HomeMy WebLinkAboutMinutes_LAB_03.19.2012Minutes of the Meeting of the
Library Advisory Board
Of Georgetown, Texas
March 19, 2012
MEMBERS IN ATTENDENCE Betty Ann Sensabaugh, Lydia Harkey, Lois
Case, Charles Aguillon, Margaret Thompson, and Linda Nix
ABSENT: Karen Limbaugh
STAFF IN ATTENDENCE Eric Lashley - Library Director
OTHERS IN ATTENDENCE: None
AGENDA•
1. Introduction of new members. All board members introduced
themselves to the other members. New member Lois Case was originally
from Ohio, moved to Georgetown 11 years ago, is active in committees in
Sun City, and volunteers at the Second Hand Prose bookstore. Margaret
Thompson was a Navy brat. She has worked as a school psychologist
and is considering getting a Master's degree in Library and Information
Science from the University of North Texas. Charles Aguillon is the Vice
Principal at East View High School. Charles was the former Director of
Fine Arts for GISD and has been involved with a large number of arts and
culture organizations in Georgetown. Linda Nix is a volunteer at the
library, a former Library Board member, and the current lay representative
for the Central Texas Library System (CTLS).
2 Minutes of last Meeting: The meeting was called to order by Chair Betty
Ann Sensabaugh at 6:35 PM. Linda Nix made the motion to accept the
minutes of the February 2012 Library Advisory Board Meeting and Lydia
Harkey seconded the motion. The motion passed unanimously.
3. Citizens wishing to address the Board None
4. Review and discussion of the Advisory Board Bylaws — Eric Lashley:
Director Lashley read over the bylaws and commented that one of the
other duties of the board which is to handle any challenges or requests for
the removal of library materials that may come to the board.
5. Review and discussion of the City Council Attendance Policy for
Board Members — Eric Lashley* Eric reiterated board members can only
miss two regularly scheduled meetings and if they miss three meetings
they will be removed from the board by City Council. There are no
excused absences.
6. Director's Report — Eric Lashley:
Director Lashley reviewed the statistics sheet that was included in the board
packets. Eric noted that circulation and visits were up from the previous year.
Eric reported he and Linda Nix attended a Central Texas Library System meeting
on March 3, 2012. Linda will present a report to the April board meeting.
Eric informed the board that the IRS tax assistance was continuing in the library
until April 15 Betty Ann said they thought the number of patrons was down from
last year, but the numbers are actually comparable. Director Lashley also
reported the annual Spring Break Tea Party was very successful. The staff
prepared two seatings with 200 participants at each seating.
Director Lashley reported the staff had prepared and applied for the second year
funding for the bookmobile librarian position. Our bookmobile position was
funded by a federal grant administered by the State Library.
Eric read the patron comments.
Consideration of and possible action on the follow:
1. To set date and time for 2012 Library Advisory Board meetings Eric Lashley: After a brief discussion, Linda made the motion to keep
the meeting of the library advisory board on the second Monday of the
month at 6:30 PM and Lydia seconded the motion. The motion passed
u nanimously.
2. To elect the Vice -Chair of the Library Advisory Board — Eric Lashley:
After a brief discussion, Linda moved to nominate Karen Limbaugh as
Vice -Chair and Lois seconded the motion. The motion passed
u nanimously.
3. To elect the Secretary of the library Advisory Board — Eric Lashley:
After a brief discussion, Linda moved to nominate Lydia Harkey as
Secretary and Lois seconded the motion. The motion passed
u nanimously.
4. Review and discussion of recommended meeting procedures — Eric
Lashley: Eric explained that all City boards must follow Robert's Rules of
Order Eric emphasized that if residents ask to speak, they must speak to
an item posted on the agenda, complete a speaker form, and will be given
3 minutes to speak.
5. Review and discussion of procedure for sending agenda packets to
Board members — Eric Lashley: After a brief discussion, the board
agreed to have an electronic copy of the agenda sent to them via e-mail
and Eric would have hard copies available at the meeting.
6. Paintings displayed in the library during March 2012 — Eric Lashley:
Eric read aloud the written comments by Linda Berglund and Cathy Jaster.
