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Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Tuesday, June 23, 2009
The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on
Tuesday , June 23, 2009.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Patty Eason, Stephen Quinn, Temple Page
Board Members Absent:
John Nett, Fred Beach
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Kathy Ragsdale, Micki Rundell, Laurie Brewer, Rachel
Osgood, Ken Arnold, Glenn Dishong, Bob Warde, Paul Elkins, Jimmy Sikes, Chris Foster, Tom Benz
OTHERS PRESENT:
Rex Stuart - Citizen, Verna Browning & Rick Fraumann - TDS
Minutes
Regular Meeting
REVISED
Mr. Bill Sattler called the Special GUS Board meeting to order on Tuesday, June 23, 2009 at 2:03 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. A presentation on Flat Rate Sewer charges in response to customer concerns expressed in the
April 21, 2009 GUS Board meeting. Kathy Ragsdale, Micki Rundell
Discussion: A presentation explaining the Flat Rate Sewer charge was given to the Board by Rundell,
Ragsdale & Briggs.
Mr. Rex Stuart addressed the board. There were several concerns that Mr. Stuart brought up that the
Staff was not prepared for. At the request of the Board Chair, Mr. Stuart along with staff would meet
off line to discuss these concerns.
Page stated that he does not like to have items passed out at the meeting. This does not give him the
opportunity to review items before meeting. He requested that all backup material be in the packet so
this board would be better informed and able to take the correct action on any given item.
Rundell stated that this is just an information item and no action will be needed, but in the future
would make sure that all information would be ready for the board packets.
Action: None
II. Consideration and possible action to approve the minutes from the Special GUS Board meeting
held on May 22, 2009. -- Jana Kern
Discussion: None
Action: Motion by Page, seconded by Lenning to approve minutes as presented.
Approved 4-1-2 (Eason abstain, she was not at the May meeting, Fred Beach & John Nett absent)
III. Discussion and possible recommendation to apply for a Block Gr ant from the Department of
Energy for Material Conservation and Recycling to fund a feasibility study for curbside residential
single-stream recycling program. - Rachel Osgood
Discussion: Osgood stated that the City is eligible to receive formulary gran t assistance under the
2009 Recovery Act-Energy Efficiency & Conservation Block Grant (EECBG) in the amount of
$150,000.00 to fund a feasibility study for a residential single-stream recycling program. In short
single stream recycling means that the residents would not have to sort their recyclables. This would
also allow residents to use a wheeled type cart instead of the tubs that are currently being used.
Action: Motion by Lenning, seconded by Quinn to recommend approval of this item to go to Council
for a Block Grant from the Department of Energy for Material Conservation and Recycling to fund a
feasibility study for curbside residential single-stream recycling program.
Approved 5-0-2 (Beach & Nett absent)
IV. Discussion and possible recommendation to apply for a Block Grant from the Department of
Energy for Material Conservation and Recycling funding to subsidize citizen recycling costs at the
Collection Station and fund municipal recycling facility collection costs. -- Rachel Osgood
Discussion: Osgood stated that under the requirements as defined by the US Department of Energy,
the City is eligible to receive grant assistance under the 2009 Recovery Act-Energy Efficiency &
Conservation Block Grant (EECBG) in the amount of $75,000.00 to help offset t he Cities expenditures
that are incurred at the Citizens Collection Station recycling drop off and to fund recycling collection
services at City facilities.
Action: Motion by Quinn, seconded by Lenning to recommend approval to apply for a Block Grant
from the Department of Energy for Material Conservation and Recycling funding to subsidize citizen
recycling costs at the Collection Station and fund municipal recycling facility collection costs.
Approved 5-0-2 (Beach & Nett absent)
V. Consideration and possible recommendation to approve Task Order HCI-09-003 with Haynie
Consulting, Inc., of Round Rock, Texas for professional services related to Decommission of the River
Down and River Ridge Lift Station in an amount not to exceed $58,915.00. -- Michael Hallmark, Tom
Benz
Discussion: Benz explained the item. Once the South San Gabriel Interceptor was complete the River
Down and River Ridge Lift Station was to be decommissioned. Haynie Consulting, Inc., will be
responsible for the preparation of construction plans, specifications and bid documents for this
project. Haynie will also design two gravity wastewater collection mains to connect to the South San
Gabriel Wastewater Interceptor.
