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HomeMy WebLinkAboutMinutes_GTEC_04.16.2008Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, April 16, 2008 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, April 16, 2008. Board Members Present: Gabe Sansing - President, Ben Oliver - Vice President, Ray Armour - Secretary, Paul Brandenburg - General Manager, Micki Rundell - Financial Director, Bill Sattler, Farley Snell, Ricki Salazar Board Members Absent: Henry Boecker Staff Present: Jim Briggs, Laura Wilkins, Tom Benz, Joel Weaver, Mark Miller, Bill Dryden, Ed Polasek Joe Lara OTHERS Present: Allen Wynn & Gary Gemar - HDR, David Patrick - KPA, Dennis Busch, Robert Molnar, J.Schroder - Citizens, Curt & Susan Bailey - Georgetown Citizen Academy Minutes Regular Meeting Mr. Gabe Sansing call the regular GTEC Board meeting to order on Wednesday, April 16, 2008 at 2:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. PUBLIC HEARING PUBLIC HEARING CALLED TO ORDER AT 2:03 P.M. A. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC) regarding the expenditure of 4B sales taxes for amending the 2007/08 GTEC transportation improvement plan. -- Micki Rundell Discussion: Rundell explained the project items on the public hearing. There was no one wishing to speak on this item. Public Hearing closed at 2:05 p.m. REGULAR MEETING CALLED TO ORDER B. Consideration and possible approval of the minutes from the regular meeting held March 19, 2008. -- Paul Brandenburg Discussion: None Action: Motion by Oliver, seconded by Sattler to approve the minutes as presented. Approved 6-0 (Henry Boecker absent) C. Discussion and possible action regarding the Project Progress Report and time lines (including but not limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver asked forgiveness for the wrong reports being in the packet. Handed out the correct project reports and went over them. IH 35 Frontage Road: The only part left to complete is the upper part of Paige House Road. An agreement has been made with the contractor. Should be completed this month. Southwest Bypass: A meeting was held with City Staff, HDR, TxDOT & FHWA to discuss the environmental requirements for this project. HDR is preparing a table to show differential project cost between the use of local and federal funding. Dryden stated that the project would be a shorter project if then State was not involved. Benz stated that the City does have federal funds available for this project. Sansing asked if any of the studies that had been done by the County or Steger Bizzell could be used. Benz stated that, the study was done on a different alinement. Part of the study that was done by HDR we are able to use. But, since the alinement has changed studies will have to be done on the new portions. Sattler stated that what HDR is going to do is from SH29 to Blue Springs - correct? - No, this project update is for the whole portion but focusing on SH29 to Leander Road (this portion is what Council approved for us to move for ward on). Lakeway Drive Overpass: City has made the request, for TxDOT, to start the ROW acquisition using GTEC Funds. Briggs stated that the owners of the land being proposed for development would like to get this resolved so the site plans that are pending can move forward. Southeast Arterial 1: The section between Maple and Southwest Blvd. was approved by Council and this section will be included in the bond package. Action: None D. Presentation of the Georgetown Transportation Enhancement Corp oration monthly financial report for December 2008. -- Micki Rundell Discussion: Rundell presented the monthly financial report. Action: None E. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick & Associates, L.P., Inc. of Georgetown, Texas for professional services related to the design of the Southeast Arterial 1 (SE 1) for $367,419.00. -- Tom Benz Discussion: Benz presented info (what we are doing and what we are going to do). We have downgraded the connection to Inner Loop to collector level street. The main lanes just about stayed the same. Downgrade how we connect into CR 104. Contract amendment is an adjustment to KPA's contract to downgrade and work on the new alignment. This will include different surveying routes for the entire alignment along with the additional 55+/- acres. Update environmental archaeological and other regulator requirement. Re-do schematic design so everything in the future will tie in to future by pass and future 2-lane section of roadway - total cost is $726,000.00 remaining funds (unused) $358,581.00 - balance $367,419.00. Sansing asked about the ROW, thinking that the entire ROW had been secured, why are we paying more. Briggs answered that when s taff discussed with County everything was suspended. We did not move forward on ROW. Staff has continued to work on this, and this may be a little more than what we talked about before, but now we are talking about additional amount of ROW and it is a little wider than the original proposal so it will cost more than we originally configured. We are still trying to work within the numbers we originally had and some of that will be ROW adjustments because it will be wider than the original ROW proposal. Sattl er asked if this could possibly change in the future. Briggs stated no, once this is approved we will be moving forward, Benz added that KPA will design center line and that line will stay the same regardless of the ROW or width. Once center line is determined, other things can change but the center line will not. Polasek stated if anyone comes back with changes, we would keep center line where it is and work from that, but the center line will not change. Action: Motion by Snell, seconded by Oliver to approve the contract amendment with KPA for professional services related to the design of SE1 for an amount of $367,419.00. Approved 5-1-0 (Sattler opposed, Boecker absent) F. Consideration and possible action on 2008/09 Transportation Improvement Progra m. -- Ed Polasek, Tom Benz Discussion: Polasek stated that the GTAB Board approved the TIP process at their April Board meeting. What staff is recommending that GTAB submit to GTEC the same project list from last years TIP with the addition of two projects. These two new projects will need to be reviewed for eligibility determination and possible ranking in the GTEC TIP process. The two projects are: 1) A new minor arterial from Airport Road to IH35 Frontage Road (NWA). 2) A new collector level road from p roject NWA to the Three Forks Ranch PUD (NWB). Action: GTEC Board members to have the finding sheets filled out and returned to Ed Polasek or Jana Kern by April 28, 2008. Motion by Sattler, seconded by Snell to adjourn meeting. Approved 6-0 (Boecker absent) Adjournment The meeting was adjourned at 02:45 PM. Approved : Attest: _______________________ ________________________ Gabe Sansing - President Ray Armour - Secretary