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HomeMy WebLinkAboutMinutes_GTEC_03.08.2006Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 8, 2006 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, March 8, 2006. Board Members Present: Henry Carr- President, Joe Savage – Vice President, Farley Snell – Secretary, Paul Brandenburg – General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Henry Boecker, Ricki Salazar Board Members Absent: John Kirby Staff Present: Jim Briggs, Jana Kern, Tom Benz, Mark Miller, Ed Polasek, Mark Thomas, Laurie Brewer, Joe Lara, Terri Calhoun, OTHERS PRESENT: Trish Carls - City Attorney, Roger Caluette, Jan Lee, Kim Molnar, Julie Kirschman - Citizens Minutes Regular Meeting Meeting called to order by Mr. Carr at 2:00 p.m. Carr stated that we would be Move to Item B Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Break taken at 3:13 p.m. Returned from Break 3:19 p.m. Went into Executive Session: 3:20 EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. A. Sec.551.071: Consultation with Attorney -Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the Board, including agenda items and the following: - Discussion and possible action relating to the SIMON Wolf Ranch PID Assessment and the payment of same. - Discussion of the Park Central Blvd. Performance Agreement Return to Regular Session: Back to Regular Session: at 4:11 p.m. Simon Wolf Ranch PID Assessment Action: Motion by Carr, second by Sansing to move that the Board agree to transfer any excess of the 53% revenue to the City of Georgetown to repay Simon's current assessment. Carr stated that he wanted to wait until Snell had returned before we continued. Discussion: Snell stated that he is against this. He said that it didn't sound right to him. Boecker stated as long as they pay the interest then the additional cost to the City and GTEC is not there. Brandenburg asked Rundell that if this doesn't pass, then all you do is keep their share of their sales tax, correct? Rundell told him that we would have to go back and look at that. She said that she would hold onto it as long as we could, but we would have issues. Snell wanted to know how GTEC would be repaid since the money that the City has taken out of its PID, was really GTEC's money, where the sum of that money had to come from, it just did not show up. Rundell said that if the GTEC Board and the City Council both agree, the City would reimburse GTEC from this PID, which is actually the City, so GTEC would be made whole, as far as a cash perspective. She said that what we have technically done is move that assessment from GTEC to the City. The City actually uses the money to invest. The 10% interest that would be earned, it would be repaid through the excess 53% of sales tax generated at the Wolf Ranch Development that did not pay debt service for years 2006, 2007 & 2008. Approved: 6-0 (Kirby absent) Carr stated that we would moved to Item G B. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the Georgetown Transportation Enhancement Corporation Bylaws. Paul Brandenburg Discussion: Brandenburg stated that there needs to be a motion and a second then we will discuss and take a vote. Once a President has been appointed by the commission, that he would step away turn the rest of the meeting over to the newly appointed President will then run the meeting. Action: Motion by Sansing, second by Savage, to reappoint the entire slate (Henry Carr - President, Joe Savage - Vice President, Farley Snell - Secretary) in their current positions. Approved 6-0 (John Kirby absent) C. Consideration and approval of the minutes from the regular meeting held February 15, 2006. Paul Brandenburg Discussion: None Action: Motion by Snell, seconded by Sansing, to approve the minutes as written. Approved: 6-0 (Kirby absent) D. Discussion and possible action regarding the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver/Tom Benz Discussion: Benz presented the Item. State Highway 29 Rehab: This is a TxDOT project. Final paving has been completed on the main lanes of SH 29. The striping has also been completed. Paver work on the medians is on going. South Bound IH 35 Frontage Road (SH 29 to FM 2243): This is a TxDOT project. The pre-construction meeting was held in February and the construction is now underway. Construction of bridge columns to begin as soon as access is established. Lakeway Drive Overpass: This is a TxDOT project. Still waiting for final plans for drainage to see if any utilities need to be moved. Traffic lights are now working. Southeast Arterial 1: Staff is in the process of surveying and stacking. When stacking is completed environmental and archeological, testing will begin. Wolf Ranch Parkway: Bids were received in February. This will be discussed further when we get to Item I. Southwest Bypass - SH 29 to RR 2243 & RR 2243 to Blue Springs: HDR is currently compiling our final NEPA document for submission. Staff expects to have one final meeting, sometime in May, for final review. Action: None E. Discussion and possible action regarding proposed processes for forwarding Development Projects, Redevelopment Projects, Economic Development Projects and the Transportation Improvement Plan (TIP) to the City Council for review and approval - Paul E. Brandenburg Discussion: Brandenburg explained, in detail, the two flow charts that were in the GTEC packets. He explained that the first chart shows the process for forwarding Development, Redevelopment and Economic Development projects to the City Council and that the second chart shows the Transportation Improvement Plan process. Full Discussion is available on tape. Action: Motion by Snell, seconded by Boecker, that the GTEC Board acknowledge reception of and encouragement of this process. Discussion: Carr stated that he liked the flow charts that were presented today. He said that he has been on the fringe of Economic Development since late 2001 and this is the evolution of everything has been done. He indicated that we are getting organized. He said that City Staff will be out in front and this Board, for example, will not deal directly with an applicant or developer until a project has been formed up and has gone through the City Staff for finance and technical kinds of review. He said that this will help to keep everyone focused in the right direction. Mr. Boecker agrees with Mr. Carr's statement. He said that he thinks that we all need to recognize that there are going to be some Economic Development projects come along where the time line to be active is such that we cannot wait to go through all of the process, and that we have to recognize that those projects can come along and do what we can to evaluate them properly in a short time period. Approved: 6-0 (Kirby absent) F. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for January 2006 and February 2006. Micki Rundell Discussion: Rundell presented both the January and February 2006 financial reports. Action: None Carr stated that we would Move to Item H G. Update on the outstanding GTEC debt and upcoming budgeted bond issue. Micki Rundell Discussion: Rundell presented this item. She said that we are getting ready to do a bond issue and that is a City bond issue but part of it is for GTEC. She said that there are three projects in our budget that are prepared to be debt funded. They include $1.2 million, for the TxDOT match of the Williams Drive widening, which she recommends that we go ahead and issue that bond. She said that she is going to recommend that we defer the issuance of the bond on the two other projects - Lakeway and Southwest ByPass, until we are further along in the process. Action: Motion by Snell, second by Savage to issue $1.2 million for the TxDOT match on the Williams Drive widening project. Approved 6-0 (Kirby absent) Carr stated that we would Move to Item J H. To provide input on the 2006/07 budget process. Micki Rundell Discussion: Brewer stated that as part of the annual budget process, and that staff visits with all of the Boards and Commissions to gather input, for the Council. She said that this information is used by the Council for setting their priorities in the budget process. She told them that the feedback form that they received is a little different than the one that was used last year. She told them that this ten questions from the 2006 Quality of Life survey were included. She told them that they would like the Board members take a few minutes and fill out the feedback form. She also told them that if they didn't fill them out at the meeting, to return it to Jana Kern by March 17, 2006. Action: Board members to fill out form and return to Jana Kern by March 17, 2006. I. Consideration and possible recommendation to award a contract for the construction of the Wolf Ranch Parkway project to Chasco Contracting of Round Rock, Texas for the low base bid, plus alternate bid, for a total of $2,048,699.00 and to approve a project budget of $2,200,000.00. Mark Miller Discussion: Miller presented this Item. The project budget that was stated in the caption is in error. The project budget not to exceed $2,150,000.00. Action: Motion by Sansing, seconded by Salazar, to award the bid to Chasco Contracting, of Round Rock, TX with a budget amount not to exceed $2,150,000.00. Approved: 6-0 (Kirby absent) Carr stated that we would Move to Item K J. Consideration and possible action on a resolution of the Georgetown Transportation Enhancement Corporation (GTEC) regarding the project relating to Park Central Blvd. and the "Performance Agreement for Park Central Boulevard Project -Street Upgrade," between GTEC and several businesses enterprises. Paul Brandenburg/Mark Thomas Action: Motion by Sansing second by Salazar to approve the resolution and the attached performance agreement. Discussion: The contract is with GTEC not with Council. Council will have to approve the contract but GTEC will sign the contract. If Council makes any amendments, those will have to come back to this Board for approve. Motion amendment #1: Motion by Snell, that the cash contributions total $200,000.00, and the tenant agreements be extended to five (5) years or the period of tenancies, which ever is less. No second, MOTION DIES. Motion amendment #2: Motion by Carr, seconded by Snell, to require a cash contribution of $60,000.00 from the two owners and extend the tenant agreement to two (2) years. Discussion: Carr stated that he is uncomfortable with $30,000.00 per person. He told the Board that he thought the Council could have done a better job instructing the staff on this. He indicated that we need to do a better job next time. He indicated that if we hit them with $200,000.00, that the deal will not go through and that will hurt the City. He went on to say that it is too late to hit them with a shock like this and that both the owners and the City have a big up side in this to get the road fixed. Sansing stated that he felt we ought to go with what it is and that this argument is over a small amount of money. Savage stated that the short-term ratification of jobs and economic development effort is there. Approval of amendment #2 -- 1-5 (Snell approved, Carr, Sansing, Savage, Salazar, & Boecker opposed, Kirby absent) Amendment #2 Fails. Motion on the table is to approve the deal as it is written, with the attachment and performance as written. Approved 5-1 (Snell opposed, Kirby absent) K. Project Eligibility Determination for 2006/07 Transportation Improvement Plan Process. Edward Polasek/Thomas Benz Discussion: Polasek presented this item. He told the Board that their packets included a summary of the ranking scores. He indicated taht staff had only received four responsed by the agenda deadline, and two after the fact. He told the Board where they were located. He explained to the Board the scoring process for determing eligible potential new projects. It was clarified that that is being done to day was the finding. Action: Motion Farley, second by Savage, that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, finds Transportation Projects numbered N, V, & QQ eligible for 4B funding, because each of them:(1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by statute; and (3) is one or more of the types of project authorized by statute, documented by the GTEC Board Ranking of Eligibility: Ranking Summary completed in March 2006. Discussion: Several Board members stated their reasoning for their scoring. Full Discussion is on tape. Mr. Carr asked Mr. Roger Caluette if he had any comments for the Board. Mr. Caluette wanted to know about CR 110 - are they going to cut CR 110 off. Benz answered CR 110 to the Inner Loop from the new proposed SE 1 North would be cut off there. He explained that this is being cut off because of traffic flow. Briggs asked if this cut off is on the Overall Transportation Plan (OTP). He said that if it is still connected on the OTP, until staff brings it forward, it will stay connected. It was clarified that citizens who want to meet with staff regarding their concerns adn to look at maps etc. so they fully understand what is happening with CR 110 should contact Tom Benz. Approved: 5-1 (Kirby absent, Boecker against) Polasek told the Board that the scoring sheets (orange sheets in the back of the TIP book) for projects N, V, & QQ are due back to him by March 31, 2006. Carr stated that we would Move to Item A. Adjournment The meeting was adjourned at 04:50 PM. Approved : Attest: _______________________ ________________________ Henry Carr - President Farley Snell- Secretary