Action: Motion by Lenning, seconded by Quinn to approve Task Order HCI -09-003 for professional
services related to Decommission of the River Down and River Ridge Lift Station in an amount not to
exceed $58,915.00
Approved 5-0-2 (Beach & Nett absent)
VI. Consideration and possible recommendation to award a contract to Joe Bland Construction, LP of
Austin, Texas, for the Part A-Civil construction of the underground 25 kilovolt (kV) feeder from Chief
Brady Substation under Interstate Highway 35 in the amount of $636,788.00. -- Steve Glenn, Tom
Benz
Discussion: Benz explain that there are two part of this project. This is the first project of two projects
to provide a secondary feed to City Group and to provide for future development in the southern
portion of Georgetown Utility Services area. The project was bid in two different parts - one for civil
construction portion and the other for the electrical portion (which will be discussed in item "G").
Future Telecom was the low bidder for the civil part but during the recommendation process it was
discovered that the bore contractor that Future Telecom submitted with their bid documents did not
meet the requirements for the project. Future Telecom was notified of this deficiency and a meeting
was held with all parties. Future Telecom was informed that they could resubmit a qualified bore
contractor. Future Telecom elected to forego their bid. Thus Joe Bland Construction, LP became low
bidder.
Action: Motion by Page, seconded by Lenning to award a contract to Joe Bland Construction, LP, for
the Civil construction of the underground 25 kilovolt (kV) feeder from Chief Brady Substation under
Interstate Highway 35 in the amount of $636,788.00.
Approved 5-0-2 (Beach & Nett absent)
VII. Consideration and possible recommendation to award a contract to MasTec North America Inc.,
of Austin, Texas, for the Electrical construction of the underground 25 kilovolt (kV) feeder from Chief
Brady Substation under Interstate Highway 35 in the amount of $ 30,705.00 for Part B (Electrical). --
Steve Glenn, Tom Benz
Discussion: Benz explain that this is part B of the previous item. The electrical portion of this project
consists of pulling 1000 circular mill (kCM) 25 kV cable into conduits, terminating them, and
grounding at the manholes.
Quinn asked and Benz answered this is just labor. City will supply materials.
Action: Motion by Quinn seconded by Lenning to award a contract to MasTec North America Inc.,
for the Electrical construction of the underground 25 kilovolt (kV) feeder from Chief Brady
Substation under Interstate Highway 35 in the amount of $ 30,705.00 for Part B (Electrical).
Approved 5-0-2 (Beach & Nett absent)
VIII. Memorandum of Understanding, (MOU), between The City of Lampasas and The City of
Georgetown Utility Systems for Wholesale Energy Cost Savings. -- Ken Arnold
Discussion: Arnold/Briggs explained this item. The City of Lampasas desires to obtain a part of its
wholesale electrical load on the open market. The new contract between the City of Lampasas and
LCRA permits the City to begin purchasing on the open market beginning June 25, 2009. Since the
City of Georgetown is in partnership with several other public entities, and is currently purchasing a
portion of their electrical load on the open market; the City of Lampasas would like to participate
with the City of Georgetown in the open market purchases.
This MOU is an agreement that starts a mutually beneficial relation between both Cities that are
interested in extending into 2010 and possibly further.
Action: Motion by Quinn, seconded by Lenning, to sign the MOU between the City of Lampasas and
the City of Georgetown.
Approved 5-0-2 (Beach & Nett absent)
IX. Discussion and possible action regarding the Project Progress Report and timelines -- Michael
Hallmark/Tom Benz.
Park WTP Clearwell: Tank is in service. Working on SCADA and electric.
4th Pump at Leander Pump Station : The factory pump test failed - pump case was found to be
defective.
Escalera Elevated Water Storage Tank : Painting, mechanical, & approach slab is complete. Water
line should be starting soon.
Rock Street WW Extension: Low bid was Joe Bland Construction. Pre-con scheduled for June 16,
2009
SG3-A: Force Main and 15" WW is complete.
SG-P1: Still waiting on one easement acquisition. Has been sent to City Attorney to begin
condemnation.
16” Irrigation Water Line & Irrigation Pump Station Improvements: Working on final site clean up
and vegetation.
San Gabriel WWTP Wet Weather & Irrigation Water Improvements : Electrical work is on going.
2006 Annexation: Staff has completed the ROW.
Action: None
Motion by Lenning, seconded by Quinn to adjourn meeting.
Approved 5-0-2 (Beach & Nett absent)
Adjournment
The meeting was adjourned at 03:20 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary