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HomeMy WebLinkAboutMinutes_PAREB_1999MEMBERS PRESENT: Mr. Ben White, Chair Ms. Joan Sukup, Vice Chair Mr. Wesley Kidd Ms. Rochelle Hall- Schwarz Mr. Thurman Holt Mr. John Philpott Mr. Jim Atencio Ms. Brenna Nedbalek Mr. Don Brent ABSENT: None CITY OF GEORGETOWN Parks & Recreation Board Minutes February 11, 1999 OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Mary Lee Dobi, Recreation Superintendent Kelli McMahan, Recreation Superintendent Andy Hesser, Parks Superintendent I. APPROVE MINUTES FROM January 14,1999 A motion was made by Brenna Nedbalek to accept the minutes from the January 14, 1999, meeting. Jim Atencio seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. INTRODUCTION OF PARKS AND RECREATION STAFF Randy introduced parks and recreation staff members and then each one told a little about what they do for the department. Kelli McMahan, Special Services Superintendent, coordinates all the adventure recreation programs. She works with the Georgetown Project on many activities. Currently there is a joint staff person between the Georgetown Project and Parks and Recreation that is working with the after school program and adventure recreation. Kelli is also responsible for all the camps that parks and recreation offers. She also supervises staff that coordinates senior programs and the tennis program. She is proud to have a strong following in the outdoor recreation programs. Andy Hesser, Parks Superintendent, is responsible for maintaining 13 parks, 3 cemeteries, 3 swimming pools, the community center, downtown, and the hike and bike trail. The parks department has 12 full time employees and 4 -6 seasonal employees during the summer. Andy started out as an intern from Colorado State and got involved with the first grant and the trail system, he has worked his way up to Parks Superintendent. The parks department has been involved in building many playscapes for joint school/parks. The parks department also helps with many special events throughout the year. Mary Lee Dobi, Recreation Superintendent, is a Texas A &M graduate. She is in charge of athletics, aquatics, and the recreation center. The athletics program includes adult softball which is a growing sport. We will be hosting the TAAF State Tournament in 2000. We also took over the girls fastpitch program and t -ball that is held at the VFW fields. We have a youth soccer program that runs in the spring and fall and also a youth basketball program which runs in the winter. These programs were given to parks and recreation by the Georgetown Youth Recreation Association. We teach swim lessons to all ages from 6 months to adult at all three City pools. There are 6 pool managers and 30 lifeguards that staff the pools throughout the summer. Some new programs that parks and recreation has started are in -line hockey and womens over the hill soccer. Kimberly Garrett, Administrative Assistant, works very closely with Randy. She tracks and helps write grants for the department. She tracks the budget and does other financial reports. It is her responsibility to make sure all parks and community center reservations are done correctly. Ben thanked the staff for their input. IV. UPDATE ON SAN GABRIEL RIVER PARK III PROJECT Randy gave the board members an updated drawing of the softball complex and said that the softball fields would all be long enough to host major tournaments. V. TOUR OF PARKS ON FEBRUARY 27TH There will be a tour of all the City parks on Saturday, February 27, 1999, at 10 am. Everyone should meet at the recreation center. VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Rochelle said she would try to come to the 5k on Saturday and help out. Brenna said the Main Street Children's Center came to the recreation center for a tour and had a wonderful time. She said she would like to get more information to distribute to the children and their families. She also said she had a new home phone number 869 -1254. Wesley wanted to know if the tennis courts at Berry Creek would be resurfaced. Randy said that they would not be resurfaced at this time. He also wanted to know when the McMaster Fields would be lighted. Randy said the lights are tied to the grant and should be done this year. Wesley also asked when the boards and commissions banquet was. It is on March 25' at Sun City. John asked for e-mail addresses for the board members. Thurman is sorry that he will miss the 5k this weekend. Don asked if the parks department would eventually get overextended. Randy said yes and that he was going to ask for more staff in next years budget. Joanie said she would try to come and help with