HomeMy WebLinkAboutMinutes_GTEC_07.16.2008Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 16, 2008
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, July 16, 2008.
Board Members Present:
Gabe Sansing - President, Ben Oliver - Vice President, Ray Amour - Secretary, Paul E. Brandenburg -
General Manager, Micki Rundell - Financial Director, Bill Sattler, Dale Ross, Henry Boecker
Board Members Absent:
Ricki Salazar
Staff Present:
Jim Briggs, Tom Benz, Bill Dryden, Leticia Zavala, Lorie Lankford, Laura Wilkins, Ed Polasek, George
Gomez, Peggy Leatherman
Others Present: Gary Gemar - HDR
Minutes
Regular Meeting
Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, July 16, 2008 at 2:01
p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager i n his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
A. Consideration and possible approval of the minutes from the regular meeting held May 21, 2008 --
Paul Brandenburg
Discussion: NONE
Action: Motion by Oliver, seconded by Sattler to approve minutes as presented.
Approved 5-1-1 (Ricki Salazar absent, Dale Ross did not vote as he was not present at the previous
meeting)
B. Discussion and possible action regarding the Project Progress Report and time lines (including but
not limited to items listed). -- Joel Weaver/Tom Benz
Discussion: Benz presented information.
Southwest Bypass: Met with Congressman John Carter's office (Jonas Miller). Will be working
closely with Washington. Briggs explained about this item is going back to committee in November.
We will then know the status of our bond election in November and then the likelihood of getting
approval from Washington. Boecker asked about the $900K for SW Bypass. $3.2 million was slated
for SW Bypass. The City proposed using that money for two other projects (Northwest Boulevard
Bridge over IH 35 and the frontage roads). Carter's staff will take the City's proposal back to
committee. The bridge is higher profile so Carter's office likes this project better for these funds.
Sattler asked if this is being proposed in the Bond Package. Rundell and Briggs answered no - it is
separate. By the end of November, we may have some matching funds for the brid ge project.
Lakeway Dr. Overpass: Council will see an interlocal agreement which refocuses funds.
IH 35 Frontage Road (Paige House): Some work still needs to be done.
SE 1: Our consultants and surveyors are surveying - will start environmental and archaeological
work. Sansing asked if centerline issues had been addressed? The answer was "yes", per Benz.
Action: None
C. Presentation of Georgetown Transportation Enhancement Corp. monthly financial report for June
2008. – Micki Rundell
Discussion: Rundell presented the monthly financial report for June 2008.
Action: None
D. Consideration and possible action to approve a Master Services Agreement (MSA) with Klotz
Associates, Inc., for professional engineering services. -- Bill Dryden, Tom Benz
Discussion: Dryden presented the item. Klotz and Associates - not Kimley-Horn (typo). Standard
MSA - Boecker asked for clarification on the MSA. Armour asked if the MSA has to be approved
every year. The response was "yes" from staff.
Action: Motion by Oliver, seconded by Ross to approve a Master Services Agreement with Klotz
Associates, Inc. for professional engineering services.
Approved 6-0 (Salazar absent)
E. Consideration and possible action to approve a Task Order No. 1 with Klotz Associate s, Inc., for the
Preliminary Engineering of Northwest Boulevard Bridge over IH-35 in an amount of $21,000.00. -- Bill
Dryden, Tom Benz
Discussion: Dryden presented the item. Sansing asked how it is being funded. Rundell responded it
would be GTEC. Sattler had a question about drainage pipe on this project. Answered by Benz.
They will do a conceptual design - nothing hard yet. Armour asked if the money came out of the
budgeted amount. Rundell answered yes. Brandenburg explained how this project will help move
traffic during emergencies, etc. Sattler requested a timeline be put in the contract.
Action: Motion by Sansing seconded by Oliver to approve Task Order No. 1 with Klotz Associates,
Inc., for the Preliminary Engineering of Northwest Boulevard Bridge over IH-35 in an amount of $
21,000.00.
Approved 6-0 (Salazar absent)
F. Discussion and possible action to approve the 2008/09 Interlocal Service Agreement between GTEC
and the City for administrative services. -- Micki Rundell
Discussion: Rundell presented the item. Modified to reflect the actual way the City does things. In
the past we estimated the costs of each position. Now these positions are actually a part of the
contract. Gave breakdown to the Board. The Board now gets charged actual costs - not an estimated
amount.
Action: Motion by Oliver, seconded by Armour to approve the 2008/09 Interlocal Service Agreement
between GTEC and the City for administrative services.
Approved 6-0 (Salazar absent)
G. Discussion and possible action to finalize the proposed 2008/09 GTEC budget. -- Micki Rundell
Discussion: Rundell presented the item. This budget is based on 3% total increase over last year.
Boecker asked if this includes reallocated funds? Answered by Rundell yes . Does not have the roll
forward number yet not totally sure how much we will spend before the end of the year. Council
will see at the Final adoption. River Place - Sansing asked if Paul researched. Answered yes - will see
something in the next couple of weeks at City Council. Site plan may have lapsed that the contract
may be null and void (the contract they have with GTEC). They will have to come back through the
process again. Use the money for Blue Hole. Boecker asked if they have any idea wha t they will do
with the property and are they trying to market it? Oliver asked the "Projects to be Determined" is
what? Rundell explained it is the amount of funds they set aside for things that come up during the
year. There were no pressing expenditures for next year yet. Money reserved for 500 S Austin -
Monument; Choi project; Texas Outdoor Power, Sierra Ridge. Boecker asked about 500 S. Austin -
recalled 2 trigger dates. Has Phase 2 been started. Answered by Briggs - not yet. Monument got an
extension from the City Council last month when they came back and asked for the additional funds.
Action: Motion by Oliver, seconded by Boecker to approve the 08 -09 GTEC Budget
Approved 6-0 (Salazar absent).
Action: Motion by Boecker, seconded by Sansing to approve the 5 Year Proforma Budget.
Approved: 6-0 (Salazar absent)
Motion by Ross, seconded by Sattler to adjourn.
Approved 6-0 (Salazar absent)
Adjournment
The meeting was adjourned at 02:45 PM.
Approved : Attest:
_______________________ ________________________
Gabe Sansing - President Secretary