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Home My WebLink AboutMinutes_GTEC_12.16.2009Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, December 16, 2009 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, December 16, 2009. Board Members Present: Gabe Sansing - President, Ben Oliver- Vice President arrived at 2:04 p.m, Ray Armour - Secretary, Kevin Kelly arrived at 2:10 p.m., Matthew Painter, Dale Ross, Paul E. Brandenburg - General Manager Board Members Absent: Bill Sattler, Micki Rundell - Finance Director Staff Present: Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Lorie Lankford, Terri Calhoun, Ed Polasek, Laurie Brewer, Others Present: R. Bray - Klotz Associates, Jeff Seiler - Huggins Seiler & Assoc, Iva Wolf McLachlan - Wolf Partnership, Dennis Busch- Citizen, William Maples - GT Citizens Academy Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, December 16, 2009 at 2:01 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible approval of the minutes from the regular meeting held October 21, 2009 and November 18, 2009. -- Paul Brandenburg Discussion: None Action: Motion by Ross, seconded by Armour to approve the minutes from the October 21, 2009 and November 18, 2009 Board meeting as presented. Approved 4-0-3 (Oliver & Kelly absent for this vote only, Sattler absent) B. Presentation of the Georgetown Transportation Enhancement Corporation monthly financial report. - - Micki Rundell Discussion: Brewer presented the monthly financial report. Action: None C. Discussion and possible action regarding amending th e 2009/10 GTEC Budget for projects with remaining funding and approval from 2008/09. -- Micki Rundell Discussion: Lankford stated that during the 09/10 budget process the available funds for the Southwest Arterial 1, 500 S. Austin Ave and NW Blvd Overpass were estimates. This amendment is to recognize the portion of the budget remaining that was not appropriated for 09/10 budget. All of these projects were approved in previous fiscal year. Action: Motion by Ross, seconded by Painter to amend the 09/10 GTEC Budget for projects with remaining funds from the approved 08/09 budget. Approved 6-0-1 (Sattler absent) D. Consideration and possible recommendation to approve Task Order No. KAI-10-001 with Klotz Associates, of Austin, Texas, for professional engineering services to develop preliminary engineering and rights-of-way documents for Northwest Boulevard – Bridge over IH-35 from Washam Drive to Austin Avenue in an amount not to exceed $362,350. – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director. Discussion: Dryden stated that this project is to construct a bridge over IH35 connecting Northwest Blvd and FM 971. This project is on the Overall Transportation Plan (OTP). This project will be subdivided into two sections - Washam Dr.to Austin Ave. (QQ) & Austin Ave. to Gann St. (QQ1). GTEC has determined that the whole project (QQ & QQ1) is eligible for economic developing funding and it is included in the GTEC Transportation Improvement Plan (TIP). This task order is for the preliminary engineering for the Washam Dr. to Austin Ave portion. This will include preliminary engineering, design geometric schematic, environmental documentation and right-of-way surveying & documents. The Project team is Klotz Associates (prime consultant), Inland Geodetics, LP (surveying), Cox|McClain Environmental Consulting (environmental) and MLA Labs, Inc. (geotechnical). Klotz Associates has provided more than satisfactory professional services for the City of Georgetown. They have a working knowledge of this project and is best qualified to perform these services. Further, Klotz is certified to perform work for TxDOT, thus has the experience to address any TxDOT issues which may arise because of this project and its relatio nship with IH 35, Austin Avenue, and FM 971. Action: Motion by Ross, seconded by Oliver to approve Task Order No. KAI-10-001 for professional engineering services related to Northwest Boulevard – Bridge over IH-35 from Washam Drive to Austin Avenue in an amount not to exceed $362,350.00. Approved 6-0-1 (Sattler absent) E. Consideration and possible recommendation to approve Task Order No. KAI-10-002 with Klotz Associates, of Austin, Texas, for professional engineering services to develop preliminary engineering and rights-of-way documents for Northwest Boulevard – Realignment of FM 971 from Austin Avenue to Gann Street in an amount not to exceed $198,545. – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director. Discussion: Dryden stated that this item is for the seconded section (QQ1) of the Northwest Blvd. and FM 971 project (see first paragraph from discussion of Item "D" on this agenda). This task order is for preliminary engineering for the section of Northwest Boulevard Bridge realigning FM 971, connecting Northwest Boulevard from Austin Avenue to Gann Street. This project will include preliminary engineering, design geometric schematic, environmental documentation and right-of- way surveying and documents. The Project team is Klotz Associates (prime consultant), Cox|McClain Environmental Consulting (environmental) and MLA Labs, Inc. (geotechnical). Klotz Associates has provided more than satisfactory professional services for the City of Georgetown. They have a working knowledge of this project and is best qualified to perform these services. Further, Klotz is certified to perform work for TxDOT, thus has the experience to address any TxDOT issues which may arise because of this project and its relationship with IH 35, Austin Avenue, and FM 971. Action: Motion by Ross, seconded by Armour to approve Task Order No. KAI -10-002 for professional engineering services related to Northwest Boulevard – Realignment of FM 971 from Austin Avenue to Gann Street in an amount not to exceed $198,545.00. Approved 6-0-1 (Sattler absent) F. Discussion and possible action regarding the Project Progress Report and time lines including projects: -- Bill Dryden, Tom Benz Lakeway Drive Overpass: Found out from TxDOT that this project is not on the 2010 letting schedule. TxDOT stated that this is on the January 2014 letting schedule. Northwest Blvd Overpass: Was discussed in Item "C & D" of this agenda. Southeast Arterial 1 (Southwestern Blvd to CR 104/SH130): Offers are be made and ne gotiated. Staff has reviewed the 50% plans and they were returned to KPA for updating. Wolf Ranch Parkway: Staff has prepared a draft ROW acquisition agreement. Southwest Bypass: Continuing with the geotechnical investigation. GTEC Project Update & Status Report Action: None EXECUTIVE SESSION: Call to Order at 2:39 PM In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.072 Real Property G. Consideration and possible action concerning a proposed agreement for right-of-way acquisition in connection with the proposed extension Wolf Ranch Parkway and the Southwest Bypas s. – Jim Briggs, Assistant City Manager for Utility Operations, and Thomas R. Benz, P.E., Systems Engineering Director. RETURN TO REGULAR SESSION: Called back to Order at 3:03 PM H. Action from Executive session if necessary Motion by Ross, seconded by Oliver, that Staff take the direction that was given in Executive Session and to go fourth to negotiate the item. Approved 6-0-1 (Sattler absent) Motion by Ross, seconded by Oliver to adjourn meeting. Approved 6-0-1 (Sattler absent) Adjournment The meeting was adjourned at 03:04 PM. Approved : Attest: _______________________ ________________________ Gabe Sansing - President Ray Armour - Secretary