Loading...
HomeMy WebLinkAboutMinutes_PAREB_1996CITY OF GEORGETOWN Parks & Recreation Board Minutes February 15, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Ronda Seagraves, Vice Chair Ms. Joyce Gadison Mr. Roger Pena Dr. Nick Sikes Ms. Debbie M`Garry Mr. Tom Swift Mr. Harold McDonald Ms. Sarah O'Brien Ms. Joan Sukup Ms. Cheryl Mize MEMBERS ABSENT: Mr. Mark Moore OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Mary Lee Dobi, Recreation Superintendent I. APPROVE MINUTES The minutes from the January 11, 1996, meeting were reviewed and it was noted that Harold McDonald was absent and Roger Pena was present. A motion was made by Joyce Gadison to approve the minutes as corrected. Ronda Seagraves seconded the motion and it passed by unanimous vote. A motion was made by Nick Sikes to accept the November 9, 1995, minutes. Harold McDonald seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None III. WELCOME NEW INCOMING PARKS AND RECREATION BOARD MEMBERS AND SAY GOODBYE TO OUTGOING MEMBERS Kathryn Stallard began the meeting by introducing the new board members. The new members are Cheryl Mize, Joan Sukup, and Sarah O'Brien. The members going off the board are Nick Sikes, Harold McDonald, and Roger Pena. Outgoing members received a plaque and a copy of Chicken Soup for the Soul. a Second Helping, for their hard work and dedication to the Parks and Recreation Board. IV. 1995 SEASONAL AND OUTDOOR RECREATIONAL UPDATE Mary Lee Dobi gave a report on the seasonal and outdoor recreational activities that occurred during the past year. She discussed the basketball, soccer, volleyball and softball leagues that the Parks and Recreation Department offers. These leagues have grown tremendously. The swimming program has also grown in the past year. Water aerobics is now offered four nights a week and also on Saturdays. The swimming lessons filled very fast last year, so there is need for more classes. Special events are also a big part of the Recreation programs. This past year the Parks and Recreation Department hosted a Haunted Hayride at Halloween, a Valentine's 5K Run/Walk and Dynamite Saturday Nite. V. BOARDS AND COMMISSIONS APPRECIATION DINNER There will be an appreciation dinner to all board members current, new and outgoing at the First Baptist Church on March 7, 1996. Everyone is invited to attend. VI. INFORMATION FROM BOARD MEMBERS Roger Pena had some words of advice to give to the new members. He said for them to get to know the city council members and keep them up to date on what the Parks Board is doing. He also said to always vote your conscience on the issues. Harold McDonald told the new members to take note of how things are now and watch the Parks and Recreation Program grow. Joyce Gadison thanked Randy for coming to the Martin Luther King March on January 15, 1996, on the square. Kathryn Stallard talked about changing the By -laws concerning the roles of the officers. She suggested the Vice-Chair take over as Chair of the Board the following year. This is so the Vice -Chair can play a more active role in the Parks and Recreation Board. The Vice -Chair should also be responsible for tracking the Parkland Dedication Fees and Land given to the City of Georgetown. Randy Morrow gave an update on the Hike /Bike Trail saying that the bids would go to City Council soon. He also mentioned a proposal from Reata Trails 4 Subdivision to buy land for a future park. There is no money at this time to purchase land since the City recently purchased land for a park in that area. After discussion with the members, the consensus was not to buy the land because the area is now well served with 10 acres of parkland and other areas of the city are in need of parks. VII. ADJOURN Motion to adjourn was made by Tom Swift and seconded by Ronda Seagraves. CITY OF GEORGETOWN Parks & Recreation Board Minutes March 21, 1996 (Amended) MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Ronda Seagraves, Vice Chair Ms. Joyce Gadison Mr. Mark Moore Ms. Debbie McGarry Mr. Tom Swift Ms. Cheryl Mize Ms. Joan Sukup Ms. Sarah O'Brien MEMBERS ABSENT: OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Kylie Privratsky, Recreation Center Supervisor Carla Benton, Planning and Zoning _ I. APPROVE MINUTES Motion was made by Ronda Seagraves to accept the February 15, 1996, minutes. Debbie McGarry seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None III. ELECTION OF CHAIR AND VICE CHAIR There was a brief discussion of the role of the Vice -Chair in that the Vice -Chair would eventually become the Chair. The consensus was to keep everything the same, but the role of the vice chair would change. The vice chair would be assigned particular duties. A motion was made by Ronda Seagraves to nominate Kathryn Stallard as Chair. Debbie McGarry seconded the motion and it passed by unanimous vote. A motion was made by Debbie McGarry to nominate Cheryl Mize as Vice- Chair. Joyce Gadison seconded the motion and it passed by unanimous vote. IV. REDESIGN TEAM UPDATE - CARLA BENTON Carla Benton from the Planning Department gave a brief report on the Development Process Redesign Team. The team was designed to find out what the problems are in the planning process and to make it a smoother and more customer friendly. Bob Hart, City Manager, established the Redesign Team made up 9 employees from different departments throughout the city. The team is working together to find an ideal process. There are two models the team is testing. One is a core model which involves a small group of people taking the individual through the process. The other model is an assembly line model where the individual's application would be walked through internally by a representative. The models are being tested at the current time. The project must be finished