the 5k on Saturday. — Jim expresses his gratitude for being on the board. He said it have given him a different look at recreation. Randy said that we should be taking over the Berry Creek Tennis Center in May or as soon as their new facilities were finished. The Village is going to build a heated pool. The City will run the pool and the school will be able to use it. Ben mentioned that the lights on the basketball court at Williams Drive have been on late at night and wondered if the timers should be checked. VII. ADJOURN Wesley Kidd made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board Minutes March 11, 1999 MEMBERS PRESENT: Mr. Ben White, Chair Ms. Joan Sukup, Vice Chair Mr. Jim Atencio Ms. Brenna Nedbalek Mr. Don Brent MEMBERS ABSENT: Mr. Wesley Kidd Ms. Rochelle Hall- Schwarz Mr. Thurman Holt Mr. John Philpott OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Roberto Garcia, Garcia Design, Inc. I. APPROVE MINUTES FROM February 11, 1999 A motion was made by Don Brent to accept the minutes from the February 11, 1999, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III UPDATE ON SAN GABRIEL RIVER PROJECT III - GARCIA DESIGN, INC. Randy gave an overview on the San Gabriel River Project III for the new members. The project will include a 4 -plex softball complex, one mile concrete trail, mountain bike trail, nature trail, ropes course, climbing wall, 18 hole disc golf course, roller hockey rink, picnic pavilions, playgrounds, sand volleyball, and horseshoe pits. Roberto Garcia from Garcia Design, Inc. brought the board up to date on the project. He showed updated drawings and sketches on the project. He is 15% complete with the design phase. The drawings mainly focused on the athletic complex because that is where 75 -80% of the City's investment lies. Roberto had a thought for the Parks and Recreation Board concerning the river bank under 11435. He wants to restore it and have a demonstration area for reclaiming part of the river bottom. Roberto also talked about TxDOT's plans to widen Austin Avenue. When TxDOT starts construction, the trail would have to temporarily shut down until the bridges are complete. When the widening project is complete, may look at the possibility of building steps from the trail to the street level. This would provide for easier access to the river and from the hike/bike trail. The ballfield area would be unique. The concession stand is situated in between two ballfields which is accessible to all athletic fields in the complex. Roberto is trying to find a way to make the entrance and walkway to the concession stand wider. The sidewalks in the athletic complex will be 12 feet wide. The space is tight at the athletic complex and it was utilized well to fit in all the components. Roberto wanted the board to think about a policy addressing the restoration of the San Gabriel River bottom. Also to see about establishing an open dialog with TxDOT on the construction of stairs at Austin Avenue Bridge. And also coming up with some rules establishing use of the park. The plans and drawings must still go through P &Z for approval. The board thanked Roberto for giving the presentation. VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Brenna said she needed 27 packets to pass out at Main Street Baptist's Day Care Center. Jim said he enjoyed the tour of the parks. Don enjoyed the tour and commended Randy and the parks crew for taking such good care of the parks. Randy said he is excited about the new project starting. Ben thanked Randy for the tour and also reminded board members of the appreciation banquet scheduled for March 25`n at Sun City. VII. ADJOURN Jim Atencio made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board Minutes April 15,1999 MEMBERS PRESENT: Mr. Ben White, Chair Mr. Jim Atencio Ms. Brenna Nedbalek Mr. Don Brent Mr. Wesley Kidd Ms. Rochelle Hall- Schwarz Mr. Thurman Holt Mr. John Philpott MEMBERS ABSENT: Ms. Joan Sukup, Vice Chair 1 117•Y'7,�1;Y�6 Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant I. APPROVE MINUTES FROM March 11, 1999 A motion was made by Jim Atencio to accept the minutes from the March 11, 1999, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None III. NRPA GOLD MEDAL FINALIST Randy announced that the Parks and Recreation Department received notice that they were a finalist for the National Gold Medal this year. The award winner will be announced in Nashville, Tennessee, in October. A video about the parks and recreation department is being prepared to submit to the judges as part of the finalist process. VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Randy talked about the upcoming budget for 1999/2000. Some