::::25252525 pppp....mmmm.... Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary