HomeMy WebLinkAboutMinutes_GTEC_07.20.2005Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 20, 2005
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, July 20, 2005.
Board Members Present:
Henry Carr, Joe Savage, Farley Snell, Henry Boecker (arrived 2:03), Ricki Salazar
Board Members Absent:
John Kirby, Gabe Sansing
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Joel Weaver, Tom Benz, Micki Rundell, Laurie Brewer,
Edward Polasek, Mark Thomas, Rachel Osgood, Mark Miller
OTHERS PRESENT:
Tray McLendon - Williamson County Sun
Minutes
Regular Meeting
Meeting Called to order by President Henry Carr @ 2:01 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a
Board Member, the City Manager in his capacity as General Manager of the GT EC Corporation , the Assistant
City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follo ws
A. Consideration and approval of the minutes from the regular meeting held June 15, 2005.
Paul Brandenburg
Discussion: None
Action: Motion by Savage, seconded by Salazar, to approve the minutes as written.
Approved: 4-0 (Sansing & Kirby absent, Boecker absent from this vote only)
B. Discussion and possible action regarding the Project Progress Report and time lines (including
but not limited to items listed). Joel Weaver/Tom Benz
Discussion: Weaver presented the projects progress reports:
Southeast Arterial 1: Two routes are being looked at. Currently running the numbers on both
routes, but the Northern route looks like the one we are going to take. We will start discussing
right-of-way acquisition with the land owners.
SH 29 to Rivery: Did receive right-of-entry to finish up the design. The water quality pond is
the only thing remaining in that design.
Industrial Park Cr. Connector: Also know as Suddeth Dr. Bid date is posted for Aug. 9, 2005
Southwest Bypass: We received the final documents from HDR. After review of documents,
they will be ready to be submitted for Federal review. The Federal review could take up
to 12 months, I anticipate this to be done between 6-9 months. Once we get federal approval,
design will take 12 months and construction about 24 months. This project is being done
with monies that were appropriated in 2003/04.
Highway 29 Rehab-Wolf Ranch: Type "A" & "B" asphalt is being laid on the north side of 29
should be complete on the North side by end of July. New stop light has been installed and is
operational. Light is at CR 265W & SH 29.
Frontage Road Project: The archaeologists are still documenting finding. As long as the
archaeologists are there the project cannot move forward.
Action: None
C. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for June 2005. Micki Rundell
Discussion: Rundell presented the monthly financial report. Sales tax was at 20.7% YTD 13.5%
this is expected to continue with the opening of Wolf Ranch.
Action: None
D. Discussion and possible action concerning Overall Transportation Plan Amendments related
to the 2005/06 GTEC Budget Approval. Thomas R. Benz/Edward G. Polasek
Discussion: Polasek introduce the item. The reason why we are doing this. Laurie Brewer & I
were discussing the budget approval process and what it meant for the annual Century Plan
amendment for the City. Because the TIP is an element of the budget as part of the overall
annual amendment to the Century Plan , we were recommending some changes to the road
modifications, Laurie suggested that we bring you a specific item were we can discuss it,
since this is the first time we have ever done this.
Because we are implementing three changes to the Overall Transportation Plan we wanted
to inform you of these changes. They are as follows: 1) Oakmont Dr. (project LL),
2) Re-alignment of SE1 3) Changes to the TIP project description form (appendix C of the OTP).
Action: Motion by Snell, seconded by Savage to approve the modifications to the OTP as
part of the annual amendment process of the Century Plan.
Approved: 4-1 (Boecker opposed, Sansing & Kirby absent)
E. Discussion and possible action regarding the adoption of the proposed 2005/06 GTEC Budget
and setting a date for a public hearing on the proposed 2005/06 project list. Micki Rundell
Discussion: Brandenburg introduced this item. At the last meeting we spent a lot of time
setting the five year TIP worksheet, spreading out the dollar amounts with the five year
period. When staff looked at this again, the problem that came up from your approved
list of projects, according to the GAP Accounting & Finance when construction starts
on a project all monies need to be shown in that year - Example: $8,000,000.00 project
we put $2,000,000.00 per year for four years. But construction starts the beginning of
year two. All money for that project needs to be in year two.
