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Home My WebLink AboutMinutes_LAB_07.11.2011Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas July 11, 2011 MEMBERS IN ATTENDANCE. Betty Ann Sensabaugh, Marisue Miller, David Ciambrone, Shana Forte Nichols, Lydia Harkey and Glenn Mautner. ABSENT: Shelley Karp STAFF IN ATTENDANCE. Eric Lashley - Library Director OTHERS IN ATTENDANCE: Linda Nix — CTLS Lay Representative AGENDA• Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the June 2011 Library Advisory Board Meeting and Glenn Mautner seconded the motion. The motion passed unanimously. 2 DIRECTOR'S REPORT: Director Lashley reported circulation and visitations were down for the month of June over the previous year. However, the Internet usage was very high with 10,558 users. The OverDrive e-books continue to see a steady increase in usage, but the downloadable audio books have been less predictable Eric announced a few new libraries have joined the consortium and he expects more Iibranes to join in October when many libraries fiscal years begin. Director Lashley reported Sheri Miklaski attended the American Library Association's annual conference in New Orleans and brought back a number of ideas for programs and services One program in particular, the Living Library, was very appealing The Living Library program allows patrons to "check-out" individuals and learn about a particular person's background or beliefs. We are looking to implement this program in the fall. Eric announced the Texas Society of Sculptors will have a reception for their annual show on July 17 from 1.00 PM to 3:00 PM and Alan "Bones" Davis will provide musical entertainment from 2 00 PM to 4 00 PM the same afternoon. Director Lashley also announced the entries in the annual Teen Art Show are on display on the 2nd floor of the library. Director Lashley read aloud and discussed the patron comments for June. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: 1. Place of Library in City's organization chart — Eric Lashley: Eric reported Randy Morrow, Director of Community Services, would be retiring in mid -August. At this time, the City is not planning on replacing Mr. Morrow. The future position of the Library in the organization chart is to be determined at a later date. 2. Library Budget — Eric Lashley: Eric reported the City Manager has not included any cuts in his budget to Council. The budget includes increases for the bookmobile program. The library did not receive funding for a request for Temp/On-call positions. These positions had been funded in the past by the Loan Star Libraries grant from the Texas State Library. 3. Bookmobile — Eric Lashley: Eric reported he will go to Council on July 12, 2011 to get approval to purchase the bookmobile from Texas Bus Sales. Eric noted he had just been informed the price of the vehicle had increased due to some additional safety equipment which was needed. The final price of the vehicle went from $123,929.00 to $128,738.91. 4. Finalized State Library budget/future of CTLS — Eric Lashley: Director Lashley read a letter from State Librarian Peggy Rudd dated June 22, 2011 detailing the large number of cuts to the State Libraries budget. The Loan Star Libraries program, which funded the library's Temp/On-call positions, was totally eliminated. The Interlibrary Loan program has been de -funded and local libraries will need to pick up the majority of costs to maintain interlibrary loans. TexShare databases will be reduced, yet the cost will increase to the libraries by at least 35 percent. Library Systems, such as the Central Texas Library System, will be phased out during the next fiscal year. The Technical Assistance Negotiated Grant program which gives direct computer and technical assistance to small libraries will also be eliminated during the next fiscal year. The State Library will lay off approximately 30 employees. The biggest impact to our library will be the loss of approximately $14,000 in Loan Star Libraries funding as well as the increase in cost of the TexShare databases. Director Lashley hopes to have the Friends of the Library pay for the Temp/On-Call positions next fiscal year. 5. Schedule of future meetings — Eric Lashley: There were no changes to the schedule for future meetings. Chair Betty Ann Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Marisue Miller , Secretary Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY June 2011 VJ • Summer Reading Programs, both children's and teens', had very