by August 1, 1996, and the team will be coming back to the board every other month to update the board. V. QUARTERLY UPDATE ON RECREATION PROGRAMS - KYLIE PRIVRATSKY Kylie Privratsky, Recreation Center Supervisor, gave a report to the board on programs held in the Recreation Center. She started by passing out the new Spring /Summer Guide for 1996 which details the events the Parks and Recreation Department plans to do throughout the summer_ Some of the on -going programs the Recreation Center offers are aerobics, Gymtime, Tang Soo Do, and Free Spirit dance. Two new programs that the Recreation Center will be offering are gymnastics and Shotokan karate. This spring and summer the center will hold a volleyball clinic, offer a track program and have a basketball league for the youth. Adult athletics will include softball, aerobics, rockclimbing and karate. Some special events that the Recreation Center will be hosting are a basketball shootout, volleyball, football camp and chili cook -off. We also hold a dynamite Saturday night once a month as an evening activity to teens. There is a Parks Buck Program in which people volunteer time for the center in return for membership to the facility or partial payment of a program. The memberships are continuing to grow at a rapid rate and the center is doing well. VI. ORGANIZE 1/2 CENT SALES TAX SUB- COMMITTEE - CHERYL MIZE A separate group, aside from the board, must be formed to campaign for the I/2 cent sales tax. This group will campaign and raise money for the issue. The group is non-profit and must keep records of all donations for auditing purposes. Cheryl Mize is taking charge of forming the ad hoc committee called "Friends of Georgetown Parks ". Each member was assigned a council member to contact and try to their support at the next city council meeting to vote to put the l/2 cent sales tax issue on the ballot for the May election. VII. DISCUSSION ON PECAN BRANCH PARKLAND DEDICATION Pecan Branch Subdivision is proposing to give the City of Georgetown 13 acres of parkland. The subdivision is located out FM 971 to Weir. The board discussed the possible dedication and would accept the land if offered as parkland dedication. VIII. APPOINT SWIMMING POOL COMMITTEE A committee composed of Sarah O'Brien, Tom Swift, and Joyce Gadison was appointed to look into finding a new area for constructing a pool. IX. INFORMATION FROM BOARD MEMBERS Kathryn Stallard set up a tour of the parks for new board members on Saturday, March 30, 1996 at 9 am. She reminded everyone of the invitation to the Baseball Field dedication on Saturday, March 23, 1996, in San Gabriel Park. This project was made possible from the money that Del Webb donated to the City. Kathryn also told members that she is on a Facilities and Services Planning committee that is looking at facilities needs within the City. Randy Morrow mentioned the ISTEA grant that he is working on. The trail will go from Blue Hole to the hospital as an alternative means of transportation. The grant is an 80/20 match that has to be in cash. Construction on the Hike /Bike Trail will begin next week. Sarah O'Brien said that teachers meeting are a good place to target for the 1/2 cent sales tax. The second Wednesday of April there are meetings in the morning and afternoon that people can go to and talk about the issue. X. ADJOURN Motion to adjourn was made by Debbie M`Garry and seconded by Joyce Gadison. CITY OF GEORGETOWN Parks & Recreation Board Minutes April 11, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Ronda Seagraves, Vice Chair Mr. Tom Swift Ms. Cheryl Mize Ms. Sarah O'Brien MEMBERS ABSENT: Mr. Mark Moore Ms. Debbie McGarry Ms. Joan Sukup Ms. Joyce Gadison OTHERS PRESENT: Kimberly Garrett, Administrative Assistant I. APPROVE MINUTES Motion was made by Tom Swift to accept the March 23, 1996, minutes as corrected. Ronda Seagraves seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. UPDATE FROM "FRIENDS OF GEORGETOWN PARKS" COMMITTEE The "Friends of Georgetown Parks" have been targeting different organizations and events. IV. DISCUSSION OF PAST AND FUTURE GOALS This item was tabled until the May meeting. V. INFORMATION FROM BOARD MEMBERS Tom Swift asked about the pool committee he was recently appointed to and he was advised that staff would contact him. VI. ADJOURN Motion to adjourn was made by Sarah O'Brien and seconded by Tom Swift. CITY OF GEORGETOWN Parks & Recreation Board Minutes April 11, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Ronda Seagraves, Vice Chair Mr. Tom Swift Ms. Cheryl Mize Ms. Sarah O'Brien MEMBERS ABSENT: Mr. Mark Moore Ms. Debbie M`Garry Ms. Joan Sukup Ms. Joyce Gadison OTHERS PRESENT: Kimberly Garrett, Administrative Assistant I. APPROVE MINUTES MOIC- , j, 044 Motion was made by Tom Swift to accept the A996, minutes as corrected. Ronda Seagraves seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None M. UPDATE FROM "FRIENDS OF GEORGETOWN PARKS" COMMITTEE The "Friends of Georgetown Parks" have been targeting different organizations and events. IV. DISCUSSION OF PAST AND FUTURE GOALS This item was tabled until the May meeting. V. INFORMATION FROM BOARD MEMBERS Tom Swift asked about the pool committee he was recently appointed to and he was advised that staff would contact him. VI. ADJOURN Motion to adjourn was made by Sarah O'Brien and seconded by Tom Swift. CITY OF GEORGETOWN Parks & Recreation Board Amended Minutes May 16, 1996 MEMBERS PRESENT: Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Mr. Mark Moore Ms. Debbie McGarry Mr. Tom Swift Ms. Joan Sukup Ms. Sarah O'Brien MEMBERS ABSENT: Ms. Kathryn Stallard, Chair Ms. Ronda Seagraves OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Carla Benton, Development Services Amy Anderson, Georgetown Friends of the Library L APPROVE MINUTES Motion was made by Sarah O'Brien to accept the April 11, 1996, minutes. Debbie McGarry seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. DISCUSSION WITH AMY ANDERSON REGARDING GEORGETOWN FRIENDS OF THE LIBRARY Amy Anderson, Chair of Library Board, talked with the board about starting a foundation for the library. She discussed the steps involved in forming a foundation. She stressed that the relationship between the board and the foundation is very important. It is also very important to track all the donors and the donations they give. IV. DEVELOPMENT PROCESS REDESIGN TEAM UPDATE - CARLA BENTON Carla Benton from the Development Redesign Team discussed the latest model which is a combination of three models. The desire of the team is to devise a one stop shop for the customers. There will be more handouts and brochures available to the public so they can educate themselves on the process. Eventually there will be a computerized access terminal for the customer to be able to look up all the information about their property that they need to know. The simple things can be handled by the development technician. More complicated matters will be handled by a core team which is made up of different functions within the City. One person on the core team would be responsible as a contact person to the applicant from the very beginning of the project through the life of the project. This keeps the customer from having to go to all the different City offices. Key specialists will act as consultants to the core team. Project coordinators will report to the boards as soon as possible on the issues that will effect them. Long range plan is to have the information available on the Internet. V. DISCUSSION OF PRELIMINARY PLAT OF FOUNTAINWOOD ESTATES Three to four years ago Fountainwood Estates was going to give the City of Georgetown some frontage property on Andice Road. Now they are proposing to give 17.21 acres for parkland if the City gives back the commercial frontage property. After discussing the issue, Debbie McGarry made a motion to return the original land deeded to the City and to accept the 17.21 acres. Sarah O'Brien seconded the motion and it passed by unanimous vote. VI. DISCUSSION OF PRELIMINARY PLAT OF KATY CROSSING When Katy Crossing was oringinally developed, more land than necessary was given. Now the subdivision is expanding and they would like to use the extra land that was donated originally to help cover some of the parkland dedication requirements. The subsivision is going to donate money to make up the differnce. Debbie McGarry made a motion to accept the land already given and the money for Katy Crossing. Joyce Gadison seconded the motion and it passed by unanimous vote. VII. DISCUSSION OF SHORT FORM FINAL PLAT OF SOUTH TOWN INDUSTRIAL PARK Years ago there was land dedicated to the City and now there is a metal building on that property. The South Town Industrial Park is proposing to switch that land and give approximately one acre of land that is at 18th Street and Hart Street. The concern of the board was that the parkland would be split by Hart Street and create a dangerous situation for a park. Sarah O'Brien made a motion to accept the parkland dedication if they add a piece adjacent to the .71 acres of dedicated parkland that is equivalent in size to the piece below the Hart Street right -of -way so that there would be one solid park that would be equal or larger in size than the proposed dedicated parkland site. Debbie McGarry seconded the motion and it passed by unanimous vote. VIII. DISCUSSION OF PRELIMINARY PLAT OF OLD BISHOP PLACE SUBDIVISION After discussing the situation regarding Old Bishop Place Subdivision and its location regarding MOKAN, the board thought parkland dedication fee would be the best option. Debbie McGarry made a motion that we accept money from Old Bishop Subdivision. Sarah O'Brien seconded the motion and it passed by unanimous vote. IX. DISCUSSION OF PRELIMINARY PLAT OF SUN OAKS WEST, PHASE ONE After discussing the location of the property, Randy Morrow said that Sun Oaks West wants to give a parkland dedication fee. Debbie McGarry made a motion to accept the money for Sun Oaks West. Joyce Gadison seconded the motion and it passed by unanimous vote. X. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Mark Moore asked if the '/z cent sales tax issue would go to vote again. Randy Morrow said that it had been discussed and that council was having a retreat and they would discuss it then. That comment brought about much discussion from all board members. XI. ADJOURN Meeting was adjourned by Joyce Gadison and seconded by Debbie McGarry and passed by unanimous vote. CITY OF GEORGETOWN Parks & Recreation Board Minutes June 13, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Mr. Tom Swift Ms. Joan Sukup Ms. Sarah O'Brien Ms. Ronda Seagraves MEMBERS ABSENT: Mr. Mark Moore Ms. Debbie M`Garry OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Keith Bolton, President of Pop Warner Football Tonua Arnold, Pop Warner Football Gabriel Dominguez, Pop Warner Football Anthony Rector, Pop Warner Football Eric Soliz, Pop Warner Football Lelie Soliz, Pop Warner Football I. APPROVE MINUTES Motion was made by Ronda Seagraves to accept the May 16, 1996, minutes as corrected. Cheryl Mize seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None III. DISCUSSION WITH POP WARNER FOOTBALL REPRESENTATIVES Keith Bolton, President of Pop Warner, expressed concerns about the football field that is going up and the time line that it is going to take to finish the project. They are also concerned about who will manage the fields and the amenities that will be there. Randy Morrow said that dirt work has started and the deadline for finishing construction is September 15, 1996. The field would need to sit idle for at least 6 -8 months so that the sod can become established. The field would mainly be used for tournaments and would be scheduled by the City. Bleachers, lights, and restrooms will possibly be added later depending on money available. Pop Warner's. greatest concern is having a good quality field to play games on. The program is expanding and at the present time there is no field for them to play on. IV. DISCUSSION OF RENAMING CHAUTAUQUA PARK TO EDNA POWELL PARK This is an issue that has come up more than once. At one time the parks board voted to recommend the name change, but City Council had a lot of opposition and refused to rename the park. In order to Booth relations, a picnic pavilion was constructed and dedicated in the name of Edna Powell due to her contributions. The policy for naming places was such that you cannot name it after someone unless they are deceased. Edna Powell is now deceased and Ed Steiner is asking that the park be named after her. Bob Hart asked the board to take a position on the issue. The recommendation of the board is to go ahead with the survey of District 2 and see what they want. Cheryl made a motion to support council's recommendation to conduct a survey of District 2 on renaming Chautauqua Park to Edna Powell Park. Joyce Gadison seconded the motion and it passed by unanimous vote. V. BUDGET IDEAS FOR 1996 -1997 The budget is now being planned for the 1996 -1997 fiscal year. One of the top items requested in the survey was restrooms and that will be one thing asked for in next year's budget. One way to make sure the budget ideas become budget items is to talk to the council members. Board members are encouraged to make a list of ideas and submit it to Randy Morrow. VI. `BUY A BRICK" EFFORT FOR HIKE/BIKE TRAIL Amenities are needed for the new hike /bike trail and athletic complex. One option would be to have a "buy a brick" effort to pay for some of the equipment needed. A group of people would put together a plan on how much different things cost for the trail and do the advertising to sell the bricks. Tom Swift commented that the bricks for the Playscape have not been completed because there is not enough to fill the order. There was a suggestion to combine the two efforts and place one large order for the two profects. This issue will be further discussed once members of the Playscape have been contacted. VII. PAST AND FUTURE GOALS - NATIONAL GOLD MEDAL FINALIST Kathryn handed out the January 1995 agenda so that everyone could see what the topics were a year and a half ago. Some of the items on the agenda were the Hike /Bike Trail which has finally happend, an indoor swimming pool, parkland dedications, buying crucial properties (like parking lot for blue hole and land to finish trail), budget items, and new budget sources. Some possible ideas for new funding sources for the Parks and Recreation Department are: 1. Greater reliance on volunteer labor 2. System of "matching" funds 3. New fees and /or higher fees for some services 4. Collect user fees for large group use of parks 5. Add a line -item fee to the City utilty bill 6. Annual Fundraisers\ 7. Form a non profit foundation in order to accept donations 8. Xeriscape plant sale These different ideas were discussed as possible revenue sources. VIII. INFORMATION FROM BOARD MEMBERS Cheryl Mize suggested that the Friends of Georgetown Parks meet and discuss the direction of the group. Kathryn Stallard told the board that Southwestern University has opened their facility to the public. She was concerned what kind of impact that would have on the Georgetown Recreation Center. Randy Morrow announced that we were one of the top 15 projects approved for the ISTEA grant thus far. There were 39 applicant and 15 made it through the first cut. The video that was submitted for the National Gold Medal was shown to the board. VII. ADJOURN Meeting was adjourned by Cheryl Mize and seconded by Tom Swift. CITY OF GEORGETOWN Parks & Recreation Board Amended Minutes July 11, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Joyce Gadison Mr. Tom Swift Ms. Joan Sukup Ms. Sarah O'Brien Ms. Debbie McGarry Mr. Mark Moore MEMBERS ABSENT: Ms. Cheryl Mize, Vice Chair Ms. Ronda Seagraves OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Carla Benton, Development Services Don Martin, San Gabriel Villiage I. APPROVE MINUTES Motion was made by Joyce Gadison to accept the June 13, 1996, minutes as written. Debbie McGarry seconded the motion and it passed by unanimous vote. R. CITIZENS WISHING TO ADDRESS THE BOARD None III. SURVEY ON NAMING CHAUTAUQUA PARK TO EDNA POWELL PARK Randy is working with Councihnember Davis on the survey to rename Chautauqua Park. Mr. Davis wants to be very involved and he suggested that the survey be sent to only his district. Joyce Gadison was interested in knowing how much the survey was going to cost. At this time Randy was unsure but he would be able to get that information for her. The survey will be sent out soon. IV. UPDATE ON REDESIGN TEAM - CARLA BENTON Carla Benton from the redesign team passed out a draft of the current model. The one thing the plan is missing is involvement from parks and recreation. The Parks and Recreation board has shown an interest in being involved in the selection of parkland. The redesign team is asking for a representative from the Parks and Recreation Board or from staff to serve as a liaison between the board and the redesign team. This person would attend regular meetings and bring back information from the meeting. They would have to make desicions regarding parkland dedication. Tom Swift made a motion to endorse the creation of the office of liaison between the Parks and Recreation Board and the Redesign Team. The person who would assume this duty will be determined at a later date. The motion was seconded by Debbie McGarry and passed by unanimous vote. V. REQUEST FOR SOFTBALL COMPLEX - NEIL COCHRAN Neil Cochran was not available for comment, but he has taken the proposal to City Council. Council suggested involving the Parks and Recreation Board and possibly tieing into the next grant. VI. PROPOSAL ON SAN GABRIEL VILLAGE DEVELOPMENT - DON MARTIN Don Martin gave a presentation on proposed parkland dedication for San Gabriel Village, a commercial development along I1135. Being a commercial development, they are not obligated to donate parkland. He is proposing to give the City of Georgetown parkland along the San Gabriel River across from Blue Hole Park. The parkland would serve as a buffer between Blue Hole Park and the commercial properties in order to maintain the beauty of Blue Hole Park. Tom Swift commented that the local residents of Blue Hole felt all anybody ever wanted to do was get a hold of the cliffs, the Blue Hole area, and the park for "themselves'. Even though the City denied its intentions with the clean up of the park and making it less accessible to vehicles the people of Blue Hole knew a change was coming. This change being the commercialization of the cliffs of Blue Hole. Mr. Martin spoke to the Parks and Recreation Board to let them know what is being proposed and to gain their support. The development also plans to build a trail along in hopes of eventually tieing into the San Gabriel Hike /Bike Trail. VII. CONTINUE DISCUSSION ON FUNDING OPTIONS Kathryn is still asking for suggestions from board members on funding options. A joint meeting with council should be scheduled soon to get some direction on funding options. VIII. INFORMATION FROM BOARD MEMBERS Joyce Gadison asked about the trees in Kelly Park. She said they were dying. Randy told her that they would be replaced in the fall when it was cooler. Debbie McGarry asked if a plaque could be placed by the playground equipment that was donated by Union State Bank. Randy said that could be arranged. The playground equipment will go on the new parkland the City obtained. Debbie also commented that the liaison between the redesign team and the board be a staff person due to all the meetings that would be scheduled. Kathryn Stallard commented that a staff person, possibly Andy Hesser, be the liaison between the redesign team and the Parks and Recreation Board. Tom Swift reported that he was unsuccessful in contacting someone from the playscape committee. Randy Morrow said that the concrete portion of the trail is finished except for two remaining bridges, one at VFW and the low water crossing bridge. The parks department will start the granite portion of the trail soon. In response to the liaison between the redesign team and the parks board, Randy said staff is limited, but it should be someone who can make the meetings regularly. The person designated will have decision making responsibility because of the fast turn around needed. VII. ADJOURN Meeting was adjourned by Tom Swift and seconded by Sarah O'Brien. CITY OF GEORGETOWN Parks & Recreation Board Minutes August 15,1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Ms. Sarah O'Brien Ms. Ronda Seagraves Mr. Tom Swift MEMBERS ABSENT: Mr. Mark Moore Ms, Debbie M`Garry Ms. Joan Sukup OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Bob Brent, Berry Creek Bob Wunsch, Berry Creek I. APPROVE MINUTES Motion was made by Tom Swift to accept the July 11, 1996, minutes as corrected with Tom Swift's comments about Blue Hole. Sarah O'Brien seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. PARKLAND DEDICATION FEES FOR SUNSET OAKS WEST Located on Booty's Crossing before Turtle Bend. They are proposing to give 2 detention ponds with a 3:1 slope in front of the subdivision which is approximately 3 acres or we can take money. The good points of the parkland are that it is land on the west side of IH35, the bad points are that it is right at the front of road, parking area is needed, and it will be hard to make it ADA. Possibly ask them to reconsider the location for the parkland and give better land. We also have never accepted detention ponds as parkland. Kathryn would like to send them a letter telling them what the parkland dedication rules are and what they are proposing does not really fit. Tom Swift made a motion requesting that Sunset Oaks West reconsider their parkland dedication so that it is in line with the subdivision regulations and emphasize that we would really like to have parkland rather than money. Ronda seconded the motion. The motion passed by unanimous vote. IV. PARKLAND DEDICATION FEES FOR CRYSTALL KNOLL TERRACE There was discussion on the parkland dedication. The information was not clear as to location and size of site. More information is needed to make an accurate decision. Tom Swift made a motion to table Crystall Knoll parkland dedication until further information can be obtained. Sarah O'Brien seconded the motion and it passed by unanimous vote V. PARKLAND DEDICATION FEES FOR PECAN BRANCH PHASE ONE The proposed parkland is 40 acres which is in the 100 year flood plain. The area is close to a church which will have parking. Kathryn asked if public parking could be in a flood plain. Randy said yes as long as there were no structures. Cheryl made a motion to accept the parkland if access is what is reflected in the plat, if there is no access, some would need to be provided for acceptance. Joyce Gadison seconded the motion and it passed by unanimous vote. VI. PARKLAND DEDICATION FEES FOR THE RESERVE AT BERRY CREEK The Reserve at Berry Creek is proposing to build an 11 acre private amenity swim and tennis center. The representatives of Berry Creek are just now approaching the City with the possibility of working a deal with the golf course owners to let the City purchase the swim and tennis center located in Seranada which could be used as a partial match. The new area built by Berry Creek would become the new Berry Creek Swim and Tennis Center. The private amenity center could be used as a 50% match towards parkland dedication. The other 50% would be a credit towards purchasing the existing center in Seranada. Bob Wunsch asked the Parks and Recreation Board to defer action on the parkland dedication issue until the preliminary plat stage is complete and a deal can be worked out with the current swim and tennis center. Ronda Seagraves made a motion to defer making a decision on the parkland until a further date when more detailed information is available. Cheryl Mize seconded the motion and it passed by unanimous vote. VH. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Ronda Seagraves wanted to know if the Recreation Center had any down time scheduled clean for cleaning the building. Randy Morrow said that all cleaning is done in the evenings and on the weekends by contract staff. Occasionally cleaning is done during long holidays. Joyce Gadison had a concern with the way her husband was treated at the recreation center when he tried to sign their grandson up for a program. She said the staff person was rude and had a bad attitude. Randy said that he would correct the problem and he was sorry it happened. Sarah O'Brien mentioned that she still wanted to go on a site visit of San Gabriel Village. A time will be set up when the weather cools. Sarah also commended the lifeguards for the good job they do. Tom Swift commented on how impressed he was with the way the pool staff handled the near drowning situation. He had heard some rumors and called Randy to get the story straight. Tom also was able to reach some members from the playscape organization, Julie Jordon and Chris Miller, and they are willing to meet with the Friends of Georgetown Parks to transfer funds and responsibility to Friends of Georgetown Parks. They are very concerned that everyone understand the $10,000 stay in escrow and the proceeds go to maintenance of the playscape. Cheryl is to organize a meeting with Julie Jordan and Chris Miller along with Kathryn, Randy and Tom. Cheryl Mize reported that the Friends of Georgetown Parks organization is current on all its financial data. She asked about the survey on Chautauqua park and it is going to be ready to send out to District 2 soon. In regards to the liaison between the parks and recreation board and the development review process, it will be either Randy or Andy. The DRC meetings take a lot of time because the parks issues are spread out through out the agenda. The meetings sometimes take all day. If there was a way to make the meeting more efficient, like maybe grouping all park issues together that would be more efficient. Randy goes to budget hearings in the next few weeks. Some major items on the budget are a parking lot at blue hole, restrooms at San Gabriel Park and Blue Hole, and a maintenance person for the square. The Convention and Visitors Bureau Board would like to have a joint meeting in September. Also, we are still trying to organize a joint meeting with Council. Randy suggested having a joint meeting before the trail dedication in October. The trail is going well, an extension was granted due to a late start. The grand opening will be sometime in October. VIII. ADJOURN Meeting was adjourned by Sarah O'Brien and seconded by Ronda Seagraves. CITY OF GEORGETOWN Parks & Recreation Board Amended Minutes September 12, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Ms. Sarah O'Brien Ms. Ronda Seagraves Mr. Tom Swift Ms. Debbie McGarry Ms. Joan Sukup MEMBERS ABSENT: Mr. Mark Moore OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant I. APPROVE MINUTES Motion was made by Joan Sukup to accept the August 15, 1996, minutes. Debbie McGarry seconded the motion and it passed by unanimous vote. R. CITIZENS WISHING TO ADDRESS THE BOARD None III. SUNSET OAKS WEST PARKLAND DEDICATION There was a brief discussion over the land under consideration. The land proposed is detention ponds and the board wants land, but in another area. They want to postpone taking any action on this matter. Cheryl Mize made a motion to stay with the same recommendation that it does not meet regulations. Debbie seconded the motion and it passed by unanimous vote. Kathryn asked if a summary sheet could be made with all the subdivision regulations for easy reference. IV. PECAN BRANCH PARKLAND DEDICATION This parkland dedication was discussed and voted on last month. The map is current and the parkland dedication is now 5 acres and not 40 acres. There was discussion on access to the park from the subdivision. There is an utility and access easement in the back of the proposed parkland that could provide access. The board needs assurance as to wether there will be access. Sarah O'Brien made a motion to accept land with the stipulation that there will be quaranteed access for all phases of development without exiting the development. Cheryl seconded the motion and it passed by unanimous vote. V. PRELIMINARY PLAT WESTWOOD VILLAGE PARKLAND DEDICATION This area of development is off of Dawn Drive and is an apartment complex. There is no proposed parkland dedication at this time. There is adequate parkland in this area. Cheryl made a motion to accept parkland dedication fees. Debbie McGarry seconded the motion and it passed by unanimous vote. VI. CONCEPT PLAN UNIVERSITY PARK, UNIT TWO PARKLAND DEDICATION This subdivision is located across from Southwestern University Golf Course. They are proposing to give 1.5 acres of parkland. This land would be adjacent to a piece of parkland previously dedicated in First Charter Subdivision which would create one large park. The only drawback is that it is located on Southwestern Boulevard which is a busy street. This parkland would also tie into land located along Smith Branch. Sarah O'Brien made a motion to accept the parkland with the understanding that this is an additional 1.5 acres that does not included previous dedications. Debbie McGarry seconded the motion and it passed by unanimous vote. VII. CONCEPT PLAN DEVONSHIRE FARMS PARKLAND DEDICATION This subdivision is located on Highway 29 across from Churchill Farms. At this time there is no parkland set aside for dedication. Land is needed in the area, but the board will take parkland dedication fees. Sarah made a motion to accept parkland dedication fees in leu of land and that we as a board pursue purchasing land that would serve that community with the dedicated funds in a timely fashion. Debbie McGarry seconded the motion and it passed by unanimous vote. VIII. INFORMATION FROM BOARD MEMBERS AND DIRECTOR The playscape committee had not been contacted due to scheduling conflicts, but Cheryl said she would contact them in the next few weeks. Randy was approached by the schools about tennis court at Benold. The parks and recreation board would like to be on the planning process. Randy suggested that the school prioritize where they would like joint equipment placed because of the possibility of the schools changing. Kathryn is still pursuing contact with council on alternate sources of funding. Crystall Knoll will come back to the board when definite parkland lines can be defined. Kathryn suggested touring the San Gabriel Village site for the October meeting. Kimberly is to contact Don Martin and set up a meeting for October 10, 1996, at 6:00 pm to tour the site. The regular meeting will be at 7:00 pm. The Century Plan needs some revisions. The Texas Parks and Wildlife reviewed the Century Plan and found that some things were missing in order to be elibible for a grant. Kathryn asked Cheryl Mize and Sarah O'Brien to help revise the Century Plan. The fees for rental of the community center and softball fields need to be reviewed. Randy was going to look at other cities and their fee structure and also look into the study that was done by Harold McDonald. Tom Swift reported on a meeting with the Citizens Advisory Committee where they discussed Hike /Bike Trial security. Police and heavy use of the trail will help cut down on violence. Chief Hesser liked Tom's idea of having officers on the trail on bicycles early on to encourage people to use the trail and that it is safe. Some possible ideas for the grand opening of the Hike /Bike Trail in October are a fun run, scavenger hunt, and t- shirts. The Chautauqua Park issue will be on the October 10, 1996, agenda. A parkland dedication map is being compiled by GIS and should be ready at the October meeting. Budget information was included in the packet for all board members. Some big items are restrooms at Blue Hole and San Gabriel Park and also a parking lot at Blue Hole and the athletic. VIII. ADJOURN Meeting was adjourned by Joyce Gadison and seconded by Ronda Seagraves. CITY OF GEORGETOWN Parks & Recreation Board Minutes October 10, 1996 MEMBERS PRESENT: . Ms. Kathryn Stallard, Chair Ms. Joyce Gadison Ms. Sarah Ruth Ms. Ronda Seagraves Mr. Tom Swift Ms. Joan Sukup MEMBERS ABSENT: Ms. Cheryl Mize, Vice Chair Ms. Debbie M`Garry Mr. Mark Moore OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Prior to the regular meeting, Don Martin of the San Gabriel Village gave the board a site tour of the new development. I. APPROVE MINUTES Motion was made by Ronda Seagraves to accept the September 12, 1996, minutes as amended. Joyce Gadison seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. DISCUSSION ON RENAMING OF CHAUTAUQUA PARK TO EDNA POWELL PARK The results of a survey conducted by the Parks and Recreation Department was passed out last month. Joyce said that she thinks the name should rename Chautauqua. There is already a pavilion named after Edna Powell. She feels that it would be inappropriate to name a park after her since there is already a pavilion named after her. Joyce said she feels that is the consensus of District 2. There is some concern that it was unfair for the people in District 2 to make the decision that it should have been a City wide survey. A motion was made by Joyce Gadison to recommend to City Council be to leave Chautauqua Park as survey indicates. Ronda Seagraves seconded the motion and it passed by unanimous vote. IV. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Randy Morrow - 90% of the trail is complete and the Grand Opening is scheduled for November The switchback is open and the Parks Department is planting bedding plants on the slopes. Soccer and football fields are almost ready. The goals will be set out for the grand opening and put into storage until the fields are ready for play. There was also some discussion on who to name the new athletic complex after. Randy also said that he is working on the next TP &WD Grant. Tom Swift - Commented that Blue Hole Park looks nice after it was cleaned out. COU helped with the work. There was a problem coordinating events during the American Heart Association Run/Walk. There were too many events going on in the park on that particular day. Tom expressed concern that there should be better coordination between events happening in the city. Having the Police and Parks and Recreation involved in the permit process would make things flow more smoothly. Ronda Seagraves recommended getting the Parks and Recreation department involved in the permit process when issuing a permit involves parkland. The permits are currently being done by Fire Services. Joni Sukup announced that her family had sold Robert's Printing after 40 years. Sarah Ruth said the school will do a long range plan determining the plan for each school and what grade would be housed there. This will help the Board in terms of knowing which schools to concentrate on joint school/parks. Also the PTA from one of the schools is trying to raise money to put in playground equipment. Kathryn Stallard thanked Kimberly Garrett for coordinating the joint dinner with the CVB Board and putting together a brief description of the subdivision regulations. Kathryn reminded the board to think about new and outgoing members, especially the members who are up for renewal. Don Martin also suggested on the tour that the Parks and Recreation Department may want to install some pavilion or shelter in the conservation area of San Gabriel Village. Parks and Recreation Board will need to discuss different possibilities. V. ADJOURN Meeting was adjourned by Tom Swift and seconded by Ronda Seagraves. CITY OF GEORGETOWN Parks & Recreation Board Minutes November 14, 1996 MEMBERS PRESENT: Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Ms. Sarah Ruth Mr. Tom Swift Ms. Joan Sukup Mr. Mark Moore MEMBERS ABSENT: Ms. Kathryn Stallard, Chair Ms. Debbie McGarry Ms. Ronda Seagraves OTHERS PRESENT: Mary Lee Dobi, Recreation Superintendent Kimberly Garrett, Administrative Assistant Keith Young, Key Group Engineering John Kuchar, Guest Jonathon Kuchar, Guest I. APPROVE MINUTES Motion was made by Tom Swift to accept the October 10, 1996, minutes. Sara Ruth seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. OVERVIEW ON THE REDESIGN TEAM - CARLA BENTON Over the last year the development process has been redesigned. In that redesign, many groups of people were contacted as to how the development process could be improved. The changes were incorporated and new model was designed. The Council has accepted the proposed model and implementation will start with a pilot program on January 1, 1997, and last for 3 to 4 months. A staff liaison from Parks and Recreation will be assigned to the team as needed to discuss park issues. They will be brought in at the first level. Carla and her staff were commended for doing a good job on the project. IV. DISCUSSION OF DEVONSHIRE FARMS PARKLAND DEDICATION Keith Young from Key Group Engineering presented parkland dedication on Devonshire Farms Subdivision which is located on Highway 29 East. The parkland proposed is greenbelt and parkland along the San Gabriel River in Phase 10 of the development and two detention areas, greenbelt, and parkland in Phases 6 and 7. There would be a temporary park access easement to allow residents to get to park areas until permanent access was available. There was much discussion on the proposed parkland. Located on the property are 2 large stock tanks, a historic home, barns and corrals. The first area of development has approximately 350 homes proposed, but there is no parkland for development in the immediate area for residents. This was a major concern of the board. Tom Swift expressed concerns that he would like to see parks within walking distance of the first phases. Keith also agreed that from a marketing standpoint, parks in the first phases of development would be advantageous selling points. Keith Young proposed that he could put some pocket parks in the first phases of development and present it to the board at a future meeting. Tom Swift made a motion to table action on Devonshire Farms until a special meeting could be called. Sara Ruth seconded the motion. V. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Mark Moore said that the GISD pays a $5,000 lease on the baseball fields in San Gabriel Park. He would like to get in writing from the City who is responsible for the maintenance. Sara Ruth mentioned that the High School Swim Team is looking into building a bulk head for Williams Drive Pool. Joyce Gadison attended the last Council meeting and Chautauqua Park will remain the same name. Cheryl Mize said that she is considering running for City Council in 1998. She is petitioning to get moved to Planning and Zoning Board for next year, if that happens then she would not be on the board next year. Kimberly reminded everyone whose Parks Board term was expiring that they need to reapply to continue on the board. Those members who are expiring are Debbie McGarry, Joyce Gadison, Mark Moore, Kathryn Stallard, and Tom Swift. VI. ADJOURN Meeting was adjourned by Joyce Gadison and seconded by Tom Swift. CITY OF GEORGETOWN Parks & Recreation Board SPECIAL MEETING Minutes November 21, 1996 MEMBERS PRESENT: Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Ms. Sarah Ruth Mr. Tom Swift Ms. Joan Sukup Ms. Debbie M`Garry MEMBERS ABSENT: Ms. Kathryn Stallard, Chair Mr. Mark Moore Ms. Ronda Seagraves OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Keith Young, Key Group Engineering I. DEVONSHIRE FARMS PARKLAND DEDICATION Keith Young from Key Group Engineering presented a revised concept plan of Devonshire Farms. The new plan included 2 pocket parks in the first phases of development and also the green belt along the San Gabriel River. The two new parks proposed are 1 acre and 1.5 acres, respectively. There is a park on each side of Georgetown Innerloop Road, which is good. Also all streets will have sidewalks on one side so there will be walking access to both parks. The greenbelt dedication met dedication requirements. Amenities may be put on the greenbelt and in the floodplain. Tom Swift made a motion to recommend to council to accept the 2 proposed pocket parks and greenbelt along San Gabriel River. Sara Ruth seconded the motion and it passed by unanimous vote. VI. ADJOURN Meeting was adjourned by Joyce Gadison and seconded by Tom Swift.