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Home My WebLink AboutMinutes_LAB_01.10.2011Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas January 10., 2011 MEMBERS IN ATTENDENCE: Betty Ann Sensabaugh, Glenn Mautner, Marisue Miller, Shana Nichols, and Kathryn Morehouse. ABSENT: Anjeanette Benefield and David Ciambrone STAFF IN ATTENDENCE. Eric Lashley - Library Director OTHERS IN ATTENDENCE: Linda Nix — CTLS Lay Representative MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the December 2010 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR'S REPORT: The big news for the month of December was the return of the Frog sculpture, "I've Been Kissed" to San Gabriel Park on Christmas Day. City staff members were very pleases to find the piece returned. The stolen frog generated a lot of press which we hope led to pressuring the guilty party returning the sculpture. Eric announced David Ciambrone sends his regards. His absence is due to him vacationing in England. Director Lashley announced circulation was slightly down for the month of December. This may be due to the number of days the library was closed this year as compared to last year. However, visitations were slightly up over last year. Eric reported Earlene Scott was recognized as the Library Employee of the Year for 2010. Director Lashley noted there were 33 entries on the ' Edible Construction" gingerbread contest. Photographer Wes Odell donated a photo titled "Have You Been Here?" to the library for our permanent collection. Eric reported the OverDrive downloadable books program was launched December 17. So far, response has been positive. We have received a few calls for assistance, but for the most part we've had positive responses. We have had a number of new patrons register for new cards specifically to gain access to the downloadable materials after reading Judy Fabry's column in the Williamson County Sun. Eric reminded the Board the Hill Country Octet would be performing January 16 and H.W Brands will be speaking as part of the Friends Hill Country Author series on January 13 at 2 PM. Eric announced Linda Nix and he would be attending a CTLS meeting in Belton on January 28, tax help would begin the last Saturday in January, the Library should be receiving 12 new laptop computers for our classroom and the Library will be receiving a new public photocopier. Eric read the patron comments. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING. 1. Overdrive downloadable audiobooks — Eric Lashley. Eric announced the Central Texas Digital Library Consortium will be adding 5 new members — Temple, Cedar Park, Buda, Copperas Cove, and Harker Heights Eric noted he would try and have statistics available at the February Board meeting. 2. Bookmobile — Eric Lashley* Eric reported he would be presenting the bookmobile program to the City Council on January 25 to get approval to move forward Eric listed potential locations, a potential schedule of services, and described how he envisions the program working. He readily admitted there were a number of logistics that would need to be worked out if the project gets approval to move forward. 3. Changes to website is Eric Lashley* Eric demonstrated a few of the changes the staff has made to the website Eric asked the Board if they preferred having the OverDrive records in the catalog and demonstrated how these items appear in the catalog. After much discussion, the Board could not come to a clear consensus as to whether it made sense to have the records in the catalog or to just have them on the OverDrive website. Most agreed the Library needed to do a better job educating the public in regards to the OverDrive service. 4. Schedule of future meetings — Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Anjeanette Benefield, Secretary Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY December 2010 HIGHLIGHTS • At the annual recognition luncheon for City staff, Earlene Scott, who does materials processing, was named library employee of the year and Eric Lashley was honored as manager of the year. • The 1 oth annual "gingerbread" contest —now called the Edible Construction Extravaganza —drew 33 entries in six categories. The contest is extremely popular with both the participants and library visitors, who vote to choose the winners. • Wes Odell exhibited his photographs in the second floor galleries during December. He donated one of his images, "Have You Been Here?" to the library for its permanent collection. Staff members voted to choose the photograph to be donated. • The Texas Rose Strings provided music of the season on Sunday, December 19. Six young women, playing violins, viola, harp and cello comprise the group. • The new digital library, which allows patrons to download audiobooks, eBooks, videos and music to personal computers and smart phones, went live on December 17. The feedback