HomeMy WebLinkAboutMinutes_GTEC_10.20.2004Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, October 20, 2004
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, October 20, 2004.
Board Members Present:
Henry Carr, John Kirby, Joe Savage, Farley Snell, Gabe Sansing, Ricki Salazar
Board Members Absent:
Henry Boecker
Staff Present:
Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Micki Rundell, Laurie Brewer, Joel Weaver,
Tom Benz, Mark Miller, Amelia Sondgeroth, Ed Polasek, Rachel Osgood,
OTHERS PRESENT:
Trish Carls - Brown & Carls, LLP, Gary Gemar - HDR, Mark Kainer & Dean Tesmer - Blanton & Assoc.,
Bob Mathis - Southwestern University
Minutes
Regular Meeting
Regular Meeting called to order by Carr at 2:00 p.m.
Moved to Executive session at 2:02 p.m.
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
Executive session called to order by Carr at 2:03 p.m.
Moved to Item B at this time.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.071 Consultation with Attorney
A. Briefing from City Attorney regarding legal requirements applicable to use of GTEC Funds, street
assessments, and related legal issues. Trish Carls
Discussion held in Executive Session no tape.
Section 551.072 Deliberation on Real Property
B. Update to the Board regarding Southwest By-pass Environmental Issues. Jim Briggs/Tom Benz
Discussion on tape
Moved to Item A
Return to Regular Session
Reconvened regular session at 3:25 p.m.
Action from Executive Session (if needed)
No Action from Executive Session.
C. Consideration and approval of the minutes from the regular meeting held on September 15, 2004.
Paul Brandenburg
Discussion: None
Action: Motion by Snell, seconded by Savage to approve the minutes as written.
Approved: 5-0 (Sansing abstaining - was not at the last meeting, Boecker absent)
D. Discussion and possible action regarding to the Construction Progress Report and timelines
(including
but not limited to items listed). Joel Weaver
Discussion: Weaver presented the items.
Tasus Way: Engineering is complete. Sent out for bid (presentation of bid Item"F" of this agenda)
Southeast Arterial 1: Engineering is about 30% complete and Right of Way is about 90%
complete.
Action: None
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
September 2004. Micki Rundell
Discussion: Rundell presented the monthly financial reports.
Action: None
F. Consideration and possible recommendation to award bid for Tasus Way to Austin Engineering
Company, Inc for $194,695.50 and set a project budget of $205,000.00
Jim Briggs/Mark Miller
Discussion: Briggs present the item. We do not recommend that the $14,050 come out
of the General Fund. I am proposing is this: $190,950.00 from GTEC CIP, and
$3,745.50 from Electric Fund. For total $194,695.50.
Action: Motion by Snell, seconded by Sansing to recommend $190,950.00 as a portion
of the contract for Tasus Way.
Approved: 6-0 (Boecker absent)
Moved to item H
G. Consideration and possible action related to discussion of the Transportation Improvement Plan (TIP)
project ranking process. Farley Snell.
Discussion: Item G and Item H are closely related and were discussed together. Discussion is
under Item H.
Action:
H. Consideration and possible action to better integrate the city's CIP planning schedule with the GTEC
TIP planning schedule. Henry Carr/Jim Briggs/Amelia Sondgeroth
Discussion: Carr presented concerns with the process. Looking at the templates, Staff to
complete for each project, then present to Board possibly as early as March. The Board will
then evaluate the information/projects then continues through the process. But we can not start
this process until the templates have been done.
Snell presented his GTEC Project Selection Process/calendar. Staff to present to Board the
matrix of projects along with funding sources. Board will then vote on each project individually,
put the voting in the minutes to creat a paper trail.
There was lengthly discussion and questions. Full version is on tape.
Action:Snell will revise his GTEC Project Selection Process/calendar bring back to the November
meeting.
I. Consideration and possible action of future GTEC Agenda Items. Henry Carr/Jim Briggs
Discussion:
November: Update of item G
December: Not to have a meeting unless it is necessary.
Motion by Sansing, seconded by Savage to adjourn. Approved 6 -0 (Boecker absent)
Meeting adjourned at 4:34 p.m.
Adjournment
The meeting was adjourned at 04:34 PM.
Approved : Attest:
_______________________ ________________________
Henry Carr - President Joe Savage - Secretary