HomeMy WebLinkAboutMinutes_LAB_03.08.2010Minutes of the Meeting of the
Library Advisory Board
Of Georgetown Texas
March 8, 2010
MEMBERS IN ATTENDENCE Betty Ann Sensabaugh, Glenn Mautner, Marisue
Miller, Shana Nichols, David Ciambrone, Anjeanette Courtin, and Kathryn
Morehouse.
ABSENT: None
STAFF IN ATTENDENCE. Eric Lashley, Library Director and Lone Lankford,
Chief Accountant — Finance and Administration
OTHERS IN ATTENDENCE: Linda Nix (CTLS Lay Representative)
MINUTES:
The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM.
David Ciambrone made the motion to accept the minutes of the February 8,
2010 meeting and Marisue Miller seconded the motion. The motion passed
unanimously.
Presentation by Finance Division regarding the budget process for 2010-
2011 — Lorie Lankford: Lone handed out a survey the Finance Division would
like for board members to complete Eric stated he would place an item on the
April agenda in which board members could address their concerns as a group
and submit them to Finance. Lone answered questions concerning the sales tax
revenues and property tax projections. She stated the Library's frozen position
was still frozen and the City Manager had not authorized the position to be
unfrozen.
DIRECTOR'S REPORT:
Director Lashley reported that circulation and visitations continued to increase for
the month of February.
Eric announced Congregation Havurah Shalom had given the Library a donation
of $500 for hosting the Holocaust exhibit in January and February.
Eric announced attendance for the Friends' author event with Stephen Harrigan
was a big success with approximate 180 attendees.
Director Lashley reported some concerns and complaints about the AARP
volunteer tax assistance program He stated he did not know whether the Library
would allow the AARP to use the facilities next year without some major changes
to the program.
Eric distributed a draft letter from the Board to Mike Peters, Information
Technology Director, expressing concerns with the possible use of an automated
menu when the phone system is upgraded in the near future.
Director Lashley shared the results of the Citizen's Quality of Life Survey. The
Library had high favorable scores from our citizens.
Eric announced the Library will be hosting a CTLS Performer's Showcase on
Friday, March 12, there will be a number of programs for children during Spring
Break, and the annual Tea Party will be held Thursday, March 11.
Eric read and discussed the patron comments for the month of February.
CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING:
■ Election of vice chair and secretary for 2010 - Betty Ann
Sensabaugh: Betty Ann asked for nominees to serve as vice chair.
David Ciambrone made the motion nominating Shana Nichols to serve
as vice chair and the motion was seconded by Marisue Miller. The
motion passed unanimously. David Ciambrone made the motion
nominating Anjeanette Courtin to serve as secretary and the motion was
seconded by Glenn Mautner. The motion passed unanimously.
■ Library's check-out periods - Eric Lashley: Director Lashley noted that
at the previous meeting the Board had requested further information
regarding the circulation of the DVD collection and whether there were any
problems with patrons abusing borrowing privileges Eric distributed a
report showing DVD usage and the average number of DVDs checked out
per patron was less than 4. The Board did not feel there was any need to
change the checkout period for DVDs.
■ Emergency procedures for meeting room users - Eric Lashley Eric
distributed a draft of emergency procedures which would be posted in
each meeting room Board members made several suggestions which will
be incorporated into the final draft.
■ Bookmobile - Eric Lashley Eric announced the Friends of the Library
would be meeting on Wednesday, March 10 to vote whether to seriously
research the possibility of purchasing a bookmobile for the library Eric
has been asked to price bookmobiles and investigate possible stops for
the bookmobile.
■ Volunteer Appreciation Luncheon - Eric Lashley Eric reminded the
board the Library would be hosting a luncheon on April 21, 2010 in honor
of our volunteers.
Chair Betty Anne Sensabaugh adjourned the meeting at 7:45 PM.
Respectfully submitted,
Anjeahette Courtin, Secretary
Betty An
(L)
Sensabaugh, Chair