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Home My WebLink AboutMinutes_GTEC_05.18.2005Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 18, 2005 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, May 18, 2005. Board Members Present: Henry Carr, Gabe Sansing, Farley Snell, Henry Boecker Board Members Absent: John Kirby, Joe Savage, Ricki Salazar Staff Present: Paul Brandenburg, Jim Briggs, Tom Yantis, Jana Kern, Joel Weaver, Laurie Brewer, Tom Benz, Mark Miller, Ed Polasek, Terri Calhoun, Rachel Osgood, Joe Lara, Mark Thomas, OTHERS PRESENT: Rebekah Sellers & Trey McLendon - Williamson County Sun, Bob Mathis - Southwestern University, David Patrick - Kasberg, Patrick & Associates, L.L.P. Minutes Regular Meeting REGULAR MEETING CALLED TO ORDER BY CARR @ 2:02 P.M. Moved to Item H then I Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows EXECUTIVE SESSION: Call to Order Executive session called to order by Carr @ 2:28 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to act ion in the regular session that follows. Section 551.072 Deliberation on Real Property A. Discussion of Right-of-Way cost and acquisition associated with specific projects in the 2005/06 5 year Transportation Improvement Program. Tom Benz/Edward G. Polasek, AICP Discussion on Tape Return to Regular Session Returned to Regular Session @ 3:05 p.m. Action from Executive Session (if needed) A. No action required MOVED BACK TO ITEM "I" B. Consideration and approval of the minutes from the regular meeting held April 20, 2005. Paul Brandenburg Discussion: None Action: Motion by Sansing, seconded by Snell, to approve the minutes of the meeting held on April 20, 2005, as written. Approved 4-0 (Salazar, Kirby, Savage absent) C. Discussion and possible action regarding the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver Discussion: Weaver presented items. Tasus Way: We are complete. There was one item that come up - the little part of the asphalt that the density came back poorly and the contractor will be coming back to replace it. Southeast Arterial 1 Project #12: Right of Way is about 75% complete, engineering is about 35%. We have been talking with the property owners along this route. SH 29 to Rivery (Hacia Los Lobos) Project #13: About 95% of the engineering is complete. We have had some discussions with the land owner, we have shown them some preliminary drawings. Southwest ByPass: Spoke with HDR, they have completed most of their on site, all of the paper work should be completed by the end of July 2005. HWY 29 : This project is going very for the amount of rain that we have had. Excavation is being done on the three north side lanes. They are still shooting for Mid July to begin work on the south lanes. Completion is due November 2005 but they may get additional time. Question by Snell: On the Lakeway Bridge project we have borrowed $1.8 last year, when is this going to start? A by Briggs: TxDot has started the process. The Public Hearing was held last week at the High School. Discussion with land owners has begun. The actual construction of this may be two years out. Action: None D. Discussion and possible action on placing emphasis on transportation projects having direct Economic Development impact. Henry Boecker Discussion: Since Mr. Kirby was unable to attend this meeting, he typed up his comments for this item and gave them to Mr. Brandenburg to present/pass out at this meeting. See Attachment "A". Mr. Boecker read a statement on "Focus on Selection of GTEC Funds Use" See Attachment "B" Full discussion is on tape. E. Discussion and possible action to determine project eligibility for downtown economic development projects. Tom Yantis Discussion: Yantis presented this item. There are four projects: River Place, 400 Main St., 500 S. Austin Ave., & 1102 S. Austin Ave. City Council has already approved development agreements on two of these projects - River Place & 400 Main Street. For the other two projects - 500 S. Austin Ave. & 1102 S. Austin Ave. Council has not approved development agreements. Council has given Staff the direction to draft these development agreements. We would like to give Council, some identified funding sources when we take these agreements forward. Staff would like for GTEC to score these projects to see if they are eligible for GTEC funding. Scoring sheets are due back to Staff no later then May 31, 2005. Action: None F. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for April 2005. Micki Rundell Discussion: Brewer presented the item. Action: None G. Consideration and possible recommendation to approve an amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services relating to Hacias Los Lobos to Highway 29 Connector Water Quality Pond in the amount of $44,100.00. Mark Miller Discussion: Miller presented the item. Original design placed the pond adjacent to the roadway. With the new design the pond will be placed away from the roadway utilizing an existing natural drainage. Action: Motion by Snell, seconded by Boecker, to approve the amendment to the contract between the City of Georgetown and Kasberg, Patrick, and Associates, L.L.P. in the amount of $44,100.00. Discussion: Sansing stated that Georgetown has local engineering firms and would like to start using them when ever we can. If they are included in our bid process then please show it to us. Briggs stated that the local firm was not used because they represent the owner of the land that we are negotiating with, and there could be a conflict of interest on who they represent. Approved: 4-0 (Salazar, Kirby, Savage absent) H. Consideration and possible action on final project eligibility determinations for 2005/06 Transportation Improvement Program. Tom Benz/Edward G. Polasek, AICP Discussion: Polasek presented item. Action: Motion by Snell, seconded by Sansing, that The Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Projects numbered MM & NN eligible for 4B funding, because each of the: (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3) is one or more of the types of project authorized by stature, documented by the GTEC Board Ranking of Eligibility: Ranking Summary completed in May 2005. Discussion: Since Mr. Kirby was unable to attend this meeting, he typed up his comments for this item and gave them to Mr. Brandenburg to present/pass out at this meeting. See Attachment "A". Approved 3-1 (Boecker opposed, Salazar, Kirby, Savage absent) Project OO is ineligible for funding. I. Consideration and possible action on 2005/06 5-year Transportation Improvement Program Tom Benz/Edward G. Polasek, AICP Discussion: Since Mr. Kirby was unable to attend this meeting, he typed up his comments for this item and gave them to Mr. Brandenburg to present/pass out at this meeting. See Attachment "A". Carr recapped what the board has been working on for the past few months, all the work that staff has done providing us with work sheets etc. There was a long list of projects, we had a formal finding that resulted in a set of projects that we felt we had money to spend over a five year period - less some contingencies. This process is not set in stone it is a set of tools and MOVED TO EXECUTIVE SESSION Action: Motion by Snell, seconded by Sansing that we establish as the 2005/2006 5 year TIP projects 14C, 12, 14A, 14B, 13, 9, 19A, 10 & NN with a projected goal of a total expenditure $22 million. Discussion: Brewer will created a TIP list with dollar amounts.This will be emailed out to you so you can work on it. The work sheet will be due back at the June '05 Board Meeting. Approved 4-0 (Salazar, Kirby, Savage absent) Note: Instructions and work sheet was sent, via email, to Board members on May 26, 2005. Moved back to item B Motion by Boecker, seconded by Sansing to adjourn the meeting. Approved 4-0 (Salazar, Kirby, Savage absent) Meeting ended at 4:22 p.m. Adjournment The meeting was adjourned at 04:22 PM. Approved : Attest: _______________________ ________________________ Henry Carr- President Farley Snell - Secretary