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Home My WebLink AboutMinutes_GUS_06.19.2007 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, June 19, 2007 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June 19, 2007. Board Members Present: Robert Kostka - Chair, Richard Lenning - Secretary, Patty Eason, Bill Sattler, Stanley Bland, Mike Cunningham, Riki Young Board Members Absent: Staff Present: Jim Briggs, Jana Kern, Tom Benz, Mark Miller, Mike Mayben, Marsha Iwers, Joe Lara, Glenn Dishong , Jimmy Sikes OTHERS PRESENT: Steve Moffitt - McCord Engineering Minutes Regular Meeting Mr. Robert Kostka called the regular meeting to order on Tuesday, June 19, 2007 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the regular Board meeting held on May 3, 2007. -- Jana Kern Discussion: None Action: Motion by Lenning, seconded by Sattler to accept the minutes as written. Approved 7-0 II. Board nominations and election of Vice-Chair of the GUS Board. -- Robert Kostka Discussion: With the Vice Chair accepting the appoint of Chair we will need to have nominations for a new Vice Chair. Action: Motion by Sattler seconded by Lenning to nominate Mike Cunningham as Vice Chair. Cunningham accepts the nomination. Approved: 6-0 ( Cunningham did not vote) III. Review of the Project Progress Report and timelines (including but not limited to items listed). -- Michael Hallmark/Tom Benz Discussion: Benz presented the monthly report: Austin Ave. Water Rehab: All crossings are completed. 8" water line is run from 2nd to 3rd Streets. Austin Ave. WW Rehab: They are setting manholes and cleaning lines to prepare for CIPP & pipe bursting. Downtown Water Quality Ponds: Installing the clay liner at the VFW Pond. Excavating on the Main Street pond. Rabbit Hill Pump Station: All of the pump cans are set. Contractor is working on the yard piping. 2006 Overlay Project: Paving was completed on Morrow Street on June 13, 2007. The added work on Parker and Mesquite is now underway. Main Street Rehab: The water and wastewater mains are complete from 9th to University. Intersection utilities are ongoing. The curb and sidewalk work is about 75% complete from 9th to 10th street. Curbs are about 20% complete from 10th to 11th Street. IV. Consideration and possible recommendation to award a bid for Brush Grinding Services over the amount of $50,000.00. -- Rachel Osgood Discussion: Item is being withdrawn because the bid, which was rec eived on June 19, 2007, was below the $50,000.00. This item will be forwarded on to the next Council meeting. Action: None V. Consideration of an award of the annual bid for flexible base material, sand and rock to Georgetown Transportation in the estimated total amount of $96,500.00. -- Marsha Iwers Discussion: Iwers presented this item. This is an annual bid, to supply the City, with flex base, sand, and rock for construction and maintenance for Streets, Electric, and Water departments. Action: Motion by Lenning, seconded by Cunningham to award the annual bid for flexible base material, sand, and rock to Georgetown Transportation of Jarrell, TX, in the estimated total amount of $96,500.00. Approved 7-0 VI. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Kasberg, Patrick & Associates, LP (KPA) for professional services related to the engineering for the 2007/08 and 2008/09 Street Rehabilitation projects in the amount of $300,500.00 -- Tom Benz/Mark Miller Discussion: Benz presented this item. Benz first stated that there is a correction in the fiscal year. It should be 2006/07 and 2007/08 not 2007/08 and 2008/09. The proposed 2007 Street Rehab project consists of streets requiring a considerable amount of point repairs and a more extensive rehabilitative type maintenance. The proposed 2008 Street Rehab project consists mostly preventative maintenance. By doing the engineering for both years' projects simultaneously will save time and create an attractive project for perspective bidders. Action: Motion by Cunningham, seconded by Lenning to approve the contract amendment between the City of Georgetown and Kasberg, Patrick & Associates, LP (KPA) for professional services related to the engineering for the 2006/07 and 2007/08 Street Rehabilitation projects in the amount of $300,500.00. Approved 7-0 VII. Consideration and possible recommendation for the award of the annual bid for electrical conduit. -- Mike Mayben Discussion: Mayben presented this item. Bids were received for the purchase of electric conduit for a one year period, beginning July 1, 2007. Staff recommendation is to award the bid to the low bidder. The conduit will be stocked in the electric warehouse inventory for use on new projects, but will only be used when needed. Lenning asked if this a firm, fixed price or could there be a price increase due to inflation? Mayben stated responded by saying that this is a firm, fixed - Stuart Irby will hold their prices for one year. Techline will hold their prices until September 30, 2007. If the prices for Techline go up at that time, and they choose not to hold their price, then we will go to the second low bidder. Action: Motion by Bland, seconded by Lenning, to award the annual bid for electrical conduit. Approved 7-0 VIII. Consideration and possible recommendation to award a contract the installation of fiber optics outside plant cable infrastructure by unit price. -- Mike Mayben Discussion: Mayben presented this item. Bids were received for the unit price installation of fiber optics on June 14, 2007. Staff is recommending that we award this bid to the low bidder, which is CoCom Cabling, Inc. of Round Rock, Texas. Work will be done on an as needed basis throughout the year. This bid also allows the City to do any maintenance, or emergency work as required on our fiber system. This bid does not cover and trenching or digging. Action: Motion by Lenning, seconded by Bland, to award the fiber optic bid to CoCom Cabling, Inc of Round Rock, Texas. Approved 7-0 IX. GUS Board recommendation regarding A RESOLUTION OF THE CITY OF GEORGETOWN, TEXAS AUTHORIZING THE DENIAL OF ATMOS ENERGY CORPORATION ’S MID-TEX DIVISION’S (“ATMOS MID-TEX”) GAS RELIABILITY INFRASTRUCTURE PROGRAM ADJUSTMENTS FOR CALENDAR YEAR 2006; AUTHORIZING PARTICIPATION IN A COALITION OF CITIES KNOWN AS ATMOS TEXAS MUNICIPALITIES (“ATM”); AUTHORIZING THE HIRING OF LAWYERS AND RATE EXPERTS; AUTHORIZING THE CITY’S PARTICIPATION TO THE FULL EXTENT PERMITTED BY LAW AT THE RAILROAD COMMISSION OF TEXAS IN GUD DOCKET NOS. 9734 AND 9726; REQUIRING THE REIMBURSEMENT OF MUNICIPAL RATE CASE EXPENSES; FINDING THAT THE MEETING COMPLIED WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. -- Jim Briggs Discussion: Briggs reviewed and explained the resolution authorizing the denial of Atmos Energy Corporation’s Mid-Tex division’s gas reliability infrastructure program. Action: Motion by Sattler, seconded by Lenning, to deny Atmos Mid-Tex Division's request for a GRIP adjustment at this time. Approved 7-0 Motion by Lenning, seconded by Sattler, that items "J & K" are competitive matters. Approved 7-0 EXECUTIVE SESSION: CALL TO ORDER Mr. Kostka call the Executive session to order on Tuesday, June 19, 2007, at 2:58 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to a ction in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. X. Consideration and recommendation for extension of the contract between McCord Engineering, and Georgetown Utility Systems,to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping.ord. -- Mike Mayben XI. Consideration and possible recommendation regarding the LCRA energy cost indicative prices as proposed by LCRA for 2008 energy year. -- Jim Briggs Return to Regular Session: Mr. Kostka call the Regular session back to order on Tuesday, June 19, 2007, at 4: 42 p.m. Action from Executive Session if needed: Item "J": Action: Motion by Bland, seconded by Lenning, to extended the contract between McCord Engineering, and Georgetown Utility Systems,to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping.ord Approved 7-0 Item "K": No action required Motion by Sattler, seconded by Lenning, to adjourn the meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:45 PM. Approved : Attest: _______________________ ________________________ Robert Kostka - Chair Richard Lenning - Secretary