staff positions he will be requesting are additional parks workers, a tennis pro, aquatic supervisor, a special events coordinator, and an additional full time person at the Tennis Center. In addition, the department wants to apply for a Transportation Efficiency Act of the 21" Century grant administered by TxDOT. This grant would be a trail from Chautauqua Park to the Post Office. Ben said the board would support him on his requests. Wesley thanked parks and recreation for the use of the soccer fields and conference room for the recent UIL Soccer tournament. Wesley asked about the status of lighting the Mike Master Fields. Randy said it was in the budget as a Capital Improvement Project. Wesley also asked about the situation on the water park. Randy said that the creation of a 4B passed 4 -3. Jim asked about getting bike paths on some of the major streets. Randy said that future streets would have bike paths and the older streets would have to be looked at to see if they were wide enough. Brenna said she got the packets on parks and recreation information to pass out at her day care. Thurman said he was sorry he missed the last meeting. Things are exciting and we have a good trail system. John asked if the plans are still available to view on the hike and bike trail. Randy said they were in his office. John also said that he enjoyed the dinner at Sun City. Don asked if the water park would have a negative impact on parks and recreation? Randy said no. VII. ADJOURN Don Brent made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board Minutes May 13,1999 MEMBERS PRESENT: Mr. Jim Atencio Ms. Rochelle Hall- Schwarz MEMBERS ABSENT: Mr. Ben White, Chair Ms. Joan Arneson, Vice Chair Ms. Brenna Nedbalek Mr. Don Brent Mr. Wesley Kidd Mr. Thurman Holt Mr. John Philpott OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Eldon Hobbs, Citizen Jay Saenger, Citizen There was not a quorum present. I. APPROVE MINUTES FROM April 15,1999 H. CITIZENS WISHING TO ADDRESS THE BOARD Eldon Hobbs and Jay Saenger spoke to the board about the recreation center changing its weekday opening hours from 6:00 am to 7:00 am. They expressed concerns about wanting to be able to exercise early in the morning. Randy said we could open at 6:00 am on Mondays, Wednesdays, and Fridays and open at 7:00 am on Tuesdays and Thursdays. Both men agreed that would be fair. HI. NRPA GOLD MEDAL FINALIST VIDEO IV. "NO DIVING" ORDINANCE FOR BLUE HOLE CLIFFS V. INFORMATION FROM BOARD MEMBERS AND DIRECTOR VI. ADJOURN CITY OF GEORGETOWN Parks & Recreation Board Unofficial Min uIes- meetnrg not posted June 10, 1999 MEMBERS PRESENT: Mr. Ben White, Chair Ms. Joan Arneson, Vice Chair Mr. Wesley Kidd Mr. Thurman Holt Ms. Rochelle Hall- Schwarz MEMBERS ABSENT: Ms. Brenna Nedbalek Mr. Don Brent Mr. John Philpott Mr. Jim Atencio OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant I. APPROVE MINUTES FROM April 15,1999 A motion was made by Wesley Kidd to accept the minutes from the April 15, 1999, meeting. Thurman Holt seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None ITI. CONSIDER AND APPROVE UPDATED PARKLAND DEDICATION ZONES Parkland dedication zones need to be updated due to the City's recent annexation and growing ETJ. The new zones will include Sun City, Shell Road, and Berry Creek. The number of zones will increase from 16 to 19 zones. Thurman Holt made a motion to recommend to City Council to accept the updated parkland dedication zones. Rochelle Hall- Schwarz seconded the motion and it passes by unanimous vote. IV. NRPA GOLD MEDAL FINALIST VIDEO Board members watched the NRPA Gold Medal Finalist Video. V. INFORMATION FROM BOARD MEMEBERS AND DIRECTOR Rochelle congratulated Joan on her recent marriage. She also inquired about evening aerobics classes. There are classes at 5:30pm and 5:45pm every evening during the week. She also asked about an indoor pool. The City does not have an indoor pool, the only on is at Southwestern University. Thurman asked if the Holly Street extension would be finished by July 4" Celebration. Randy said it would wait until July or August to bid out with the Hike and Bike Trail. Thurman also asked for an aerial of the park for the planning of July 4'. Wesley said he was sorry he was not at the last meeting. Joan said she was sorry that she missed the last two meetings. Randy told the board that parks and recreation is busy with swimming lessons, camp, and water aerobics. The City has still not acquired the Berry Creek Facility or the heated pool at Georgetown Village. Reata Trails Park will be started soon. Ben said there is a citizen group talking to residents of Sun City and wanted to know who they where