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Home My WebLink AboutMinutes_GTEC_02.16.2011Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, February 16, 2011 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, February 16, 2011. Board Members Present: Gabe Sansing - President, Dale Ross- Vice President, Ray Armour - Secretary, Tommy Gonzalez, Kevin Kelly, Matthew Painter, Richard Anderson, Paul E. Brandenburg - General Manager Board Members Absent: Micki Rundell Staff Present: Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Ed Polasek, Mark Miller, Mark Sokolow, Mark Thomas, Chris Foster, Terri Calhoun, OTHERS PRESENT: Brian Peterson - Citizen, Bill Sattler - City of Georgetown Councilmember, Joyce May - Williamson County Sun, Gary Gemar - HDR, Bruce Barton - Omni Properties Minutes Regular Meeting Mr. Gabe Sansing called the regular GTEC Board meeting to order on Wednesday, February 16, 2011 at 2:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the President, a Board Member, the City Manager in his capacity as General Manager of the GTEC Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of visitors. B. Industry/CAMPO/TxDOT Updates: CAMPO: Staff has submitted the Lakeway Bridge Project in the Soft Call to CAMPO on the project under runs. TxDOT: There is a lot of change that is about to happen. Both the Director and Assistant Director have announced their retirement. C. Project Progress Reports: Benz highlighted the SE 1project will be advertised for bidding. D. Monthly Financial Report E. City's Sales Tax Report - Chris Foster, Chief Financial Analyst, gave a presentation. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Consideration and possible approval of the minutes from the regular meeting held December 15, 2010. -- Paul Brandenburg Discussion: None Action: Motion by Ross, seconded by Armour to approve minutes as presented Approved 7-0 G. Discussion and possible action concerning the Third Amendment to Task Order HDR-09-001 with HDR Engineering, Inc., of Austin, Texas, relating to Wolf Ranch Parkway Extension, TIP Project #14 in an amount not to exceed $128,124.00. – Bill Dryden, P.E.,Transportation Engineer, Tom Benz, P.E., Systems Engineering Director Discussion: Benz stated that at the December 15, 2010 GTEC Board meeting the Board and staff reviewed and agreed with the realignment that was called 2C. This amendment reflects the change for HDR to complete the final design, get the field notes for the purchase of Right of Way (ROW). It was asked and answered that the Wolfs are not willing to donate any of the ROW. Action: Motion by Gonzalez, seconded by Painter to approve the Third Amendment to Task Order HDR-09-001 with HDR Engineering, Inc., of Austin, Texas, relating to Wolf Ranch Parkway Extension, in an amount not to exceed $128,124.00. Approved 7-0 H. Discussion and possible action on adopting a findings of eligibility on Snead Drive and setting a public hearing date for the use of Capital for Economic Development Contingency in the amount of $995,000.00. -- Mark Thomas, Ed Polasek Discussion: Polasek stated at the December 2011 GTEC Meeting the Board was informed of the Land/Infrastructure Task Force created by GEDCO and it its work to identify prime development sited and determine the costs of improving the sites to a 'shovel ready condition. The sites on Snead Drive were among those identified by the Task Force. GTEC Board asked staff to come back with a funding recommendation using the GTEC revenue. The estimated construction and engineering bond cost is $995,000.00 to complete Snead Drive from Innerloop up to Airborne. State Law requires the GTEC Board to provide public notice and hold a public hearing on the proposed projects to be funded with 4B sales tax after finding the project eligible for funding. The required notice is to be published 30 days prior to the actual Public Hearing. Staff recommendation that is before you today is to complete the eligibility finds for Snead Drive, and to set a public hearing on the proposed expenditure for April 20, 2011. Action #1: Motion by Armour, seconded by Gonzalez that the Georgetown Transportation Enhancement Board, following guidelines provided by the City Attorney, funds Transportation Project Snead Drive eligible for 4B funding, because it: (1) conforms to the ballot language establishing the sales tax; (2) constitutes one or more costs authorized by stature; and (3) is one or more of the types of project authorized by statute, documents by the GTEC Board Ranking of Eligibility; Ranking Summary completed in Februa ry 16, 2011. GTEC Board member Ray Armour read each question to the Board and their response is recorded after each question. QUESTION 1 Is the expenditure for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses associated with such authorized projects?” [Ballot Language] YES QUESTION 2a. Is the expenditure for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses associated with such authorized projects” (ballot language) an authorized “Cost” as that term is defined in the Act? [Act § 2(4)]. 