that staff members have received is mostly positive. The tutorials that are available on the home page of the digital catalog provide clear instructions about getting started and using the collection. Items in the digital catalog also appear in our library's catalog, STAFF ACTIVITIES • No committees met during December because so many staff members were taking vacation or were absent due to illness. We depended heavily on temps -on -call to keep staffing up to necessary levels during the month. Comment: KLUTZ Book of ridiculous inventions *Really good book Comment (oral): My boys love to come to this library because there are boy things for them to do. The library we go to in Austin doesn't have any boy things. C GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2010 Oct Nov Doc Annual Total Patron Visits Current Year 31410 27524 28878 $781 2009-2010 24312 26060 343465 2008-2009 29997 22046 25586 339790 2007-2008 18694 304799 Circulation 2010 Current Year 40966 40697 36963 117625 2009-2010 38681 39091 3862 524610 2008-2009 38909 33986 33923 496603 2007-2008 31074 31938 30642 431294 FY 2010-201 1 Statistics Chi€dren's Programs Annual Total Attendance 1675 455 805 2935 Programs 7 2 2 11 Story Time 19 18 16 53 Other (Tour, Movies, 2 4 4 10 After School Program 0_ 1 0 3 Other Services ILL Ordered ILL filled 61 49 57 43 34 32 152 124 Lg Print Circuit 200 200 200 600 Internet usage (persons) 8259 7736 7257 23252 Volunteer Hours Adult 672.25 702.00 52615 1901.00 Teen 38.50 16,50_ - 20K00 75,00 Community Service 246,25 - 100.75 124,00 471,00 Total 957,00 81915 670,75 2447,00 Registrations City Residents -new 136 110 66 312 GISD Kids' Cards 8 16 3 27 Rion -residents -new 19 29 15 63 Total 163 155 84 402 1 Gash Receipts Fines/Misc. Revenue 2894.32 2926.17 2695.86 8516,35 Non-resident fees 2105.00 1650,00 1445.00 5200.00 Donations 4572,23 1370.32 1151,97 7094.52 Gifts/Memorials 50.00 200.00 160.00 410.00 Meeting Room Use persons aftdg meetings 3815 2724 1710 8249 Library Collection Changes Copies Added 1088 1208 1278 3574 Copies Discarded 1108 589 1321 3018 Donations Added 224 127 21 582 Notes: GEORGETOWN PUBLIC LIBRARY DONATIONS a_ December 2010 Women and Words -- Sun City Book Club $60 in memory of Ruth Spurlock Suzanne Onjanow Copy of Danielle Steel's Family Ties in memory of Mary Ann Romani k Gary Booth $100 in honor of Dorothy Lawrence Gonzalo Garza Copy of his book, Living With Alzheimer's Sidney Frost Copy of his book, Where Love Once Lived I Name, Address,tiµ Date Expiration i Terms j Notes Restriction on Phone numbers & E-mail Appt. Date Position David F. Ciambrone 109 Oak Meadow Dr Georgetown, TX 78628 / 2/12 1 st - Fell Resident in (512) 864-9373 2/1100 2/12City 2nd _ Full TJ Limits or m ste rrter5 rnsn. srs Anjeanette Courtin, Secretary Elected Sec'y 2 30000 Edgewood Dr Georgetown, 2/09 - 2/11 i st Full 2009 Resident in TX 78628 - Elected ec'y City Limits or 512-240-4491 2010 ETJ .courtin ahoo. m Tenn R. Mautner 3 335 Fieldstone Dr Georgetown, TX 78633 /0 2/10 '1 t - Full Resident in (512) 240-5033 2/10 2/12 nd - Full City ETJ Limits or g-mgutner@suddenrink.net Marisue Miller q 301 Stardust Ln Georgetown, TX 78633-5048 /08 2/10 /10 2/12 1st - Full Resident in (512) 9 1-2846 nd - Full City Limits or rnillerci5i perleoc.dom ETJ Kathryn Morehouse 5 108 Dandelion Cyr. Georgetown, 2/09 2/11 1s' Full Resident in TX 78633 - City Limits or 512-863-7603 T kt4665 mail>om Shana Forte Nichols, Vice Chair Elected vice 125 Council Road Georgetown, TX 78633-9422 /08 2110 1st - Full chair 2009 Resident in (512) 863-5979 (primary) 2110 2/12 2nd Elected vice City Limits or (512) 77 -7535 (secondary) - Full chair 2010 ETJ shananicholsalumni.uteas.net Betty Ann Sensabaugh, Chair Appointed chair 7 30716 Berry Creek Cr Georgetown, TX 78628 2/(}9 2/11 1st 1 - Full 2/09, Resident in Nome: 512-869-6908 reappointed City Limits or t`er53 ahoo.com 2110 ETJ Meeting date: 2" d Mondayy at 6:30 p.m. at the Library Staff Liaisons: Eric Lashley, Library Director, 0- 1 Judy Fabry, Administrative Assistant, 9 0-3552, jg4 .fabr eor etown:oro CTLS Lay Representative: Linda Nix, 713 Shady Hollow [fir, Georgetown 78628, 869-1289, C rs'Ini m n. or Last raster update: 1/1 0 Attachment number 1 Page 4 V11/2010 FORECAST FY 2009 1% GF collections were $6,943,035 1st Quarter of FY2010 collections were about $1,860,000 This is almost even with FY2009 Linear Future Trend FY2010 $6,800,000 FY2011 $6.670,000 FY2012 $6,450,000 Econometric Future Trend FY2010 $7,250,000 FY2011 $7,890,000 FY2012 $8,500,000 SUMMARY Sales Tax is dominated by Retail WR is averaging about 25% of Total Retail Building Material and General Merchandise are largest components of Retail Food Services, Other Retail, Information, and Motor Vehicle and Parts are our top 4 least variable producers Expect future population growth in area to be driver of Sales Tax revenue gains Item # C E1 E E