HomeMy WebLinkAboutMinutes_GTEC_09.21.2011Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, September 21, 2011
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, September 21, 2011.
Board Members Present:
Ray Armour - President, Richard Anderson - Vice President, Tommy Gonzalez - Secretary, Troy
Hellmann, Rachael Jonrowe, Kevin Kelly
Board Members Absent:
One Vacant Spot
Staff Present:
Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Bridget Chapman,
Terri Calhoun, Mark Miller
Others Present:
Kent Sick - Attorney, Rick Klatt & Felipe Tudtud - HDR Engineering
Minutes
Regular Meeting
Mr. Ray Armour called the regular GTEC Board meeting to order on Wednesday, September 21, 2011 at
2:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
President, a Board Member, the City Manager in his capacity as General Manager of the GTEC
Corporation , the Assistant City Manager, or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of visitors.
B. Industry/CAMPO/TxDOT Updates: CAMPO has to two items of interest for us on
www.campotx.org. They have an on line survey for the projects for the Proposition 12
` fund and eligible projects for CAMPO funding under STP -MM. Under Williamson County
there are three FM 1460 projects. Two are by the County and one is City of Georgetown.
There will be an official public hearing on the items on September 26, 2011 at 6:00 PM.
TxDOT has scheduled a meeting with City staff to discuss a bottleneck project between
Northbound IH 35 frontage road and Austin Ave. The TxDOT bottleneck committee will
be looking at everything from signal timing to lane improvements, with in the TxDOT
budget. And that marries up to our North Austin Ave. improvements which we have
in our project updates.
C. Project Progress Reports: There were some changes to the Wolf Ranch Parkway and
Southwest Bypass which will be discussed later on this agenda.
D. Monthly Financial Report
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Consideration and possible approval of the minutes from the regular meeting held
August 17, 2011 – Paul Brandenburg
Discussion: None
Action: Motion by Gonzalez, seconded by Hellmann to approve minutes as presented.
Approved: 6-0-1(one vacant spot)
F. Consideration and possible action to approve amendment of the Georgetown
Transportation Enhancement Corporation Bylaws. – Bridget Chapman
Discussion: Chapman explained to the Board why the Bylaws were updated.
Action: Motion by Gonzalez, seconded by Hellmann to approve the amended
GTEC Bylaws.
Approved: 6-0-1(one vacant spot)
G. Consideration and possible action to change the time and/or date of the regular
GTEC Board Meeting. – Rachael Jonrowe
Discussion: Jonrowe requested the board and staff to consider changing the day
and or time of the regular board meeting. There was lengthy discussion. Chair
tabled the item until the next board meeting.
Action: Chair will discuss with staff and board members and bring back to the next
GTEC Board Meeting
H. Discussion and possible action concerning a proposed Fourth Amendment to
Task Order No. HDR-09-001 with HDR Engineering, Inc., relating to Wolf Ranch
Parkway Extension TIP Project #14A in the amount of $8,503.00. – Ed Polasek/Bill Dryden
Discussion: Dryden stated the City has contracted with HDR Engineering, Inc. to produce a
design schematic of proposed ultimate four lane Wolf Ranch Parkway and plans,
specifications and estimate for two lane segment of the ultimate design, inclusive of providing
all documents for acquisition of right of way (ROW) and easements.
This proposed amendment addresses two specific requirements of ROW document revisions.
One for surveying services which includes fieldwork, office time to prepare and deliver two
metes and bounds descriptions with sketches for the parcels required to be acquired for
permanent ROW and permanent drainage easements for Wold Ranch Parkway. The second
is for the revision of the previous surveys for the Wolf property to be compliant with the
specifications for Land Title Surveys. This will include the plotting the roadways, fences, and
other improvements to the sketches and addressing the Title Commitments as required for
Land Title Surveys. This will also include the plotting of the final sketches and metes & bounds
descriptions and making a CD containing electronic files.
Action: Motion by Hellmann, second by Anderson to approve the fourth amendment to T.O.
HDR 09-001 in the amount of $8,503.00.