Both patrons found the work of Don Snell disgusting, offensive immoral
and anti-Christian Eric gave background information on how displays of
art are done in the library as well as biographical information of artist Don
Snell Director Lashley noted that the library has a policy to support the
freedom of speech for individuals in our community and he didn't feel it
was necessary to remove the items. After a discussion of the board
members' support of the rights of free expression the board took no action
o n the request to remove the paintings.
7. Bookmobile — Eric Lashley: Director Lashley reported the bookmobile
had been delivered and was currently at Ideal Signs having a wrap placed
on the vehicle. Eric showed images of what the wrap, designed by Nick
Ramos, will look like. The bookmobile should begin service on April 3 and
the ribbon -cutting will be at 11:00 a.m. on Wednesday, April 11.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:55 PM.
Respectfully submitted,
0
Lydia Harkey, Secretary
L-.
Betty Ann Sensabaugh, Chair
• DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
February 2012
HIGHLIGHTS
• The artwork of the Austin Pastel Society filled both galleries during February. Austin
Bella Corda provided the live music on Sunday, February 19.
• The free computer classes were well attended throughout the month.
• Lawren Ramos, the new part-time library assistant, began work on February 6. Most
of her hours are spent in the children's room. She is already adept at using Apollo and
works well with the patrons.
• Cataloging of the books for the bookmobile is well underway and Michele Harber, the
community outreach librarian, continues to order new materials. Delivery of the
bookmobile is expected in the first two weeks of March.
• On February 14 Council voted to allow the library to apply for a second year of the
LSTA grant, which pays Michele's salary and would provide money for more materials
for the bookmobile.
STAFF ACTIVITIES
• During the month Eric Lashley spoke to the Main Street and CVB advisory boards
and the Noon Kiwanis about the proposed art center.
• Rosa Garcia, Bethni King, and Kathleen Burnop traveled to Copperas Cove on
February 3 to attend the CTLS workshop about the summer reading program.
PATRON COMMENTS FOR February 2012
Comment: I love the library because you guys have books I like. You rock.
Comment: I may not enjoy Mr. Snell's art but I appreciate the library letting him express freedom of
speech!
Comment: The art on display presently is like a nightmare. With all the beautiful art in Williamson
County why this?
Comment: Clean the glass sculptures please they are filthy.
Comment: Please buy the book Shards by Isnet Prcie
•
L
2011
2012
Oct
Nov
Dec
Jan
Feb
Annual Total
Patron Visits
Current Year
30822
27674
22499
35123
32409
148527
2010-2011
31410
27524
28878
27363
29232
362923
2009-2010
25763
24312
26060
30456
30302
343465
2008-2009
29997
22046
25586
27240
27116
339790
Circulation
2011
2012
Current Year
45280
42864
38880
44006
41925
212945
2010-2011
40965
40697
35963
42919
40488
527746
2009-2010
38681
39091
38262
42493
40364
524610
2008-2009
38909
33986
33923
37724
37916
496603
FY 2011-2012 Statistics
Children's Programs
Annual Total
Attendance
1470
547
760
524
619
3920
Programs
3
0
2
0
3
8
Story Time
22
20
13
23
21
99
Other (Tour, Movies,
3
5
1
1
0
10
After School Progran
0
4
0
6
4
14
Other Services
ILL Ordered
63
37
42
48
41
231
ILL filled
46
21
29
37
38
171
Lg Print Circuit
•
200
200
200
200
200
1000
Internet usage (persons)
8112
7001
6429
7498
7328
36368
Overdrive usage (E-books)
295
397
508
663
573
2436
Overdrive usage (audioboot
174
182
163
200
181
900
Volunteer Hours
Adult
796.00
672.75
634.50
704.00
661.75
3469.00
Teen
29.00
0.00
0.00
0.00
16.00
45.00
Community Service
163.50
175.25
168.25
136.50
153.00
796,50
Total
988.50
848.00
802.75
840.50
830.75
4310.50
Registrations
City Residents -new
212
123
106
172
156
769
GISD Kids' Cards
18
4
8
18
13
61
Non -residents -new
51
36
25
30
48
190
Total
281
163
139
220
217
1020
Cash Receipts
Fines/Misc. Revenue
2956.98
2329.37
2462.00
2934.67
2916.08
13599.10
Non-resident fees
2495.00
2225.70
1730.00
2505.00
2675.00
11630.70
Donations
1697.40
1447.41
1321.25
1202.37
1080.80
6749.23
Gifts/Memorials
3075.00
300.00
533.00
945.00
72.50
4925.50
Meeting Room use
persons attdg meetings
4180
2005
2482
1662
1738
12067
Library Collection Changes
Copies Added
642
430
1391
1361
1390
5214
Copies Discarded
523
228
405
457
536
2149
Donations Added
138
33
54
32
205
462
Notes;
Library closed 5 days for inventor °Library closed 4 days at
Thanksgiving
• Cataloging position vacant this month
GEORGETOWN PUBIC LIBRARY
DONATIONS -- Larch 201
s t x
;Judy & Don Parks and James K. English 25 in memory of Coella Graham Moore
Ellen H. "Aloha" Williams Copy of her kook, Hello, Thank You, Gaud Byel
CERTIFICATE of COURSE COMPLETION
Open Meetings Ace
1, Linda J. Nix, certify that I have
completed a course of training can the Texas teen Meetings Act that satisfies the
legal requirements of Government Code, Section 551.005.