successful kickoffs. The children's kickoff at 4:00 p.m. on Saturday, June 4, the first time Ms. Rosa has ever had a Saturday kickoff, but she was pleased with the change because many families attended. The teen kickoff on Wednesday, June 8, was also very well attended. The big attractions were "hamster balls" in the 2Id floor meeting rooms and a gaming bus parked in front of the library. • The Group of 5 exhibited their work in the second floor galleries this month. Media included watercolors, acrylics, and mixed media. The artists are from Georgetown and Austin. • On June 22, Eric Lashley and Stan Hohman, supervisor of the vehicle services center, met with the bookmobile vendor to finalize customization specifications. STAFF ACTIVITIES • Sheri Miklaski attended the annual conference of the American Library Association in New Orleans, June 23-28. • On June 24 Eric Lashley and Judy Apel, chair of the bookmobile fundraising campaign, attended a Rotary meeting to talk about the bookmobile. Comment: Please consider changing the due date for DVDs to 1 week, that way more movies circulate for others. Comment: It is absolutely ridiculous that you have reduced the time of the computer use to I hour. There are many unemployed people using the computers to try to get a job!! Children need to be outside playing not wasting their time playing games on the library computers. Comment: See if any person, business, hospital or college would make a matching donation for bookmobile donations. Comment: Most days, most hours the place sounds like a hen party. Why? Are there any duties that will occupy their time? Comment: Could you raise the temperature in the building, it is much too cold. Waste of money. Comment: Please trim shrub by bicycle rack. Comment: Why have computers reset after I hour when you get 2 hours??? Very Aggravating! ! ! (especially when applying for jobs!) Comment: I like reading! 0 G£t3RG£TOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2010 2011 Oct Nov Dec Jan Feb Mar Apr May Jun Annual Total Patron Visits Current Year 31410 27524 28878 27363 29232 31269 33018 28835 29196 266724 2009-2010 24312 26060 30456 30302 29297 28658 25359 34587 343465 2008-2009 29997 22046 25586 27240 27116 28989 29899 25883 33098 339790 2007-2008 18694 24295 26951 25342 24229 25231 30570 304799 Circulation 2010 2011 Current Year 40966 40697 36963 42919 40488 44139 40729 44662 53999 384551 2009-2010 38681 39091 38262 42493 40364 43808 40171 40471 64888 524610 2008-2009 38909 33986 33923 37724 37916 43879 39281 38891 50823 496603 2007-2008 31074 31938 30642 35279 34536 35492 33663 33835 43815 431294 FY 20104611 Statistics Children`s Programs Annual Total Attendance 1675 455 805 615 610 1409 1316 760 2305 9950 Programs _ 7 2 2__ 0 5- 8 1 0 20 45- Story Time 19 18 fib 24 17 17 23 23 0 157 Other {Tour, Movies, 2 4 4 2 0 7 4 5 8 36 After School Program 0 1 0 0 0 0 0 0 0 1 Other Services ILL Ordered fit 57 34 50 43 67 39 56 38 445 ILL filled 49 43 32 37 31 47 35 40 65 379 Lg Print Circuit 200 200 200 200 200 200 200 200 200 1800 Internet usage (persons) 8259 7736 7257 7918 6346 7701 7369 7541 10558 70685 Overdrive usage (E-books) 0 0 0 162 128 143 190 203 222 1048 Overdrive usage (audioboo 0 0 0 97 62 125 99 135 112 630 Volunteer Hours Adult 672.25 702,00 526.75 622.50 709,75 815,25 501,50 709,50 693.00 5952.50 Teen 3&50 16.50 20,00 13,00 8.00 24,00 3,00 0.00 57.50 180,50 Community Service 246.25 100,75 124,00 256.00 178,00 162.50 154,00 123.50 165.75 151076 Total 957,00 819,25 670.75 891,50 895.75 100115 658,50 833:00 916.25 7643,75 Registrations City Residents -new 136 110 66 116 15 145 140 143 208 1192 GISD Kids`Cards 8 16 3 16 13 6 8 11 22 103 Egon -residents -new 19 29 15 34 23 29 24 45 63 281 Total 163 155 84 166 164 180 172 199 293 1576 Cash Receipts Flnesl isc. Revenue 2894,32 292617 2695.86 3053,84 2879,23 3311.25 3034,41 2651,67 3506.41 26953.16 Non-resident fees 2105.00 1650.00 1445.00 2795.00 2035.00 220121 213179 2450,00 3745,00 20560,00 Donations 4572,23 1370:32 1151,97 1365.58 1680.62 1093.16 1171,78 987.76 5538,85 18932.27 Gifts/Memorials 50.00 200,00 160,00 3672.25 995,00 3536.50 1700,00 366.22 68,99 10748,96 Meeting Room Use persons areg meetings 3815 2724 1710 2604 2845 3045 2461 2450 3127 24781 Library Collection Changes Copies Added 1088 1208 1278 1097 1068 1242 1228 901 1077 10187 Copies Discarded 1108 589 1321 2762 935 1551 754 1220 763 11003 Donations Added 224 127 231 298 300 406 420 171 119 2296 Notes: complete statistics not available