HomeMy WebLinkAboutMinutes_LAB_09.12.2011Minutes of the Meeting of the
Library Advisory Board
Of Georgetown, Texas
September 12, 2011
MEMBERS IN ATTENDENCE: Betty Ann Sensabaugh, Mansue Miller, Shana Forte
Nichols, Lydia Harkey and Glenn Mautner.
ABSENT: None
STAFF IN ATTENDENCE. Eric Lashley - Library Director
OTHERS IN ATTENDENCE. Linda Nix — CTLS Lay Representative
AGENDA'
1. Minutes of last Meeting: The meeting was called to order by Chair Betty Ann
Sensabaugh at 6 30 PM. Lydia Harkey made the motion to accept the
minutes of the August 2011 Library Advisory Board Meeting and Glenn Mautner
seconded the motion. The motion passed unanimously.
2 DIRECTOR'S REPORT:
Director Lashley reported Shelly Karp resigned from the board and David Ciambrone
was removed from the board due to his absences Betty Ann had written a letter to
Mayor Graver explaining David s absences were due to illness. Mayor Graver
responded that the City Council had determined there were no excused absences and
David could re -apply to rejoin the board at a later date.
Director Lashley reported circulation and visitations were down for the month of August
due to the closure of the library from August 1 — August 5 Eric projects total circulation
for the year will be down due to the library being closed more days this fiscal year as
compared to the previous year. However, statistics are up on a daily basis.
Lashley reported Rita Kirkpatrick and Robert Barber had been learning the new inter-
library loan system since it went live on August 1. The staff has been able to limit to ten
items the number of requests we will fill from other libraries. Staff has seen a number of
our patron ILL request being denied by lending libraries. This is due to the fact that
most libraries do not have staff time or resources to loan materials to other libraries.
Former employee Billy Cryer is working as an intern this semester and will begin
teaching computer classes this month.
Upcoming Events:
Eric reported the Texas Society of Sculptures Show will end September 24 and the next
art show will be the Art Hop in the month of October. This year, the Art Hop will feature
mobiles hanging from the ceiling.
The Friends of the Library's annual meeting will be on September 14. The City of
Georgetown will be holding a meeting to discuss Urban Farming on September 15 at
6:00 PM in the Hewlett Room. The music program for the month of September will be
Mariachi Jalisco at 2:00 PM on Sunday, September 18. The library will also have a
short dedication ceremony for our new stained glass window in memory of Dixie Hanna,
a long -serving staff member who passed away a few years ago. On September 24 the
Williamson County Wine and Food Fest will be held at the Library.
Director Lashley read aloud and discussed the patron comments for August.
CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING:
1. Bookmobile — Eric Lashley: Eric reported interviews had begun to hire the
Community Outreach Librarian (bookmobile librarian) and the staff hopes to have
a candidate selected by September 20. The Friends organization has raised
over $95,000 and is planning to hold some fundraising events in the fall.
2. Report on library budget — Eric Lashley: Director Lashley reported the City
Council asked staff members to find cuts to equal approximately 1 % of the
general fund which equals approximately $400,000. The City Manager asked all
department heads to submit a 1 % cut from each department's budget. The
library submitted cuts that totaled approximately $17,000. At the special Council
meeting held on Monday, August 29 the Council did not make any cuts to the
library's budget. The Council will vote on the final budget at their September 13,
2011 meeting.
3. Future of CTLS — Eric Lashley: Eric reported he attended a long-range
planning meeting with members of CTLS. He reported he was disappointed in
the meeting. Prior to the meeting, he had held talks with Pat Tuohy, Executive
Director of CTLS, and it was his understanding the organization would transition
into a membership -run organization with no paid staff. At the long-range
planning meeting, Pat had developed a plan to raise funds to keep the
organization going with paid staff. Director Lashley reported there will be a
meeting held on September 23 in Cedar Park to discuss the future of CTLS.
4. Schedule of future meetings - Eric Lashley: Shana Forte Nichols made a
motion to cancel the November 2011 Library Advisory Board meeting. The
motion was seconded by Glenn Mautner and was passed unanimously.
Chair Betty Ann Sensabaugh adjourned the meeting at 7:40 PM.
Respectfully submitted,
Marisue Miller, Secretary
Betty Ann Sensabaugh, Chair
GEORGETOWN PUBLIC LIBRARY
0
Comparative Fiscal Year Statistics
2010
2011
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Annual Total
Patron Visits
Current Year
31410
27624
28878
27363
29232
31269
33018
28836
29195
36898
27393
331016
2009-2010
24312
26060
30456
30302
29297
28658
25359
34587
32866
29418
26387
343465
2008-2009
29997
22046
25586
27240
27116
28989
29899
25883
33098
34789
27994
27153
339790
2007-2008
18694
24295
26951
25342
24229
25231
30570
33907
25307
24689
304799
Circulation
2010
2011
Current Year
40965
40897
36983
42919
40488
44139
40729
44652
53999
63332
44806
482689
2009-2010
38681
39091
38262
42493
40364
43908
40171
40471
54888
83607
49809
42966
524610
2008-2009
38909
33986
33923
37724
37916
43879
39281
38891
50823
52714
45896
42661
496603
2007-2008
31074
31938
30642
35279
34536
35492
33663
33835
43815
46637
39288
35095
431294
FY 2010-2011
Statistics
Children's Programs..
Annual Total
Attendance
1675
455
805
615
610
1409
1316
760
2305
2528
200
12678
Programs
7
2
2-
0
5'
8
1
0
20
24
2
71
Story Time
19
18
16
24
17
17
23
23
0
3
5
165
Other (Tour, Movies,
2
4
4
2
0
7
4
5
8
1
0
37
After School Program
0
1
0
0
0
0
0
0
0
0
0
0
1
Other Services
ILL Ordered
61
57
34
50
43
67
39
56
38
60
53
558
ILL filled
49
43
32
37
31
47
35
40
65
50
76
505
Lg Print Circuit
200
200
200
200
200
200
200
200
200
200
200
2200
Internet usage (persons)
8259
7736
7257
7918
6346
7701
7369
7541
10558
10605
8019
89309
0-d6ve users (E•booW
0
0
0
162
128
143
190
203
222
217
225
1490
Overdrive usage taud,oboo
0
0
0
97
62
125
99
135
112
131
121
882
Volunteer Hours
Adult
672,25
702.00
526.75
622,50
709.75
815.26
501.50
709,50
693.00
623,25
849.75
7425,50
Teen
38,50
16,50
20.00
13,00
8,00
24.00
3,00
0.00
5T50
0,00
4.00
184.50
Community Service
246.25
100,75...
124,00
256.00
17800
162.50
154.00
123.50
16575
231;50
98.50
1840.75
Total
957,00
81925
670.75
891,50
895.75
1001,75
6558.50
833.00
916.25
85475
952,25
0.00
9450.75
Registrations
City Residents -new
136
110
66
116
128
145
140
143
208
178
137
1507
GISDKids`.Cards
8
16
3
16
13
6..
8
11
22
25
1
129
Non -residents -new
19
29
15
34
23
29
24
45
63
50
46
377
Total
163
155
84
166
164
180
172
199
293
253
184
0
2013
Cash Receipts
FinestMisc, Revenue
2894.32
2926,17
2695.86
3053,84
2879.23
3311,25
3034A1
2651:67
3506,41
2964.87
2657,74
32575,77
Non-resident fees
2105.00
1660,00
1445,00
2795.00
2035.00
2201.21
213319
2450.00
3745,00
3330,00
3045,00
26935,00
Donations
4572,23
'1370 32
1151.97
1365.58
1680,62
1093-16
'1171.78
987.76
6538.85
1397,26
866,72
21196,25
Gifts/Memorials
50.00
200,00
160A0
3672,25
9995.00
3536.50
1700.00
366.22
68,99
60.00
300.00
11108.96
Meeting Room Use
Persons attdg meetings
3815
2724
1710
2604
2845
3045
2461
2450
3127
3922
2030
30733
Library Collection Changes
Copies Added
1088
1208
1278
1097
1068
1242
1228
901
1077
1128
1081
12396
Copies Discarded
1108
589
1321
2762
935
1551
754
1220
763
1139
849
12991
Donations Added
224
127
231
298
300
406
420
171
119
326
149
2771
Notes;
ibrsnWos�d.., `..da, svea;ory.
complete statistics not
available
DIRECTOR'S MONTHLY REPORT
GEORGETOI N PUBLIC LIBRARY
Augus_2d1'i
HIGHLIGHTS
0 1
• The library was closed August 1-5 while staff did inventory and rearranged the nonfiction
shelving on the second floor and the media shelving on the first floor, Several storage closets
also received thorough cleanings and reorganization,
• Quinn Henderson displayed her mixed media art on the bridge during August.
• The Bella Corda Ensemble, a group of young classical guitarists, provided the live music
event on Sunday, August 7:
• Laura Evans' last day was August 19, She has joined the Peace Corps and will be going to
Ukraine to teach English. Laura joined the staff in May 2008 and gradually became the library's
primary cataloger. Sally Bernier will be carrying the full load of cataloging until a new cataloger
is hired,
• Uncertainty about the City's budget for 2011.12 was a primary concern for library staff
throughout the month:
STAFF ACTIVITIES
• On August 18 Eric Lashley spoke to the American Business Women about the bookmobile.