2a. acquisition, cleanup, construction, reconstruction, improvement, expansion, including the cost of the acquisition of all land, rights-of-way, property rights, easements, and interests YES 2b. machinery and equipment, financing charges, inventory, raw materials and other supplies NO 2c. research and development costs NO 2d. interest prior to and during construction and for one year after completion of construction whether or not capitalized YES 2e. necessary reserve funds YES 2f. cost of estimates and of engineering and legal services YES 2g. plans YES 2h. specifications YES 2i. surveys YES 2j. estimates of cost and of revenue YES 2k. other expenses necessary or incident to determining the feasibility and practicability of acquiring, cleaning, constructing, reconstructing, improving, and expanding any such project, YES 2l. administrative expense or such other expense as may be necessary or incident to the acquisition, cleanup, construction, reconstruction, improvement, and expansion thereof, the placing of the same in operation, and the financing or refinancing of any such project YES 2m. refunding of any outstanding obligations, mortgages, or advances issued, made or given by any person for any of the aforementioned costs. NO QUESTION 3a Is the expenditure for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses associated with such authorized projects” (ballot language) related to an authorized “Project” as defined in the Act? The term “Project” as used in the Act includes: 3a. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) for “[t]argeted infrastructure” (limited by the ballot language to streets, roads, drainage and other related transportation system improvements) for the creation or retention of “primary jobs” (as that term is defined in the Act) that are found to be required or suitable for the development, retention, or expansion of manufacturing and industrial facilities, research and development facilities, transportation facilities (including but not limited to airports, ports, mass commuting facilities, and parking facilities), sewage or solid waste disposal facilities, recycling facilities, air or water pollution control facilities, facilities for the furnishing of water to the general public, distribution centers, small warehouse facilities capable of serving as decentralized storage and distribution centers, primary job training facilities for use by institutions of higher education, and regional or national corporate headquarters facilities; YES or 3b. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) for job training required or suitable for the promotion of development and expansion of business enterprises and other enterprises described by the act as provided by Section 38 of this Act [Act § 2(11)(A) – second paragraph]; NO or 3c. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) for infrastructure necessary to promote or develop new or expanded business enterprises [Act § 2(11)A – third paragraph]; YES or 3d. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) that are “required or suitable for use for professional and amateur (including children's) sports, athletic, entertainment, tourist, convention, and public park purposes and events, including stadiums, ball parks, auditoriums, amphitheaters, concert halls, parks and park facilities, open space improvements, museums, exhibition facilities, and related store, restaurant, concession, and automobile parking facilities, related area transportation facilities, and related roads, streets, and water and sewer facilities, and other related improvements that enhance any of those items ” [Act § 4B(a)(2)(A)]; NO or 3e. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) that “promote or develop new or expanded business enterprises that create or retain primary jobs, including a project to provide public safety facilities, streets and roads, drainage and related improvements, demolition of existing structures, general municipally owned improvements, as well as any improvements or facilities that are related to any of those projects and any other project that the board in its discretion determines promotes or develops new or expanded business enterprises that create or retain primary jobs [Act § 4B(a)(2)(B)]; YES or 3f. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) that are “required or suitable for the promotion of development and expansion of affordable housing, as defined by 42 U.S.C. Section 12745” [Act § 4B(a)(2)(C )]; NO or 3g. Expenditures for “streets, roads, drainage and other related transportation system improvements, including the payment of maintenance and operating expenses” (ballot language) that required or suitable for the development or improvement of water supply facilities, including dams, transmission lines, well field developments, and other water supply alternatives; or for the development and institution of water conservation programs, including incentives to install water-saving plumbing fixtures, educational programs, brush control programs, and programs to replace malfunctioning or leaking water lines and other water facilities. [Act § 4B(a)(2)(D and E)] NO QUESTION 4 Did the Board of Directors of GTEC make specific findings with regard to the type of expenditure, whether it was within the definition of “Cost”; and what type of “Project” it relates to? YES Approved 7-0 Action #2: Motion by Sansing, seconded by Gonzalez to setting a Public Hearing for April 20, 2011 at the regular GTEC Board meeting for an amount not to exceed $995,000.00. Approved 7-0 I. Discussion and possible recommendations concerning the Transportation Improvement Program (TIP) Process outlined in the Overall Transportation Plan Update. -- Edward G. Polasek, AICP, Transportation Services Director Discussion: Polasek stated that work is progressing on the update to the OTP. Staff is currently reviewing the first draft of the documents, with the intent to have a draft ready for review by early spring. Action: None J. Discussion and possible recommendations concerning the 2011/12 Transportation Improvement Program (TIP). -- Edward G. Polasek, AICP, Transportation Services Director, Micki Rundell, Director, Finance and Administration Discussion: Polasek stated that for the 2011-12 Budgeting purposes staff is bring back the exact same TIP, that was previously passed, with no new projects, but with one recommended change that we are hoping to add to the GTEC performa either in 2011 or 2012 the FM 1460 Right of Way (ROW) that is in City of Georgetown ETJ that is betwee n the two segments that is in our city limits. With the voter approved bond money we're initiating the process of finalizing the design and getting the final design approved from TxDOT. Staff also wants to start the ROW acquisition process in those are as that we have bond money. The County came to us with an informal proposal asking if the City would consider funding the additional ROW in our ETJ that is not covered by our bond revenue sometime in the near future. Reason being, the County is planning on taking a Pass Through Finance (PTF) proposal to TxDOT referencing FM 1460. If the County can show participation by City of Georgetown and City of Round Rock that would help move the project up in the scoring for PTF. Action: Motion by Gonzalez, seconded by Ross to approve the tip with the addition of FM 1460 (project EE). Approved 7-0 Moved into Executive session at 3:03 PM III. STRATEGIC PLANNING/ISSUES: EXECUTIVE SESSION CALLED TO ORDER AT 3:04 PM In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. K. Section 551.087 Government Code - Economic Development - Discussion regarding possible incentives related to 100 Austin Avenue -- Mark Sokolow, Paul Brandenburg L. Section 551.072 Government Code - Real Property - Discussion concerning the acquisition of real property from the Lera Brock Hughes Trust No. 2 and a proposed Possession and Use Agreement in the amount of $1,168,000.00, in connection with the Southeast Arterial One Roadway Project. – Terri Glasby Calhoun, Real Estate Services Coordinator, Thomas R. Benz, P.E., Systems Engineering Director REGULAR SESSION CALLED BACK TO ORDER 3:28 PM M. Action from Executive Session on Item "K": Motion by Ross, seconded by Gonzalez in regards to 100 Austin Avenue Project give direction to staff to proceed with funding proposals as discussed in Executive Session for an amount not to exceed $507,000.00 and to set a Public Hearing for April 20, 2011. With the finds for this project to be done at the March 16th GTEC Board meeting. Approved 7-0 N. Consideration and possible action concerning a proposed Possession and Use Agreement with the Lera Brock Hughes Trust No. 2 in the amount of $1,168,000.00, in connection with the acquisition of real property for street right-of-way and easements in connection with the Southeast Arterial One Roadway Project. – Terri Glasby Calhoun, Real Estate Services Coordinator, Thomas R. Benz, P.E., Systems Engineering Director Discussion: Action: Motion by Ross, seconded by Anderson to direct staff to approved the Possession and Use Agreement as discussed in executive session. Approved 7-0 O. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek Discussion: Polasek stated that the Eminent Domain Bill has made it through the Senate. This Bill could effect future ROW acquisitions. Adjourn Motion by Ross, seconded by Armour to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 03:31 PM. Approved : Attest: _______________________ ________________________ Gabe Sansing - President Ray Armour - Secretary