Because of this you will see that the projects are the same but the numbers have change
to be more in line with the financing of these projects.
Action: Motion by Snell, seconded by Savage, to adopt the proposed 2005/06 GTEC Budget.
Approved: 4-1 (Boecker opposed, Sansing & Kirby absent)
Returning back to Item E to set date for Public Hearing.
Discussion: Rundell suggested that the public hearing, for the project list, be held at the next
regular GTEC meeting on August 17, 2005 at 2:00 p.m.
Action: Motion by Savage seconded by Salazar to set a public hearing for August 17, 2005 at
2:00 p.m.
Approved 5-0 (Sansing & Kirby absent)
F. Review and update of GTEC Fiscal and Budgetary Policy. Micki Rundell
Discussion: Rundell presented the GTEC Fiscal & Budgetary Policy. There
no changes to this policy that this time.
Action: Motion by Snell, seconded by Salazar to approve the GTEC Fiscal & Budgetary
Policy.
Approved 5-0 (Sansing & Kirby absent)
At this time Moved back to Item E
G. Discussion and possible action to approve the 2005/06 Interlocal Service Agreement between
GTEC and the City for administrative services. Micki Rundell
Discussion: Rundell presented the item. This is the renewal of the current Interlocal Service
Agreement that funds GTEC and it also funds the cities representation to the GTEC board and
it also handles the portion of us paying the bills on behalf of the GTEC. We have made no
changes to the contract.
Action: Motion by Boecker, seconded by Salazar to approve the 2005/05 Interlocal Service
Agreement between GTEC and the City for administrative services.
Approved 5-0 (Sansing & Kirby absent)
H. Discussion and possible action to determine project eligibility for Park Central Blvd.
Thomas R. Benz./Edward G. Polasek
Discussion: Carr introduce this item. The decision was made at the June Board meeting
to add this to the current year budget project list. It was schedule to go to Council but
Carr decided to pull it from the Council agenda because the GTEC Board had not done
a formal finding. If we do the finding today we will put it back onto the Council agenda
right away.
Action: Motion by Snell, seconded by Savage to determine project eligibility for Park Central
Boulevard (July 20, 2005): The Georgetown Transportation Enhancement Board, following
guidelines provided by the City Attorney, finds Transportation Project named "Park Central
Boulevard eligible for 4B funding, because it: (1) conforms to the ballot language establishing
the sales tax; (2) constitutes all of the costs authorized by statute (Question 2a-m); and (3) is one
of the types of project authorized by stature (Question 3a and 3e ).
Approved 5-0 (Sansing & Kirby absent)
I. Discussion and possible action to submit projects for the 2006, 2007, and 2008 Federal STP
funds available through the Capital Area Metropolitan Planning Organization.
Thomas R. Benz/Edward G. Polasek
Discussion: Polasek introduced the item. Capital Area Metropolitan Planning Organization
(CAMPO) has recently released a call for projects for Federal STP MM funding. Being a part
of CAMPO region makes Georgetown eligible to participate for additional roadway funding
programs. CAMPO is anticipating receiving $29 million dollars in STP MM funds over the
three year period (2006, 2007 & 2008). Staff is recommending that the City of Georgetown
submit a proposal for project 19a: South East Inner Loop [Wi dening to 4 lanes (IH 35 to SE1)].
Potential finding received in 2007 or 2008 will be used to offset project feasibility and preliminary
engineering cost for the widening of Inner Loop Road.
Action: Motion by Snell, seconded by Salazar to have staff s ubmit application requesting funding
from CAMPO - Federal STP MM.
Approved 5-0 (Sansing & Kirby absent)
Motion by Carr, seconded by Savage to adjourn.
Approved 5-0 (Sansing & Kirby absent)
Meeting adjourn @ 3:05 p.m.
Adjournment
The meeting was adjourned at 03:05 PM.
Approved : Attest:
_______________________ ________________________
Henry Carr - President Farley Snell - Secretary