HomeMy WebLinkAboutMinutes_GTEC_09.19.2007Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 19, 2007
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, September 19, 2007.
Board Members Present:
Gabe Sansing - President, Ray Armour - Secretary, Paul E. Brandenburg - General Manager, Micki
Rundell - Finance Director, Ben Oliver, Farley Snell, Henry Boecker, Ricki Salazar
Board Members Absent:
Bill Sattler
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Tom Yantis, Ed Polasek, Mark Miller, Trish Carls - City Attorney, Joe
Lara, Mark Thomas,
Others Present:
G. E. (Sonny) Kretzschmar, P.E. - HDR Engineering, Inc., Naomi Wallace - Georgetown Housing
Authority, Kim Molnar - Citizen
Minutes
Regular Meeting
Mr Gabe Sansing called the regular GTEC Board to order on Wednesday, September 19, 2007 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
A. Consideration and possible approval of the minutes from the regular meeting held July 18,
2007. -- Paul E. Brandenburg
Discussion: none
Action: Motion by Snell, second by Armour to approve the minutes as submitted.
Approved 5-0 (Oliver abstains, Sattler absent)
B. Board nominations and election of Vice-President of the GTEC Board. -- Gabe Sansing
Discussion: Sansing asked for nominations for Vice President.
Action: Motion by Snell, second by Salazar to nominate Ben Oliver as Vice President of the
GTEC Board.
Approved 5-0 (Oliver abstains, Sattler absent)
C. Discussion and possible action regarding the Project Progress Report and time lines
(including but not limited to items listed). -- Joel Weaver, Tom Benz
Discussion: Weaver presented the monthly project progress report
South Bound IH35 Frontage Road: Leander Road off ramp opened on September 18, 2007.
Southeast Arterial 1: Awaiting on an inner local agreement with Williamson County.
Lakeway Drive Overpass: TxDOT in ROW acquisition phase at the division level. Project
has been cleared environmentally. Plan review is underway with 95% plans. The le tting
schedule has been changed to May 2008. Utility relocation is underway.
Southwest Bypass: TxDOT has posted the Request for Proposals (RFP) on September 10,
2007 to conduct a mobility and feasibility study for the entire bypass route – East SH29 to
West SH29. Staff is currently working with TxDOT to provide existing information to firms
interceded in responding to the RFP.
Williams Drive Progress Report: Ed Polasek updated the board the on the two Williams
Drive projects.
FM 3405 to Ronald Reagan Blvd: Williamson County has Pass Through Financing is under
design and on track for 2008 bid and construction. Pass Through Financing allows
Williamson County to design, build and maintain the project on the State highway system.
The financing agreement eith TxDOT allows the County to receive reimbursements based
on the number of vehicles using the facility in the future.
DB Wood (Cedar Breaks) to FM 3405: In the 05/06 TIP, GTEC funded $1.2 million of the
local participation cost for the ROW and design of Williams Drive improvements for
Williams Drive to Jim Hogg Road. Construction was estimated at $7.8 million. TxDOT
combined projects to include the Jim Hogg Road to FM 3405 segment. The total construction
cost for the new segment – DB Wood to FM 3405 rose to $11.4 million.
Based on recent Federal recisions of TxDOT funds, this project was removed from TxDOTs
books. By removing this project from the 2008 Construction TIP, we have a project ready for
construction, engineering, and ROW acquisition is almost compete, without any funding.
Since GTEC funds are co-mingled in the segment from DB Wood to FM 3405, staff is
recommending that all actions related to this segment originate from GTEC to the
Georgetown Transportation Advisory Board (GTAB) and City Council. Staff also is
recommending that GTEC make application for Pass Through Financing for construction
costs and prepare an STP-MM application to CAMPO.
Action: Motion by Snell, second by Oliver to recommend City staff to apply for Pass
Through Financing for the Williams Drive construction cost from DB Wood to FM 3405; and
to also prepare an STP-MM application to CAMPO, providing local match of $5 million
($2.5 million City/$2.5 million County), with potential local funding sources identified as
GTEC Bond revenue or City Bond revenue determined in the 08/09 TIP process.
Approved 6-0 (Sattler absent)
D. Presentation of Georgetown Transportation Enhancement Corporation monthly financial
report for August 2007. -- Micki Rundell
Discussion: Rundell presented the monthly financial report from August 2007.
Action: None
E. Discussion and possible action to approve the 2007/08 Interlocal Service Agreement between
GTEC and the City for administrative services. Micki Rundell
Discussion: Rundell stated that as part of the budget process, GTEC reviews and updates it
interlocal agreement with the City for administrative services and management of the
corporation. This agreement reimburses the City for staff time spent on GTEC related
projects. The proposed GTEC administration contract includes a 7% increase, which is the
first increase in three years.
Action: Motion by Boecker, second by Armour to approve the 2007/08 Interlocal Service
Agreement between GTEC and the City, for administrative services.
Approved 6-0 (Sattler absent)
Salazar left meeting at 2:45 p.m.
F. Consideration and possible action to authorize staff to develop a performance agreement
between GTEC and the Georgetown Housing Authority for project costs associated with the
Sierra Ridge project. -- Tom Yantis
Discussion: Yantis presented this item. At the July 2007 GTEC meeting it was determined
that, the Sierra Ridge project was eligible for GTEC funding under two categories – creation
of jobs and Affordable Housing. Affordable Housing is here today to provide the GTEC
Board with information so a determination can be made to see if GTEC will assist in the
funding of the extension of Washam Dr. and Janis Dr.
Action: Motion by Snell, second by Boecker to authorize staff to develop a performance
agreement that would fund the streets and drainage in the Sierra Ridge project, as proposed,
and will not exceed $694,000.00.
Sansing stated that the Sierra Ridge project needs to have certain services located within this
site, and he is not comfortable on spending GTEC on this project.
Approved 4-1-2 (Sansing opposed, Sattler and Salazar absent)
Motion by Oliver, second by Sansing to adjourn meeting.
Approved 5-0 (Sattler and Salazar absent)
Adjournment
The meeting was adjourned at 03:20 PM.
Approved : Attest:
_______________________ ________________________
Gabe Sansing - President Ray Armour - Secretary