• On August 19 Eric Lashley attended the CTLS Long -Range Planning Committee meeting.
Members of the committee had widely varying opinions s about the role CTLS should assume in
the coming year.
• As a representative of the Arts and Culture Board, on August 23 Eric Lashley attended a
meeting of City staff and downtown business people to discuss a major redesign for the west
sidewalk on Austin Avenue between 7th and 8th Streets:
PATRON COMMENTS FOR August 2011
Comment: Fundraiser idea for bookmobile, Charge $2 or $3 for a library card with the bookmobile icon rather
than $I replacement charge for a regular card.
Comment; Deed more self check -oats - used to have two downstairs — now only one in the hallway (Note frcrin
lirector: this was the week gftcr inventoiry when we had so many reserves we had to add additional shelving, the
two selj'che°c°k ut stations are back in place)
Comment: I miss the Rhino.
Comment. Young Adult shelves are full more cases needed or books culled. (Noteyf om Director.- We have
added more shelving and have shifted the collection),
Comment: I'm offended by the signs in the nonfiction section of the second floor. The new arrangement is
dumbed down:
Comment- The lag on the Internet is atrocious. An hour of Internet times turns into 30 minutes of actual time.
(No to ftcrux Director: The City has install equipment to monitor- the Public Internet.
Comment: Please offer adult/senior Spanish class. I'm also interested in beginners' computer class. Perhaps a
local college student could teach these classes.
Comment. Why is so much display room given to graphic novels which depict violence and gore — both inside
and out?
101
1
0
•
MAYOR GEORGE GARVER
CITY OF GEORGETOWN
fS1'. 1848
GEC)RGETCQWN
TEXAS
August 30, 2011
Mr. David Ciambrone
109 Oak Meadow Drive
Georgetown, TX 78628
Dear Mr. Ciambrone,
As you may recall, a City Ordinance governing the duties of the commissions,
committees, and board members requires a minimum of 75 percent attendance at
regularly scheduled board meetings and does not provide for excused absences. Based on
the information provided to us, your attendance has dropped below 75 percent.
You have exceeded the allotted number of absences for serving on the Library
Advisory Board. By missing four out of eleven meetings this term, your attendance rate is
at 64 percent which is below the mandatory rate approved by City Council. With regret I
must hereby notify you that you are no longer eligible to serve.
I understand that your health has prevented your service on the board at this time.
Please know that we sincerely appreciate your contribution on the Library Advisory
Board. Perhaps in the future you will be able to participate once again on a board or
commission. If you have any questions or concerns, please feel free to contact me or the
City Secretary's office at 512.930.3652.
Sincerely,
George G. Garver
Mayor
CC: Board Liaison
City Council
113 E. 8' St. I P.O. Box 409 ; Georgetown, Texas 78627-0409 1 (512) 930-3651 1 (512) 930-3622 (fax)
www.georgeto-;vn.org I mayorC'georgetowntx.org
MAYOR GEORGE GARVER
CITY OF GEORGETOWN
�'ST1'41GEORGET6W
N
TEXAS
August 30, 2011
Ms. Rashelle Karp
102 Rushmore Cove
Georgetown, TX 78633
Dear Ms. Karp,
As I am sure that you know there are numerous boards and commissions in our
City that perform outstanding services. Through the years, some of these boards and
commissions have been hindered due to the inability of some members to attend the
meetings.
The City Council, in an effort to deal with this issue, has set attendance standards
and has requested that they be enforced. Our records indicate that you have not been able
to attend two of your regular Library Advisory Board meetings. The purpose of this
letter is to inform you that upon missing a third meeting, you will have dropped below
the 75 percent attendance mandate.
The City's Code of Ordinance identifies the Attendance Policy, for regularly
scheduled meetings, in Section 2.36.010 regarding the duties of commissions,
committees, and board members. This policy states that "it is Council policy to require a
minimum of 75 percent attendance of each board member. Excessive absenteeism will
result in the board member being replaced by the Council." Excused absences are not
allowed under this policy. This letter is a reminder that attendance is monitored, and we
look forward to your continued service on the board.
We value your knowledge and experience as a board member and wish to see you
succeed while enjoying your term on the board. If you have any questions or concerns,
please feel free to contact me or the City Secretary's office at 512.930.3652.
Sincerely,
George G. Garver
Mayor
CC: Board Liaison
City Council District 4
113 E. 8'~'' St, I P.Q. Box 409 1 Georgetown. Texas 78627-0409 1 (512) 930-3651 1 (512) 930-3622 (fax)
www.georgetown,org 1 ma)or@,9eorgetowntx.org