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HomeMy WebLinkAboutMinutes_LAB_08.08.2011Minutes of the Meeting of the Library Advisory Board Of Georgetown Texas August 8, 2011 MEMBERS IN ATTENDANCE: Betty Ann Sensabaugh, Marisue Miller, Shana Forte Nichols, Lydia Harkey and Glenn Mautner. ABSENT: Shelley Karp and David Ciambrone STAFF IN ATTENDANCE: Eric Lashley - Library Director OTHERS IN ATTENDANCE: Linda Nix — CTLS Lay Representative AGENDA 1. Minutes of last Meeting: The meeting was called to order by Chair Betty Ann Sensabaugh at 6 30 PM Glenn Mautner made the motion to accept the minutes of the July 2011 Library Advisory Board Meeting and Marisue Miller seconded the motion. The motion passed unanimously. 2 DIRECTOR'S REPORT: Director Lashley reported visitations were up for the month of July over the previous year, but circulation was slightly down by approximately 300 items Eric reported computer usage was again over 10,000 users. Lashley announced Liberty Hill Public Library had lost their certification from the State Library and as a result our library will no longer be able to serve their TexShare cardholders. We currently have approximately 150 Liberty Hill TexShare cardholders. These patrons' cards will now expire on August 31, 2011. Director Lashley explained the changes to the inter -library loan program instituted by the State Library on August 1. The new system will require libraries of all sizes to be loaner Iibranes. This will most likely cause delays in receiving matenals for our patrons and cause more labor and time on the part of our staff to fill requests of other libraries. Larger library systems that used to handle the majority of ILLs will be unable to fill these requests due to budget cuts and the lack of staffing. Lashley reported the Summer Reading programs were successful. Attendance was high, but circulation wasn't as high as expected Also, the number of children or parents using the on-line registration program was lower than in previous years. Eric announced Haley Denton had left employment of the library to attend seminary in Dallas and Laura Evans had resigned to join the Peace Corps. Former employee Billy Cryer will return in late August as an intern, to complete the requirements for an MLS from Indiana University. He will be giving basic computer classes. Director Lashley reported the Texas Society of Sculptor's annual show has been a big success. However one sculpture was accidentally broken in the children's room. Eric announced the OverDnve consortium will have 15 new libraries joining soon. This will increase the number of titles available to our patrons. Eric reported a number of incidents that have happened at the library recently: car accident in parking lot, theft of tip jar in coffee shop and fire in recycling dumpster. Director Lashley read aloud and discussed the patron comments for July. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING. 1. Bookmobile — Eric Lashley: Director Lashley reported the Council approved the purchase of the bookmobile on July 12, 2011. The Friends of the Library signed a Memorandum of Agreement with the City and issued a cashier's check for $60,000 as a down payment for the bookmobile. Director Lashley will be meeting with the manufacturer of the bookmobile on August 9 to finalize the laminate and colors of the interior. Linda Nix wanted the Friends to be sure to publicize the fact that no City tax dollars are being used to fund the purchase of the bookmobile She said she had heard complaints that during this economic downturn the City shouldn't be investing in such a large purchase Eric responded that the publicity had been clear the Friends were purchasing the vehicle on behalf of the City and he would be sure to pass on the message to the Friends Board. 2. Report on library inventory — Eric Lashley: Director Lashley reported the inventory was successful. The nonfiction section on the second floor was rearranged to make it more user friendly. A section of shelving was removed for safety reasons from near the Jeep in the children's room. The adult DVD collection was moved near the circulation desk due to a high theft rate. 3. Possible parking structure near the library — Eric Lashley Director Lashley reported an item is on the August 9, 2011 Council agenda to approve funds to hire an architect to do preliminary design work and cost estimates for a parking garage across the street from the library. However, the City does not currently own the land where the parking lot is proposed to be located. 