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Home My WebLink AboutMinutes_LAB_03.08.2010Minutes of the Meeting of the Library Advisory Board Of Georgetown Texas March 8, 2010 MEMBERS IN ATTENDENCE Betty Ann Sensabaugh, Glenn Mautner, Marisue Miller, Shana Nichols, David Ciambrone, Anjeanette Courtin, and Kathryn Morehouse. ABSENT: None STAFF IN ATTENDENCE. Eric Lashley, Library Director and Lone Lankford, Chief Accountant — Finance and Administration OTHERS IN ATTENDENCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM. David Ciambrone made the motion to accept the minutes of the February 8, 2010 meeting and Marisue Miller seconded the motion. The motion passed unanimously. Presentation by Finance Division regarding the budget process for 2010- 2011 — Lorie Lankford: Lone handed out a survey the Finance Division would like for board members to complete Eric stated he would place an item on the April agenda in which board members could address their concerns as a group and submit them to Finance. Lone answered questions concerning the sales tax revenues and property tax projections. She stated the Library's frozen position was still frozen and the City Manager had not authorized the position to be unfrozen. DIRECTOR'S REPORT: Director Lashley reported that circulation and visitations continued to increase for the month of February. Eric announced Congregation Havurah Shalom had given the Library a donation of $500 for hosting the Holocaust exhibit in January and February. Eric announced attendance for the Friends' author event with Stephen Harrigan was a big success with approximate 180 attendees. Director Lashley reported some concerns and complaints about the AARP volunteer tax assistance program He stated he did not know whether the Library would allow the AARP to use the facilities next year without some major changes to the program. Eric distributed a draft letter from the Board to Mike Peters, Information Technology Director, expressing concerns with the possible use of an automated menu when the phone system is upgraded in the near future. Director Lashley shared the results of the Citizen's Quality of Life Survey. The Library had high favorable scores from our citizens. Eric announced the Library will be hosting a CTLS Performer's Showcase on Friday, March 12, there will be a number of programs for children during Spring Break, and the annual Tea Party will be held Thursday, March 11. Eric read and discussed the patron comments for the month of February. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: ■ Election of vice chair and secretary for 2010 - Betty Ann Sensabaugh: Betty Ann asked for nominees to serve as vice chair. David Ciambrone made the motion nominating Shana Nichols to serve as vice chair and the motion was seconded by Marisue Miller. The motion passed unanimously. David Ciambrone made the motion nominating Anjeanette Courtin to serve as secretary and the motion was seconded by Glenn Mautner. The motion passed unanimously. ■ Library's check-out periods - Eric Lashley: Director Lashley noted that at the previous meeting the Board had requested further information regarding the circulation of the DVD collection and whether there were any problems with patrons abusing borrowing privileges Eric distributed a report showing DVD usage and the average number of DVDs checked out per patron was less than 4. The Board did not feel there was any need to change the checkout period for DVDs. ■ Emergency procedures for meeting room users - Eric Lashley Eric distributed a draft of emergency procedures which would be posted in each meeting room Board members made several suggestions which will be incorporated into the final draft. ■ Bookmobile - Eric Lashley Eric announced the Friends of the Library would be meeting on Wednesday, March 10 to vote whether to seriously research the possibility of purchasing a bookmobile for the library Eric has been asked to price bookmobiles and investigate possible stops for the bookmobile. ■ Volunteer Appreciation Luncheon - Eric Lashley Eric reminded the board the Library would be hosting a luncheon on April 21, 2010 in honor of our volunteers. Chair Betty Anne Sensabaugh adjourned the meeting at 7:45 PM. Respectfully submitted, Anjeahette Courtin, Secretary Betty An (L) Sensabaugh, Chair 1 GEORGETOWN LIBRARYBOARD 2010 Name,; Address, Phone Date Appt Ep►ration Terms Note Restriction on numbers & E-mail addresses Date Position ?avid F. Gi mbrone 1 109 Oak Meadow Dr 2/08 2/10 1 sr Georgetown, TX 78628 2/10 2/12 (512) 864-9373 2nd mysterywriter5@msn.com Anjeanee Courtin Elected 2 30000 Edgewood Dr /09 2/11 1 st Sec'y 2009 Georgetown, TX 78628 512-240-449 I a.courtingyahoo.com Glenn R. M utner 335 Fieldstone Dr 2/08 2/10 1$t Georgetown, TX 78633 (512) 240-5033 2/10 2/12 grid mautner suddenl nk.net Marisue Miller 01 Stardust Ln 2/08 2/10 1 S " 4 Georgetown, TX 78633-5048 /10 2/12 2nd (512) 931-2846 millerci58@peoplepc.com Kathryn Morehouse 5 108 Dandelion Dr. /09 2/11 -1st Georgetown, TX 78633 51-863-7603 kat4665_Qgmaii.com ana Forte Nichols Elected vice 125 Council Road /08 /10 St chair 2009 Georgetown, TX 78633-9422 2/10 2/12 (512) 930-2676 (primary) 2nd (512) 773-75 (secondary) shananichois alumni:utexas.net Betty Anne Sensabaugh, Chair Appointed 7 0716 Berry Creek Dr 2/09 2/11 1st char 2 Georgetown, TX 78628 reappointed Nome. 512-869-6908 2/10 er5 ahoo.com Meeting date: 2" d Monday at 6:30 p.m. at the Library Staff Liaisons. Eric Lashley, Library Director, 930-2513, epi a@georgetownt .org & Judy Fabry, Administrative Assistant, 930-3552, jkf@georgetowntx.org georgetowntx.ortJ CTLS Lay Representative: Linda Nix, 713 shady Hollow Dr, Georgetown 78628, 869-1 8 , DrsADjN�msn. om Term of Office: Two years, with a maximum of two consecutive terms allowed by ordinance adopted 2/07. Membership reduced from 9 to 7 by ordinance adopted 210 Last raster update: 2/10 DIRECTOR'S MONTHLY REPORT . GEORGETOWN PUBLIC LIBRARY February 2010 HIGHLIGHTS • Congregation Havurah Shalom, which sponsored the Holocaust exhibit, donated $500 to the library in gratitude for the outstanding support the library staff provided during the month that the exhibit was in place. • Tax help is in full swing. Gerry Sensabaugh is available Tuesday and Thursday evenings, Wednesday afternoons, and Saturdays. Volunteers with AARP are available on Wednesday afternoons. • Jim Fain and A Premium Blend, a trio playing guitar, cello, and piano, entertained in the lobby on February 21. This marked the resumption of the live music series after skipping January because of the Holocaust exhibit. • Dawn Reid, a dental health care educator, did storytime presentations on February 17, 18, 24, and 25. We are happy to have Dawn back after she and her family relocated to Singapore for several years. • Stephen Harrigan, author of Gates of the Alamo spoke to more than 180 people in the Community Rooms on Thursday, February 25. He was the featured author for the Friends of the Library's quarterly Hill Country Authors series. Attendance at this event was nearly double what it usually is. STAFF • Rosa Garcia, Kathleen Burnop, and Bethni King traveled to the new Bee Caves library in southwest Austin on February 18 to attend CTLS's workshop on the Summer Reading Program. The theme this summer will be Catch the Reading Express! • Valerie Barber was hired to fill Fran Fitzner's former position in Technical Services. Valerie has been on the public services staff since 1999. VOLUNTEERS • Volunteer hours once again passed the 900 hours mark, a level we haven't seen for six months. • Comment: Please remove the computer games from the