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Home My WebLink AboutMinutes_LAB_06.13.2011Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas June 13, 2011 MEMBERS IN ATTENDANCE. Betty Ann Sensabaugh, Marisue Miller, Shelley Karp, Shana Nichols, Lydia Harkey, and Glenn Mautner. ABSENT: David Ciambrone STAFF IN ATTENDANCE. Eric Lashley - Library Director and Bridget Chapman Asst. City Attorney OTHERS IN ATTENDANCE: Linda Nix, CTLS Lay Representative; Inez Vance, Member of Georgetown Citizen Academy AGENDA 1. Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the May 2011 Library Advisory Board Meeting and Shana Nichols seconded the motion. The motion passed unanimously. 2. DIRECTOR'S REPORT: Director Lashley reported circulation and visitations were both up over the previous year for the month of May Eric reported the library had circulated 826 e-books and 518 downloadable audio books in the last 5 months through the new OverDrive digital media services. Eric reported computer usage is expected to rise with the end of school and the library staff has reduced computer usage from 2 hours per day to 1 hour per day to deal with the crowds. Director Lashley also reported new patron registrations should also jump due to summer usage. Eric reported the Johannes Brahms events on May 15 and on June 4 were very successful. Director Lashley reported the Summer Reading kick-off was held on Saturday, June 4 and was well attended. Eric announced the staff met with staff of Texas Department of Assistive and Rehabilitative Services to discuss the possibility of installing software on a library computer that can assist the blind with navigating the Internet. The library has a few patrons that may benefit from having access to the Internet through the purchase of the special software. Eric also announced the library will be closed August 1 — August 5 to conduct an inventory and re -arrange the nonfiction shelving on the second floor. Director Lashley read the patron comments for the month of May. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Revision of bylaws — Bridget Chapman, Asst. City Attorney: Bridget Chapman explained that the City Secretary and City Attorney's offices were standardizing the bylaws for all of the City's Boards and Commissions to make it easier in the future to make changes in the City ordinance. Bridget went over each section of the Library Advisory Board's bylaws and answered questions from the board. Glenn Mautner made the motion to accept the new bylaws and Lydia Harkey seconded the motion. The motion passed unanimously. 2. Possible Art Center at old Police Station — Eric Lashley: Eric reported the Arts and Culture Board is recommending converting the old Police Station into an arts center when the police move to the new public safety facility being constructed on D.B. Wood Road. Eric said he made a report to the Main Street Advisory Board on June 10 and will be meeting with the Convention and Visitors Bureau board and Economic Development Advisory Board to discuss the possible arts center and its impact on tourism and the cultural offerings for residents of Georgetown. 3. Library Budget — Eric Lashley: Director Lashley reported the budget process has been delayed with the election of two new council members. Eric said he hopes to have more news on the library's budget by the July board meeting. 4. Bookmobile — Eric Lashley: Eric reported the Friends had raised over $80,000 for the purchase of a bookmobile. The Friends did not receive the two large grants they applied for, but did receive a $2,000 grant from the Chisholm Trail Community Foundation. Eric announced the Friends would be applying for a Brown Foundation grant which may help them reach their goal of $150,000. 5. Schedule of future meetings — Eric Lashley: Board members did not have the need to make any changes at this time to future meeting dates. Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY May 2011 HIGHLIGHTS • Meet Johannes Brahms, May's live music event, was special in several ways. It had been planned to promote the June Festival of the Arts, which this year celebrates Johannes Brahms. Ms. Rosa engaged three classical musicians to perform works byf Brahms. Then it seemed logical to invite Ellsworth Peterson, the artistic director of the Festival, to introduce the music and talk about it. Finally, due to the death of Drusilla Huffmaster Anderson, the piano she had agreed to donate to the Georgetown Symphony Society was delivered to the library a few days before the music event, so the recital became a memorial to Ms. Anderson. Approximately 10 people attended the event on May 15. • The Sth Grade Advanced Art Glasses exhibited their work in the second fluor galleries this month • Georgetown Readsl events in May included a cooking demonstration on May 5 by chef Jeremy Landry of El Arbol restaurant in Austin. With the assistance of Mauricio Garcia (Rosa's husband), he prepared jambalaya. Can Tuesday; May 10, Susan Mallery, the author of Already Horne, spoke to an enthusiastic audience at the library. Throughout the month the collection of food for the Caring Place continued and library visitors were challenged to identify old and unusual cooking equipment that was on display in the lobby display cases. STAFF ACTIVITIES • Eric Lashley and Sheri Milklaski joined staff from the Georgetown Recreation Center to attend a presentation about computer equipment for the blind. • On May 27 Eric Lashley and .Judy Apel, chair of the bookmobile fundraising campaign, appeared on the Sun City TV channel to increase awareness of the bookmobile project. Patron Comments for May 2011 Comment: Compliments to the janitorial staff'— my 9 year old scan remarked that the library has the cleanest public restrooms he's ever seen. Thanks for a great community facility. Comment; We need more soccer books. Comment: We need an adult size picnic table on the patio. Comment: The newest season of Vampire Diaries (Season 2) Comment. Nooki Urasawa's Pluto really should be sorted as an adult graphic novel. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2010 2011 Oct Nov Dec Jan Feb Mar Apr May Annual Total Patron Visits Currant Year 31410 27524 28878 27363 29232 31269 33018 28835 237629 2009-2010 24312 26060 30456 30302 29297 28658 25359 343465 2008-2009 29997 22046 25586 27240 27116 28989 29899 25883 339790 2007-2008 18694 24295 26951 25342 24229 25231 304799 Circulation 2010 2011 Current Year 40965 40697 36963 42919 40488 44139 40729 44652 330662 2009-2010 38681 39091 38262 42493 40364 43808 40171 40471 524610 2008-2009 38909 33986 33923 37724 37916 4879 39281 38891 496603 007-2008 31074 31938 30642 3679 34536 35492 33663 33835 431294 FY 2010-2011 Statistics Children's Programs Annual Total Attendance 1675 455 805 615 610 1409 1316 760 7645 Programs 7 2 2 0 5 8 1 0 25 Story Time 19 18 16 24 - 17 17 23 23 157 Other (Tour, Movies, 2 4 4 2 0 7 4 5 28 After School Progran 0 1 0 0 0 0 0 0 1 Other Services ILL Ordered 61 57 34 50 43 67 39 56 407 ILL filled Lg Print Circuit 49 200 43 200 32 200 37 200 31 200 47 200 35 200 40 200 314 1600 Internet usage (persons) 8259 7736 7257 7918 6346 7701 7369 7541 60127 Overdrive usage (E-books) 0 0 0 162 128 143 190 203 826 Overdrive usage (audiobooi 0 0 0 97 62 125 99 135 518 Volunteer Hours Adult 672.25 702.00 52615 622,50 709.75 815.25 501,50 709.50 5259.50 Teen 38,50 16.50 20.00 13.00 8.00 24;00 3.00 0.00 123.00 Community Service 246.25 100.75 124.00 256:00 178,00 162.50 154.00 123.50 1345.00 Total 957.00 819.25 670.75 891 Z0 895.75 1001.75 658:50 83100 6727.50 Registrations City Residents -new 136 110 66 116 128 - 145 140 143 984 GISD Kids' Cards 8 16 3 16 13 6 8 11 81 Pion -residents -new 19 29 15 34 23 29 24 45 218 Total 163 155 84 166 164 180 172 199 1283 Gash Receipts Fines/Misc. Revenue 2894.32 2926.17 2695.86 3053.84 2879.23 3311.25 3034,41 2651.67 23446,75 Non-resident fees 2105.00 1650,00 1445.00 2795.00 2035.00 2201.21 2133.79 24%00 16815.00 Donations 457213 1370.32 1151,97 1365.58-1680.62 109116 1171.78 987.76 13393.42 Gifts/Memorials 50.00 200.00 160.00 3672.25 995.00 3536.50 1700.00 36&22 10679:97 Meeting Room Use persons attdg meetings 315 2724 1710 2604 2845 3045 2461 2450 21654 Library Collection Changes Copies Added 1088 1208 1278 1097 1068 1242 1228 901 9110 Copies Discarded 1108 589 121 2762 935 1551 754 1220 10240 Donations Added 224 127 231 298 300 406 420 171 2177 Notes: * complete statistics not available GEORGETOWN PUBLIC LIBRARY • DONATIONS -- May 2011 Judy & Don Parks $25 in memory of Gizmo,fcat friend of Dr. Mark D. Moorex Durwood Heinrich Copy of his book, Attack Out of the Sun Williamson County Art Guild $300 for children's programs D. Alan Johnson Copy of his book, Get a Job from the Inside Out •