Certificate is issued effective this oth day of March, 2012,
NORC1; rO CERNFICATE HOLDER: You are responsiblefor the safekeeping q f this document as evidence that you have completed
this open government training course. The Office of the Attorney General does not maintain a record cif course complc tion. for you
and is unable to issue duplicate certificates. Government Code Section 551.005(c) requires the governmental body with which
you serve to maintain this Certificate of Course Completion and make it available for public inspection.
Certificate No. 12-1531971~<'t
CERTIFICATE of COURSE COMPLETION
Public Information Act
I, Linda J. Nix, certify that I have
completed a course of training on the Texas Public Information Act that satisfies the
legal requirements of Government Code, Section 52.012.
Certificate is issued effective this 6th day of larch, 2012.
NOTICE TO CERTIFICATE HOLDER: You arc, responsible for the safekeeping of this document as evidence that you have completed
this open government training ccrarrs°c. The Ciffice ref the Attorney General does not maintain a record of `cour;se completion fist- you
and is unable to issue duplicate certificates, Government Code Section 52,012(e) requires thegovernmental body with which
you ,serve to maintain this Certificate of'Co arse Completion and make it available forpublic inspection,
Certificate No.: 12-153398P
(J-EORGETOWN PUB.Lic LIBRARY
CITY 01GEORGETOWN
GE 0 1T"" 08W it
T X
E ZS
March 6, 2012
Dear Library Board Members,
At our March meeting four new members will be joining the Library Advisory Board — Charles Aguillon,
Lois Case, Linda Nix, and Margaret Thompson. This letter is to welcome them, to thank them for their
willingness to serve our community, and to share some information about what will occur at the March
meeting.
Although we normally meet the second Monday of each month, due to the school district's spring break
schedule we have moved the March meeting to Monday, March 19, 2012 at 6:30 PM. We will be
meeting on the second floor of the library in our classroom.
At the first meeting where new members are present, I present a brief orientation to the work of the
board. One of the areas I cover is the Library Advisory Board's role when residents challenge materials
in the library. My staff and I receive comments from time to time about the appropriateness of
materials in the library. in the majority of cases, we can assure the residents that their concerns are
taken seriously; at times we have moved items from the children's room into the adult collection as a
result of citizens' requests. However, in the 10 years that I have served as Library Director, I have not
removed an item from the collection due to a challenge, and when residents have appealed my
decisions to the Library Advisory Board the board has upheld my decisions.
I am presenting this role of the board in this letter because at the March meeting you will have an
opportunity to deal with this issue directly. A resident has requested to speak to the board concerning
the current art show at the library. The show is by local artist, Don Snell and it runs until March 29. Our
shows typically run for one month. You may want to take time before the meeting to view the show.
At our meeting I will go over how the library handles art shows and any other library policy issues you
may want to discuss.
I look forward to working with you to make our library one of the best public libraries in the State of
Texas. If you have any questions or concerns, please feel free to contact me.
Sincerely,
lyric P. Lashley
Library Services Director
402W&h`street I Georgetown,Texas78626 I f5l2)930-3551 I (512)930-3764(fiax)
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