Approved: 6-0-1(one vacant spot)
I. Discussion and possible action concerning a proposed Second Amendment to Task
Order No. 1 with HDR Engineering, Inc., relating to Southwest Bypass TIP Project #14B
in the amount of $6,205.00. – Ed Polasek/Bill Dryden
Discussion: Dryden stated that the proposed Second Amendment to Task Order No. 1
(Amendment) addresses the specific changes scope of services requirements of the
rights-of-way (ROW) document revisions. The technical work includes three separate
items. The first is the survey services including fieldwork and office time to prepare and
deliver five (5) metes and bounds descriptions with sketches for the parcels required to be
revised due to the reduction in the ROW width for Wolf Ranch Parkway (WRP) from 200 ft.
to 150 ft. which changed the ROW documents for Southwest Bypass (SWB) at the intersect ion
with WRP.
The second task covered includes the revision of the previous surveys for Weir, Knight and Wolf
to be compliant with the specifications for Land Title Surveys. This includes the plotting the
roadways, fences and other improvements to the sketches and addressing the Title Commitments
as required for Land Title Surveys. Also included is the plotting of the final sketches and metes
and bounds descriptions and making a CD containing electronic files for this information.
The third task is to modify the parcel descriptions for SWB to tie into the metes and bounds
description of the ROW survey previously performed by another surveyor for WRP.
Action: Motion by Gonzalez, seconded by Hellmann to approve second amendment to
T.O. #1 in the amount of $6,205.00.
Approved: 6-0-1(one vacant spot)
J. Overview of the Simon/Wolf Ranch Development Agreement and it's related impacts
to GTEC. – Micki Rundell, CFO
Discussion: Rundell explained the Wolf Ranch Development Agreement and how it impacts
the funding for GTEC. There was lengthy discussion on this process.
Action: None
K Discussion and possible recommendation to approve a Reimbursement Agreement
with Atmos Energy Corporation ("Atmos") in the amount of $1,171,700.00 for relocation
of its gas pipe line facilities which are in conflict with the proposed construction of
Southeast Arterial One. – Ed Polasek/Bill Dryden
Discussion: Polasek stated that in our overall budget, there is a line item for utility relocation.
Based on the utility owners estimates it's currently within our current overall budget.
Atmos has proposed an agreement that the City would pay for the relocation of their line for
$1,171,700.00.
Polasek also stated that staff had been trying to negotiate with Atmos for about two years with
no response. When staff told Atmos that we were going out for construction bid, all of a sudden
we got a response. Staff was informed by Atmos that they were not going to be able to locate
in the their current easement. We will have to relocate the easement and cross your road at a
ninety degrees because that is the TxDOT policy. Polasek did mention that TxDOT is not
involved with this project. There were several months worth of meeting discussing open trench
cut vs boring. Atmos was instinct that they had to bore because their engineering told that was
the way it needed to be done. Approximately six months later, Atmos came back and stated that
it would be best to stay in the existing easements.
We are currently have an agreement and have worked out the details, but we still have some
concerns about budget and we are still discussing it.
L. Discussion and possible recommendation concerning the acquisition of real property for
improvements to Snead Drive. Ed Polasek/Terri Calhoun/Bridget Chapman
Moved into Executive Session
III. STRATEGIC PLANNING/ISSUES:
EXECUTIVE SESSION CALLED TO ORDER 2:54 PM
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
M. Section 551.071 Consultation with Attorney & Section 551.072 Real Property.
- Discussion concerning legal process for acquiring property rights necessary for
relocation of Atmos gas line in connection with Southeast Arterial One Road
Project. – Terri Calhoun/Ed Polasek/Bridget Chapman
- Discussion concerning the acquisition of real property for improvements to
Snead Drive.– Terri Calhoun/Ed Polasek/Bridget Chapman
REGULAR SESSION CALLED BACK TO ORDER 3:47 PM
N. Action from Executive Session -
Action Item K & M - Atmos: Staff recommends to the Board to approve a motion to authorize
the GTEC General Manger to engage Harrea & Boyle, specifically Jim Boyle - attorney, to
represent GTEC on the matter Atmos Gas utility line relocation along Sou theast Arterial 1 &
Southwestern Blvd. and return to the board with results of those negotiations. So Moved by
Hellmann and seconded by Gonzalez.
Approved: 6-0 (one vacant spot)
Action Item L & M - Snead Drive: Motion by Gonzalez, seconded by Anderson for the
acting City Attorney to contact the lender and see what all of the options are as discussed in
Executive Session.
Approved: 6-0 (one vacant spot)
ADJOURN
Motion by Hellmann to adjourn meeting
Approved: 6-0 (one vacant spot)
Adjournment
The meeting was adjourned at 03:50 PM.
Approved : Attest:
_______________________ ________________________
Ray Armour - President Tommy Gonzalez - Secretary