The URL can be used to link to this page

Home My WebLink AboutMinutes_LAB_02.13.2012Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas February 13, 2012 MEMBERS IN ATTENDENCE: Betty Ann Sensabaugh, Mansue Miller, Shana Forte Nichols, Lydia Harkey, and Glenn Mautner. ABSENT: Karen Limbaugh STAFF IN ATTENDENCE Eric Lashley - Library Director OTHERS IN ATTENDENCE: Linda Nix — CTLS Lay Representative AGENDA• 1. Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM Glenn Mautner made the motion to accept the minutes of the January 2012 Library Advisory Board Meeting and Shana Forte Nichols seconded the motion. The motion passed unanimously. 2 DIRECTOR'S REPORT: Director Lashley and Chair Betty Ann Sensabaugh thanked Glenn, Sue, and Shana for their service to the board. Eric announced Shana is being considered for a place on the Arts and Culture Board Eric announced the proposed new members of the Library Advisory Board are Linda Nix, Charles Aguillon, Lois Case, and Margaret Thompson. Betty Ann will remain the chair of the board. Eric reported circulation and visitations were up for the month of January over the previous year. Usage of E-books and downloadable audio books continues to increase — 663 E- books and 200 audio books for January. Director Lashley also reported the number of library materials added to the collection were about the same as December. Enc thanked Linda Nix for her donation of 121 children's books for the bookmobile. Eric reported tax assistance began the last Saturday in January and so far the process has been smooth with little problems or concerns. Director Lashley also noted basic computer classes resumed on January 23 Upcoming events: Spring break annual tea party. Angie and Roger Wright have donated $500.00 for the event. Enc read aloud the patron comments for the month of January. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Bookmobile — Eric Lashley' Eric reported the library will be applying for a $75,000 grant from the Texas State Library to fund the second year of the bookmobile project. The Friends received a $10,000 grant from the Brown Foundation. The Friends have raised enough funds to pay for the vehicle when it is delivered. Eric passed around photographs of the vehicle in production. The vehicle should be completed by the end of February 2012. The library is hoping to have a ribbon -cutting ceremony during spring break in March. Materials are being cataloged for the bookmobile and the catalog will start reflecting the WOW bookmobile as the location for library materials. 2. OverDrive Consortium— Eric Lashley' Eric reported the consortium is not working as planned. Our library patrons are heavy users of the consortium, but the member libraries are doing a poor Job of communicating and ordering new materials. A second meeting will be necessary to get the consortium functioning more efficiently. 3. CTLS meeting report — Linda Nix: Linda reported she and Eric attended a CTLS membership meeting in Temple on January 27. Linda read a list of award recipients Library Board Member of the Year, Library Project of the Year, Teen Volunteer of the Year, and Librarian of the Year. Pat Touhy, Executive Director of CTLS, received a plaque acknowledging 30 years of service with the system. The dire straits the system faces were discussed and bylaws were changed to help the system become more flexible in the future. Linda and Eric also attended the Friends of CTLS board meeting and the discussion revolved around the purpose of the Friends and the need for the membership to assist CTLS in becoming an organization that relies more on volunteers. 4. Part-time library assistant position — Eric Lashley' Eric reported the library has hired Lawren Ramos for the part-time library assistant position. Lawren will spend the majority of her time working in the children's department. 5. Pilot art center — Eric Lashley• Eric reported the Arts and Culture Board will be working with an architect new to the area, Gary Wang, to draw up plans for the proposed art center Eric announced there will be an Arts Summit on March 21 for all of the art supporters and arts groups as well as a presentation to City Council on March 27. 6. Schedule of future meetings - Eric Lashley: There was discussion concerning the next scheduled board meeting and there would have been a number of absences as well as the potential for new members to miss the meeting due to Spring Break. Therefore, Lydia Harkey moved that the March meeting of the Library Advisory Board be moved to March 19 and Shana Forte Nichols seconded the motion. The motion passed unanimously. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, Marisue Miller, Secretary �C� x_`�41.41 Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY January 2012 .HIGHLIGHTS • The Capitol Art Society displayed works in a variety of mediums during January. Matt Graves and Friend —on keyboard, guitar, and drums with vocals --performed an eclectic program on Sunday, January 15. • Free computer classes resumed on January 23. Two new volunteers are teaching basic computer and Internet skills and introductions to Word and Excel. • The last of the tax forms and instruction books arrive late in January and are conspicuously available in the lobby. The volunteers who help with tax return preparation began working on January 28 and will have regular hours four days per week until April 16. STAFF ACTIVITIES On January 27 Eric Lashley and Linda Nix traveled to Temple for the quarterly CTLS meeting. The group passed changes to the bylaws that will allow CTLS to operate on a different basis in the coming fiscal year. The backlog of cataloging that developed before Brenna Normann was hired in late November is rapidly diminishing and the technical services staff hopes to be caught up by March. PATRON COMMENTS FOR January 2012 Patron Comment: Searching via GPL catalog— Never had one so awful to et what you want. I am a g history researcher and have used many catalogs. I can't understand why the catalog is so poorly organized. Patron Comment: Eric should work more desk time — especially nights and weekends! Patron Comment: This library rocks Patron Comment: This is a nice library and I love the people who work here. Patron Comment: Rachael did a great job getting my PC and Nook able to download library books! She was great! Patron Comment: More staff at front desk * Need to pay attention to those standing and waiting Patron Comment: Kudos to Peg for helping me out on the phone last week, great library lady. Patron Comment: Kudos to Rachael Pattillo! She was so KIND and helpful to me, first, on the phone, and then, when I came into the library. I love the Georgetown library. . Patron Comment: Classes on Kindle, Ipad, etc. How to do. Several libraries are holding these. GEOR ETOWN PUBLIC LIBRARY _ Comparative Fiscal Year Statistics 2011 2012 Oct Nov Doe Jan Annual Total Patron Visits Current Year 30822 27674 22499 35123 116118 2010-011 31410 27524 28878 27363 362923 2009-2010 26060 30456 343465 2008-2009 29997 22046 25586 27240 339790 Circulation 2011 2012 Current Year 45280 42864 38880 44006 171020 2010-2011 40965 40697 35963 42919 527746 2009-2010 38681 39091 38262 42493 524610 200-2009 38909 33986 33923 37724 496603 FY 2011-2012 Statistics Chiidren's Programs Annual Total Attendance 1470 547 760 524 3301 Programs 3 0 2 0 5 Story Time 22 _ 20 13 23 78 Other (four, Movies, 3 5 1 1 10 After School Progran 0 4 0 6 10 Other Services ILL Ordered 63 37 42 48 190 ILL filled 46 21 29 37 133 Lg Print Circuit 200 200 200 200 800 Internet usage (persons) 8112 7001 6429 7498 29040 Overdrive usage (E-books) 295 397 508 663 1863 Overdrive usage (audiobool 174 182 163 200 719 Volunteer Hours Adult 796.00 672.75 634,50 704.00 2807.25 Teen , 29.00 - 0.00 - 0.00 0.00 29.00 Community Service 163.50 175,25 168:25 136,50 643.50 Total 988.50 848.00 802.75 840.50 3479,75 Registrations City Residents -new 212 123 106 172 613 GISD Kids' Cards 18 4 8 18 48 Non -residents -new 51 36 25 30 142 Total 281 163 139 220 803 Cash Receipts Fines/Misc. Revenue 2956.98 2329.37 2462:00 2934,67 10683.02 Non-resident fees 2495.00 2225Y0 17X00 2505.00 8955,70 Donations 1697A0 1447.41 1321.25 1202.37 5668.43 Gifts/Memorials 3075,00 300.00 53100 945,00 4853.00 Meeting Room Use persons attdg meetings 4180 2005 2482 1662 10329 Library Collection Changes Copies Added 642 430 1391 161 3824 Copies Discarded 523 228 405 457 161 Donations Added 138 33 54 32 257 Notes: Cataloging position vacant this month GEORGETOWN PUBLIC LIBRARY DONATIONS -- January 2012 Gwen & Jack Hunnicutt $50 for bookmobile materials Trevor Eissler Copy of his book, 4,962,571 Rufus Overlander $200 to be used for children's and Texas history materials Judy & Don Parks $25 for bookmobile materials (children's) Albert & Monica Rychlik $40 for bookmobile materials (children's) Linda Nix 121 children's books, for the bookmobile Jane Porter Copy of her book, She's Gone Country Dorothy Mickie (Michel?) Copy of Abba Eban's Promised Land Mary Ann Barbour $30 in memory of Leon Knight J.H. Frasher $100 bookmobile materials Tree of Life Foundation Copies of Holocaust Survivor, The Holocaust Conspiracy, and Gated Grief Rebecca Jamison Copy of Time for Bed in honor of Wally Caskey Roger & Angie Wright $500 for spring break tea party • •