4. Schedule of future meetings - Eric Lashley. There were no changes to the schedule for future meetings. Chair Betty Ann Sensabaugh adjourned the meeting at 7:50 PM. Respectfully submitted, Marisue Miller, Secretary v Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY -July 201 HIGHLIGHTS • On July 12 the City Council approved purchase of the bookmobile and the Funding Agreement between the City and the Friends of the Library. • Richard Holman displayed his pen and ink art on the bridge during July. Approximately 100 entries in the teen art contest were displayed in the meeting room hallway. • The opening reception for the Texas Society of Sculptors summer show took place on Sunday, July 17. This is the largest show TSCS has ever hosted, with approximately 117 pieces being shown. Alan "Bones" Davis, a Texas singerlsongwriter; performed in conjunction with the reception: • Summer Reading Programs for children, tweens; and teens ended on July 29 with special events and announcements of the winners of prize drawings and the teen art contest. Attendance at each of the events was good; STAFF ACTIVITIES • Haley Denton, who has been a part-time member of the staff, working primarily with children's programs, resigned so that she may attend seminary in Dallas. Her last day was July 29. • _ On July 15 Eric Lashley traveled with a group of board members from the plain Street, Convention and Visitors Bureau; and Arts and Culture Board to Clifton, Texas, to learn how Clifton has used development of the arts as a means of reviving their town. PATRON COMMENTS FOR JULY 2011 Patron Comment: I have not been in a better organized and beautiful library and with room for the art and to move about!! Patron Comment:- Too many statues Too cluttered " Patron Comment: I love your library, so helpful and accommodating Patron Comment: Can you get weightwatchersmagazine Patron Comment: I love the beautiful art work - Patron Comment: Please designate some computers for job searchers. Many of the computers are taken up by kids playing computer games. Patron Comment: No one under 16 in the computer area. Patron Comment: Purchase statue "The Reader". GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2010 2011 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Annual Total Patron Visits Current Year 31410 27624 28878 27363 29232 31269 33018 28835 29195 36898 303622 2009-2010 24312 26060 30456 30302 29297 28658 25359 34587 32866 343465 2008-2009 29997 22046 25586 27240 27116 28989 29899 25883 33098 34789 339790 2007-2008 18694 24295 26951 25342 24229 25231 30570 33907 304799 Circulation 2010 2011 Current Year 40965 40697 35963 42919 40488 44139 40729 44662 63999 53332 437883 2009-2010 38681 . 39091 38262 42493 40364 43808 40171 40471 54888 53607 524610 2008-2009 38909 33986 33923 37724 37916 43879 39281 38891 50823 52714 496603 2007-2008 31074 31938 30642 35279 34536 35492 33663 33835 43815 46637 431294 FY 2010-2011 Statistics Children`s Programs Annual Total Attendance 1675 455 805 615 610 1409 1316 760 2305 2528 12478 Programs 7 2 2 0 5 8 1 0 20 24 69 Story Time 19 18 16 24 17 17 23 23 0 3 160 Other (Tour, Movies, 2 4 4 2 0 7 4 5 8 -1 37 After School Program 0 1 0 0 0 0 0 0 0 0 1 Other Services ILL Ordered 61 57 34 50 43 67 39 56 38 60 505 ILL filled 49 43 32 37 31 47 35 40 - 65- 50 429 Lg Print Circuit 200 200 200 200 200 200 200 200 200 200 2000 Internet usage (persons) 8259 7736 7257 7918 6346 7701 7369 7541 10558 10605 81290 Overdrive usage (E-books) 0 0 0 162 128 143 190 203 222 217 1265 Overdrive usage(audiobooi 0 0 0 97 62 125 99 135 112 131 761 Volunteer Hours Adult 672.25 702,00 526.75 622,50 709,75 81515 501.50 709.50 69100 623,25 6575,75 Teen 3&50 16.50 20.00 13,00 8,00 24.00 3,00 0,00 57,50 0,00 180.50 Community Service 246.25 100.75 124.00 266,00 178.00 162.50 154.00 12150 165.75 231.50 1742.25 Total 957.00 81925 670Y5 891.50 895.75 1001.75 658.50 83100 916.25 854.75 8498,50 Registrations City Residents -new 136 110 66 116 128 145 140 143 208 178 1370 GISD Kids' Cards 8 16 3 16 13 6 8 11 22 25 128 Non -residents -new 19 29 15 34 23 29 24 45 63 50 331 Total 163 155 84 166 164 180 172 199 293 253 1829 Cash Receipts Fines/Misc: Revenue 2894,32 2926.17 2695,86 305184 2879.23 3311,25 3034A1 2651.67 3506,41 2964.87 29918,03 Non-resident fees 2105,00 1650.00 1445,00 2795.00 2035,00 2201.21 2133,79 2450.00 3745.00 3330.00 23890.00 Donations 4572,23 1370,32 1151,97 1365.58 1680,62 1093.16 1171,78 98776 5538,85 1397,26 20329,53 GiftslMemonals 50,00 200,00 160.00 367215 995.00 3536.50 1700.00 36622 68,99 60,00 10808,96 Meeting Room Use persons addg meetings 3815 2724 1710 2604 2845 3045 2461 2450 3127 3922 28703 Library Collection Changes Copies Added 1088 1208 1278 1097 1068 1242 1228 901 1077 1128 11315 Copies Discarded 1108 589 1321 2762 935 1551 754 1220 763 1139 12142 Donations Added 224 127 231 298 300 406 420 171 119 326 2622 Notes: * complete statistics not available GE©RGETOWN PUBLIC LIBRARY DONATIONS -- July 2011 m nx. xcv American Association of University Women, Georgetown Branch $25 00 in memory of Barbara Horning Ann Drake books from her collection, in memory of Marian E. Eller Southwestern University An American In the Royal Navy during World War 11 by Douglas Hooker Gayle Stover, Ann Holliday, Cindy Acheson $60 in memory of Miss Clementine Dispigno, to purchase Cooking with Italian Grandmothers, by Jessica Theroux 'i