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Home My WebLink AboutMinutes_GTEC_02.17.2010Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 17, 2010 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, February 17, 2010. Board Members Present: Gabe Sansing - President, Ray Armour - Secretary, Kevin Kelly, Dale Ross, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager, Micki Rundell - Finance Director Board Members Absent: Ben Oliver Staff Present: Jim Briggs, Micki Rundell, Tom Benz, Mike Stasny, Chris Foster, Lorie Lankford, Bill Dryden, Laura Wilkins (for Jana Kern), Mark Thomas OTHERS PRESENT: Iva Wolf-McLachlan Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Meeting called to order at 2:00 by Sansing. All Board Members present except Oliver. New Member - Richard Anderson. Sansing asked staff to introduce themselves to Mr. Anderson. A. Consideration and possible approval of the minutes from the regular meeting held December 16, 2010. -- Paul E. Brandenburg DISCUSSION: None ACTION: Motion by Ross, second by Armour Approved 6-0 (Oliver absent) B. Presentation of Georgetown Transportation Enhancement Corporation mont hly financial report. -- Micki Rundell DISCUSSION: Report presented by Lankford. Last quarter of the year - good sales tax revenues - not great for December - but not too bad. Last page - engineering work on some of the projects. Bond payments coming up. Sansing - Has the trend been slightly up? Answered by Micki - trend is up. Ross - first page accounts for the reserve? Answered by Lankford - what we could spend this year is the 16.9. Misprint on letter G - should be the $11 million . The $11.2 i n the right hand box are bond funds reserved for SE1. Not counting those funds - it is approximately $5mil. available to spend. ACTION: NONE C. Update report on the City's Sales Tax revenue profile including historical information as well as sales tax revenue projections. -- Micki Rundell DISCUSSION: Foster gave the presentation. December sales reports were less than expected (across the country). January actually higher than expected. Some of the revenues not included in December report due to Christmas sales being so late in the month. Question by Painter on one of the categories - answered Foster - sales tax revenue from city services that we charge sales tax on (Electric and Garbage) the we don't send to Comptroller we keep it in house. Comptr oller won't record it but we will. Question from Kelly - is Hope Lumber part of that? Answered by Foster/Rundell - yes - retail segment with Wolf Ranch - probably 25% of that graph would be Hope Lumber. Painter - Wolf Ranch off the top of your head what is their vacancy rating? Answered Rundell/Foster - they are about 90% occupied. Observation Sansing - has noticed it is more difficult to find parking spot at Wolf Ranch. ACTION: NONE D. Discussion and possible action regarding the Project Progre ss Report and time lines including projects. -- Bill Dryden, Tom Benz. Wolf Ranch Pkwy Extension, Lakeway Drive Overpass, Northwest Blvd Overpass, Southeast Arterial 1, Southwest Bypass, and GTEC Project Update & Status Report. DISCUSSION: ACTION: Dryden - Wolf Ranch Parkway - family declined to participate in any additional cost so we are going with the City's preferred alignment. The alignment that backs up to Legend Oaks - the other alignment would cost the City an additional $500,000. Iva McLachlan - said that they would continue discussions once there was an appraisal - then the family could make a decision. Wolf's want to wait and make a decision once the appraisal comes in. Benz - City is in the process of getting an appraisal. Benz - appraisal ordered several weeks ago - hopefully there will be info at next meeting. Ross - what will be the process once the appraisal comes in? Benz - present to the Wolf's and see what is possible from a financial point of view Ross - what is the purpose of the appraisal? Briggs - determine the value of the right of way and then meet with the Wolf family to determine if they are interested in participating in the project. Ross - so may go back to the southern alignment? Briggs - currently we have not determined an alignment. Comments for clarification - Sansing - we are trying to determine if the Wolf family is willing to participate in some of the costs and therefore what is the bottom line for the City (cost). Ross - when will the appraisal be in ? Benz - probably in about 30 days. Lakeway Drive Overpass - still in TXDOT's court - TxDOT to put on the list again in the Stimulus Package for funding. Armour - question about the study SW Bypass and the Wolf Ranch Parkway - karst study - per cave to mitigate - costs - We already had one study do we need another study on endangered species? Benz - Approximately $400K - if interconnected it will be treated as one cave and it will save us money. Sansing - Wilco Conservation to offset the cost to mitigate? Briggs - yes - but you still have to do the study. HDR will hire someone to do the physical investigation. Benz - SW BYpass - ROW identified and northern and southern alignment are still involved in environmental - then we will present finding to Williamson Co. regarding karst and habitat issues.. 971 and Austin Avenue - issued notice to proceed SE1 - made offers on all properties except Hughes on western side. Reached agreement on one parcel - family would like to stay in house until they can get another built. We will do possession and use agreement with the owner. SW Bypass - specific issues with karst features Armour - Has Williamson County said anything about contributing bond money to the 14 -B? Answered by Briggs. last conversation project coordinator Daigh still working on that - we were asked if we were aware that owners would expect some value in return for giving ROW instead of straight gift of ROW - we said we were aware that they would expect something of value in exchange. County was expecting us to donate the ROW and they will build the road. Regular session adjourned at 2:32 p.m. ACTION: NONE REGULAR SESSION ADJOURNED AT 2:29: p.m. EXECUTIVE SESSION: Call to Order at 2:35 p.m. by Sansing In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.087 Economic Development Negotiations E. Discussion and possible action regarding Infrastructure Strategies -- Mark Thomas Discussion on tape. Ross left the meeting at 3:19 p.m. Executive Session Adjourned at 3:31 p.m. RETURN TO REGULAR SESSION Call to order by Sansing at 3:32 p.m. F. Action from Executive session if necessary Motion by Armour, second by Painter - City to move forward with an economic development plan on two sites and come back with more info ion what the exact negotiation should be. APPROVED 5-0 (Oliver absent, Ross left the meeting) MOTION TO ADJOURN: Motion by Anderson, second by Armour. Approved 5 -0 (Oliver absent, Ross left the meeting) Meeting adjourned at 3:33 p.m. Adjournment The meeting was adjourned at 10:30 PM. Approved : Attest: _______________________ ________________________ Board Member Name Secretary