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HomeMy WebLinkAboutMinutes_GTEC_03.21.2007Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, March 21, 2007 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, March 21, 2007. Board Members Present: Henry Carr, Paul Brandenburg - General Manger, Micki Rundell - Finance Director, Gabe Sansing - President, Henry Boecker, Ricki Salazar, Ray Armour - Secretary Board Members Absent: Farley Snell, Pat Berryman - Vice President Staff Present: Jim Briggs, Jana Kern, Joel Weaver, John Aldridge, Mark Miller, Terri Calhoun OTHERS PRESENT: Kim Molnar - Citizen, Gary Gamer & G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc., Richard Donoghue - McCall, Parkhurst & Horton L.L.P. Minutes Regular Meeting Regular GTEC Board Meeting called to order by Jana Kern, Staff Liaison for the GTEC Board, on Wednesday, March 21, 2007 @2:07 p.m. Mr. Brandenburg introduced the new board member Ray Armour. Then City staff introduced themselves and stated what their function is with the City. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject t o action in the Regular Session that follows. A. Consideration and possible action to appoint Board Officers in accordance with Section 3.02 of the Georgetown Transportation Enhancement Corporation Bylaws. -- Paul E. Brandenburg Discussion: Nominations were received for President, Vice President, and Secretary Action: Motion by Salazar, seconded by Carr to elect Gabe Sansing as President of the GTEC Board. Approved 5-0 (Farley Snell and Pat Berryman absent) At 2:11 p.m. the GTEC meeting was turned over to Mr. Sansing, the newly elected GTEC Board President. Action: Motion by Salazar, seconded by Carr to elect Pat Berryman as Vice President of the GTEC Board. Approved 5-0 (Farley Snell and Pat Berryman absent) Action: Motion by Carr, seconded by Salazar to elect Ray Armour as Secretary of the GTEC Board. Approved 5-0 (Farley Snell and Pat Berryman absent) B. Consideration and approval of the minutes from the regular meeting held February 21, 2007. -- Paul Brandenburg Discussion: None Action: Motion by Carr, seconded by Salazar to approve the minutes as written. Approved 5-0 (Snell and Berryman absent) C. Discussion and possible action regarding the Project Progress Report and timelines (including but not limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the monthly project progress report: Southeast Arterial 1: Currently ROW procurement is underway from the east end of the project. Redesign is underway for the Southwestern Blvd. Mr. Sansing asked if it would be appropriate to discuss the meeting that was held on March 20, 2007, and the suggestion by Bob Daigh on the amount of ROW that the City will need to procure if the City wants to keep the route going the direction that we want it to go. Briggs stated that, yes it would be appropriate to discuss as far as project updates. Briggs continue by informing the Board about the meeting held on March 20, 2007 that had several people attending from the City, County, TxDot and CTRMA to discuss not just SE1 but the entire ByPass and the entire Loop. For the City to get a completed loop - from SH29 west all the way to SH29 east - in a reasonable time frame to be able to move truck traffic off of University Ave. The District Engineer - Mr. Bob Daigh is in concurrence with that plan and has bought into this plan. Funding of this project is a concern on all sides. GTEC can not be the sole funding source. GTEC will fund portions of this Loop. This Project that was approved by this Board and Council is a piece of that larger picture. This project was approved as part of the City's Overall Transportation Plan (OTP), which calls for this Loop to be a major arterial roadway designed to a freeway section, but within 200' ROW. The State Plan, if the State plans to participate, calls for similar freeway section but with 400' minimum ROW. Staff, at this time, has been authorization to proceed forward with the 200' to make complete what we have for the GTEC funding. Park Central Blvd: Construction began Mid March with erosion control and demo of the southern portion of the existing roadway. South Bound IH 35 Frontage Road: The bridge deck pours are now complete. They are doing bridge rail at this time. State states that traffic will be able to start using main lanes of frontage road by the end of April. During this time frame traffic will need to go through the light at Leander Road until the new ramps are finished. Lakeway Drive Overpass: TxDOT is still addressing ROW and utility issues in preparation for a September letting. Southwest Bypass: Discussion is still ongoing with TxDOT, Williamson County, and CTRMA about cost participation on this project. Action: None D. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for February 2007. -- Micki Rundell Discussion: Rundell presented the monthly financial report for February 2007. Action: None E. Discussion related to documents and procedures for the issuance of Sales Tax Revenue Bonds, Series 2007. -- Micki Rundell Discussion: Rundell gave an quick overview of the process for issuance of the $11 million in bonds related to the SE1 and completion of the Lakeway/IH35 Bridge contribution. At this time Rundell introduced Richard Donoghue of McCall, Parkhurst & Horton L.L.P. Mr. Donoghue reviewed the documents with the Board and provide an in depth overview of the issuance process. Rundell also stated that there needs to be a special meeting on Tuesday, April 10, 2007 at 5:30 so GTEC can approve a resolution authorizing the bond sale. Action: None F. Discussion and possible action regarding amending the 2006/07 GTEC Budget and setting a date for a public hearing. -- Micki Rundell Discussion: Rundell presented this item. This item is for the study that needs to be done on the Northwest Blvd. Bridge. This project will actually be in 07/08 budget, but we need to get started on this . We are asking to amend the 06/07 budget by $18,000.00. We also need to set a public hearing date. As you all are aware, with any expenditures from GTEC we must hold a public hearing. Staff is asking that we set the public hearing on April 18, 2007, at 2:00 p.m. Action: Motion by Carr, seconded by Salazar to amend the 2006/07 GTEC Budget by $18,000.00, and set a public hearing for April 18, 2007 at 2:00 p.m. Public hearing will be held at the GMC Building. Discussion Carr asked if a finding was done on this project? Rundell stated that yes a find was done on this project. Approved 5-0 (Snell and Berryman absent) Motion by Salazar, seconded by Armour to adjourn. Approved 5-0 (Snell and Berryman absent) Adjournment The meeting was adjourned at 02:55 PM. Approved : Attest: _______________________ ________________________ Gabe Sansing - President Ray Armour-Secretary