computers. My 5 year old now likes coming here because of the "fun" computer games! How sad. He use to love looking at books! • Comment: Some kind of satelite to pickup/return books, Bookmobile • Comment: Can't we have another computer extension if a lot are open? 0 (Comments continued on back of this sheet) a This comment is formatted as the patron wrote it: Concerns/Complaints Employees at circulation desk are too loud, (also when they assist computers) Computer users are also loud Cell phone calls Fussy and crying children One person to computer Food No Outside Food Children under 10 Filth Snotty Noses I am a concerned taxpayer. I believe the library is out of control Solutions Lower their voices (whisper) Ask them to use their church voices Need to be taken outside or the cafe area Need to be calmed or taken outside No on -lookers because they hold conversations, look at the neighbors business If food is purchased in library, must be eaten at the cafe Children area computers (They are too loud) Can employees disinfect the computers, desks, and mouses? Facial tissues available, trash can GEORGETOWN PUBLIC LIBRARY 10 Comparative Fiscal Year Statistics 2009 2010 Oct Nov ties Jan Feb Annual Total Patron Visits Current Year 2412 26060 30456 30302 136893 2008-2009 29997 2046 25586 27240 27116 339790 2007-2008 1 1 1 18694 24295 26951 3079 2006-2007 22271 19035 14916 N/A* N/A** 202304 Circulation 2009 2010 Current Year 38681 39091 3862 42493 40364 198891 2008-2009 38909 33986 33923 37724 37916 496603 2007-2008 31074 31938 30642 35279 34536 43294 2006-2007 28923 25337 24141 17259 3507 3868 FY 2009-2010 Statistics Children's Programs Annual Total Attendance 985 580 795 1120 690 4170 Programs 3 1 4 1 11 20 Story Time 19 18 14 23 10 84 Other (Tour, Movies, 0 1 1 1 0 3 After School Progrn 0 0 0 0 0 0 Other Services ILL Ordered 38 24 19 24 43 148 ILL filled 29 20 10 22 32 113 Lg Print Circuit 200 200 200 200 200 1000 Internet usage (persons) 7242 6271 7597 8586 7986 37682 Volunteer Hours Adult 601.00 649.25 623.25 556.50 816.25 3246.25 Teen 22.00 24.50 1150 Z00 %00 72.00 Community Service 130,50 174.25 169.00 86.00 103.00 662.75 Total 753.50 848.00 805.75 644.50 929.25 3981.00 Registrations City Residents -new 178 108 85 164 185 720 GISD Kids' Cards 30 7 2 14 28 81 Non -residents -new 37 21 12 33 36 139 Total 245 136 99 211 249 940 Gash Receipts Fines/Misc. Revenue 2973,07 2679.03 2380,88 2918.72 2604,60 13556.30 Non-resident fees 2014,50 2570A0 1764.10 2201.70 2337,20 10887,90 Donations 891.15 736,24 728A8 741.16 918,78 4015,81 Gifts/Memorials 442.30 10171.00 600,00 1671,00 24069.48 3695178 Meeting Room Use persons attdg meetings 2640 1678 2155 3294 2322 12089 Library Collection Changes Copies Added 1346 1258 1436 1295 979 614 Copies Discarded 922 560 1936 610 469 4497 [donations Added 379 267 364 511 267 1788 Notes; Manual sign-up lists ended 3/28/06, no stats for last 4 days of Marc bBegan using Userful login counts. * Library closed 12/27/06 - 1/20/0T Not all public Internet computers were working as of 1/31/07. No people counting devices Installed until April 20, 2007. GEORGETOWN PUBLIC LIBRARY 40- DONATIONS -- February 2010 ?DONOR _. �_... ._ �. DONATION _ Geor etown Library Foundation $13569.45 for new Userful computer hardware and software W. W. Montgomery Copies of his novels, Over There and Regeneration Connie A. Miller, Sr. Copy of his book, Frederick Douglass American Hero Congregation Havurah Shalom of Sun City $500 for books and DVDs Friends of the Georgetown Library $10,000 ($3000 for 2 CD browsers, $2000 for Grammy CDs, $5,000 for downloadable audio books) Jim Dillard Copies of Sala's Gift and Tattered Letters, Shattered Dreams in memory of Gael Dillard Craig Xzabor Copies of Doctor Who Short Trips: The Ghosts of Christmas and Doctor Who Shining Darkness W