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HomeMy WebLinkAboutMinutes_GTEC_09.20.2006Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, September 20, 2006 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, September 20, 2006. Board Members Present: Henry Carr- President, Joe Savage – Vice President, Farley Snell – Secretary, Paul Brandenburg – General Manager, Micki Rundell – Finance Manager, Gabe Sansing, Ricki Salazar Board Members Absent: Pat Berryman, Henry Boecker Staff Present: Joel Weaver, John Aldridge, Joe Lara, Laura Wilkins, Jim Briggs, Tom Benz Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. CALL TO ORDER AT Meeting Called to order by Mr. Henry Carr, on Wednesday, September 20, 2006 at 2:00 p.m. A. Consideration and approval of the minutes from the regular meeting held July 19, 2006. -- Paul E. Brandenburg DISCUSSION: NONE ACTION: Motion by Sansing, second by Snell to accept as written. APPROVED 5-0 (Pat Berryman and Henry Boecker absent) B. Discussion and possible action regarding the Project Progress Report and timelines (including but not limited to items listed). -- Joel Weaver/Tom Benz DISCUSSION: Updates presented by Weaver IH 35 Frontage - Continue excavation on south end of project; bend caps complete and poured; set beams mid-October (as of Friday's info.) Joel will get with Keith Hutchinson as we get closer and put out a press release - TxDOT wants to shut down the two west lanes on the Interstate to rig and swing the beams from the interstate (this will be a night time project). Lakeway Drive Overpass - Had a second utility coordination meeting in August with TxDOT and CPY. Still waiting to receive some of the drawings from CPY - have the locations and are in the process of verifying locations and any necessities for re-locating any utilities. September 7, 2007 is still the anticipated bid letting date. Wolf Ranch Parkway - Slow down due to rain. Contractor still says they will be done with project on time. December 1, 2006 is the substantial completion date - final completion in January, 2007. All ROW excavation and subgrades - complete. Base course has not begun - delayed due to rain until next Monday , September 25. All Utilities are in and the main excavation is complete. Question from Snell will the road be open by Thanksgiving? - Answered by Weaver it looks favorable - but will not promise at this time. Chasco says that they will complete on time (December 1) - but they are going to try to have open by Thanksgiving. Southwest Bypass - Project B and C - Discussions still on-going with the State for the pass- through tolling portion. County Bond Program - this project did make the final cut as far as what was voted on to include in the grant that the County will take to the voters. Approximately $15 million is the latest estimate. Question from Snell - pass through toll piece is to be included. Answered by Brandenburg TxDOT original study showed that it was not eligible which means it will be December now which we had hoped to leverage the money - but that changes our plans. That is why it is very important that we work with the County on their bond program and that their bond program to give us at least that money there. Jim stays in contact with bob Daigh at the State to press this issue. Comment from Briggs - the consultant came with information that the state would like to see us move forward in some way. Jim reviewed speed and traffic numbers in the area from Churchill Farms over to IH 35 and back. Roughly 4,200 cars per day - including return trips. Indicates that for the most part traffic in this area is commuter traffic. Only about 200 cars stay in the area the other 4,000 are just passing through. This is working as a bypass. Question from Carr - what did they think it was functioning as? Did they not read the data. Answered by Briggs - they did not previously have the data - they just thought it was probably functioning as a local roadway - but the data is clear that the road is working as a bypass. Southeast Arterial 1: Geotechnical , environmental and archaeological testing are complete. Graphic design is complete. Vertical and horizontal alignment are complete. Geometry of elevated structures at the intersection of Interloop and under way. Final design is about 55% complete. We did take delivery on meets and bounds for the right-of-way this past week. Aldridge is reviewing. There are a few minor changes to make to verbiage and then we will begin securing the right-of-way. Not included in packet - just got from CPY late - Park Central Blvd. off of Westinghouse Rd. We do have a engineer's time line on this now. They are beginning with design (geotechnical and survey) on their end. They plan to be ready to advertise for construction in January, 2007 - receiving bids in March, 2007 and then award of bid in April, 2007 with completion of construction in August, 2007. This is a basic timeline and we see some areas where we can shorten if needed. Comment from Sansing - needs to be much shorter. Weaver responded that he agrees - we did get the contract to them and they just sent this to us. Basically, what they did is took original proposal and pushed out some of the dates and we have not had time to discuss yet to shorten advertising from three months to a month, etc. We will tweak these things - but just wanted to give the Board a heads up since we just got the information back. Question from Carr - have we already awarded the contract? Answered by Weaver - yes we have. Question from Carr - too late to take back? Answered by Briggs these changes will be easily made internally and that is why we have Weaver and Aldridge to manage these items. Aldridge stated that staff is scheduled to meet with CPY soon and they will handle it. Question from Snell - will we need to dig it up and replace? Answered by Benz - we will have to evaluate - but road is basically falling apart - we will evaluate the subgrade too. ACTION: NONE C. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for August 2006. -- Micki Rundell DISCUSSION: Rundell presented the report. We are 81% of revenues this year as compared to 73% at the same time last year. Page 5 - history report. For the year 26.1% ahead of where we were last year. ACTION: NONE D. Discussion and possible action to approve the 2006/07 Interlocal Service Agreement between GTEC and the City for administrative services, Micki Rundell, GTEC Finance Manager DISCUSSION: Rundell presented the item. Administrative Services contract - 12,100/mo. Bylaws - we will be bringing updates to the Bylaws later this year. ACTION: Motion by Snell, second by Savage to approve. APPROVED 5-0 (Berryman and Boecker absent) Discussion before the vote - Question from Sansing. Are the rates different from last year? Answered by Rundell - no, they are the same. Does that fact that there is now a Transportation Advisory Board affect the amount of money that we anticipate spending overall versus last year? Answered by Rundell - We did use some of the Transportation Planning money and moved it to the General Fund and it is now a part of the GTAB budget. Comment from Brandenburg - After we go one full year in GTAB we will be able to see how much money we are using or not using and that is why this amount could possibly go down in future years. Motion to adjourn by Sansing, second by Salazar. APPROVED (Berryman and Boecker absent) Adjournment The meeting was adjourned at 02:18 PM. Approved : Attest: _______________________ ________________________ Henry Carr - President Farley Snell - Secretary