with, either CVB or Downtown Association. VI. ADJOURN Rochelle Hall- Schwarz made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board July 15,1999 MEMBERS PRESENT: Mr. Ben White, Chair Mr. Wesley Kidd Mr. Thurman Holt Ms. Rochelle Hall- Schwarz Ms. Brenna Nedbalek Mr. Don Brent Mr. Jim Atencio MEMBERS ABSENT: Ms. Joan Arneson, Vice Chair Mr. John Philpott OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Clara Scarbrough, Luther Stearns Log Cabin William Fullen, Luther Stearns Log Cabin Margie Fullen, Luther Stearns Log Cabin Bill Hightower, Luther Steams Log Cabin Irene Varan, Luther Stearns Log Cabin L APPROVE MINUTES FROM April 15,1999 A motion was made by Wesley Kidd to accept the minutes from the April 15, 1999, meeting. Thurman Holt seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD Discussed under Agenda Item 5 III. CONSIDER AND APPROVE UPDATED PARKLAND DEDICATION ZONES Parkland dedication zones need to be updated due to the City's recent annexation and growing ETJ. The new zones will include Sun City, Shell Road, and Berry Creek. The number of zones will increase from 16 to 19 zones. The zones are determined by population density. Don Brent made a motion to recommend to City Council to accept the updated parkland dedication zones. Brenna Nedbalek seconded the motion and it passes by unanimous vote. IV. REVIEW PARKLAND DEDICATION ALONG NORTH SAN GABRIEL RIVER There is a developer that has submitted a preliminary plan to Development Services that is along the San Gabriel River. The property is along County Club Road and Spring Valley. The developer is willing to give more parkland than is required. Randy said the board might see this again in 60 -90 days. V. DISCUSSION AND APPROVAL OF LUTHER STEARNS LOG CABIN There is an old log cabin out Hwy 29 East that once belonged to Luther Stearns. Clara Scarbrough, a descendent of Luther Steams, wants to move the cabin to Georgetown. Ms. Scarbrough said that the log cabin is in very bad condition and she would pay all expenses to have it moved and restored. She would like to have it placed at Old Town Park on Austin Avenue because another log cabin is located there. Bill Hightower said that the cabin was of outstanding architecture for that period and he would like to see it restored and used for teaching purposes, like a "living area ". Clara thought it would be a good idea to put the log cabin at Old Town Park with the other log cabin. Thurman Holt suggested finding a better place to put the log cabin. Randy Morrow suggested the Rivery Area and that it could be an area where other historical buildings are displayed. Ben White said he sensed a positive attitude among the parks board members. Ben suggested forming a committee to look at the log cabin and possible locations. Clara said that was a good idea and that she would like to see what other locations would be available. Ben appointed a committee of Brenna Nedbalek, Jim Atencio, and Don Brent as chair, to access the overall project including ongoing maintenance and location. Wesley made a motion to accept the appointed committee of Brenna Nedbalek, Jim Atencio, and Don Brent as chair, to access the log cabin. Thurman Holt seconded the motion and it passed by unanimous vote. The committee will meet on August 7" at 9:00 am at the rec center. INFORMATION FROM BOARD MEMEBERS AND DIRECTOR Wesley asked when Garcia Design was going to come back and give an updated presentation to the parks board. Randy said he would contact Roberto Garcia and set up a time. Don Brent asked about the Tennis Center and when the City would be taking it over. Randy said the City should take it over in a few weeks and it will take 2 weeks to get it ready for business. There will be 3 part-time assistants and a tennis pro hired. Ben White asked about the status of the batting cages. Randy said legal is reviewing the contract and it should go to City Council in August. VI. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board August 12, 1999 MEMBERS PRESENT: Mr. Ben White, Chair Ms. Joan Arneson, Vice Chair Mr. Wesley Kidd Mr. Thurman Holt Ms. Brenna Nedbalek Mr. Don Brent Mr. Jim Atencio MEMBERS ABSENT: Mr. John Philpott Ms. Rochelle Hall- Schwarz OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Irene Varan, Luther Stearns Log Cabin Steve O'Brien, Williamson County Sun Roberto Garcia, Garcia Design Wil Mehaffey, Berry Creek Neighborhood Association Sally Volling, Berry Creek Neighborhood Association Lisa Jackens, Berry Creek Neighborhood Association I. APPROVE MINUTES FROM July 15,1999 A motion was made by Brenna Nedbalek to accept the minutes from the July 15, 1999, meeting. Jim Atencio seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. PARKLAND ISSUES AT BERRY CREEK SUBDIVISION Representatives from the Berry Creek Neighborhood Association came before the board to request a park/parkland be established in their neighborhood. There are no parks in the subdivision. The representatives expressed concern for the safety of the children playing in the neighborhood. Right now some of the children are playing in the street. The neighborhood association is trying to work with the new developer on getting some parkland donated. Several members of the neighborhood association are meeting with the developer at the same time as this meeting. Randy asked if other residents of Berry Creek are in favor of a park. The neighborhood association said yes they were. Ben asked the neighborhood association to keep him informed on how the meeting with the developer went. IV. PRESENTATION ON HIKEBIKE TRAIL SAFETY PROJECT Postponed until the September meeting. V. UPDATE ON SAN GABRIEL RIVER PARK HI PROJECT Roberto Garcia gave the board an update on the San Gabriel River Project III. He said there was a 4 -8 week delay because of access to some of the land that needed surveying, On September 9', 90% of the plans should be ready. Permits will be submitted by the end of August. There are some options on the ballfield lighting. The soil is deep clay which will make setting and stabilizing the light poles a challenge. A stainless steel baseball bat will be in the center of the softball complex. Roberto showed a sketch of the proposed bat that would mist water when a certain button was pushed. Thurman asked about the safety of the center because of foul balls. Roberto said it would be controlled with nets and fences. There are three bridge alternatives to crossing the San Gabriel River under IH35. The best alternative is to put a bend in the trail to enter the bridge landing at a better angle. There are three basic parts to construction. The softball complex, the trail and the rivery area. It will take 3 -6 months for construction. There may be some delay in construction due to TxDOT working under IH35 and Austin Avenue Bridge. Roberto said the construction will be easy, the phasing will be difficult. The bidding should take place in September and construction should begin in October and take 90 -120 days. VI. SUBCOMMITTEE REPORT OF LUTHER STEARNS LOG CABIN Don and Brenna went on a tour of the Luther Stearns Log Cabin along with Irene Varan, Randy Morrow, and Clara Scarbrough. The committee thought there was about 20% of usable materials from the original log cabin. Irene Varan conferred with that statement. The committee said the log cabin was not what they had envisioned. All the nails they found were round indicating that the structure was not that old. Don Brent mad a motion to recommend to City Council that the board not accept the log cabin as a City project. Wesley Kidd seconded the motion and it passed by unanimous vote. Irene Varan agreed that it was not a log cabin and that it was in bad shape. She suggested that maybe some pieces of the building could be salvaged and put on display to show the family heritage. VII. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Joan asked if the bridge under IH35 would be similar to the Bonner Bridge and Randy said yes. Wesley asked if the San Gabriel River Proj ect had to be finished in a year and a half. Randy said the project has three years to complete and must be finished by January 2000. VIII. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board September 16,1999 MEMBERS PRESENT: Ms. Joan Arneson, Vice Chair Mr. Wesley Kidd Ms. Brenna Nedbalek Mr. Jim Atencio Mr. John Philpott Ms. Rochelle Hall- Schwarz MEMBERS ABSENT: Mr. Ben White, Chair Mr. Don Brent Mr. Thurman Holt OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Irene Varan, Luther Stearns Log Cabin Lou Fuller, Luther Stearns Log Cabin Margie Fuller, Luther Stearns Log Cabin I. APPROVE MINUTES FROM August 12,1999 A motion was made by Jim Atencio to accept the minutes from the August 12, 1999, meeting with the corrected date of January 2001, as the completion date of the San Gabriel River Park III. Brenna Nedbalek seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None M. PRESENTATION OF MIKE/BIKE TRAIL SAFETY PROJECT This presentation was delayed until the next meeting. IV. DISCUSSION ON GEORGIAN PLACE PARK NAMING The developer from Georgian Place is going to dedicate a 10 acre park and would like it to be named Geneva Park. The board viewed the current map on Georgian Place and did not see a 10 acre park designated. The board needs more information and clarification as to the proposed park. V. DISCUSSION AND ACTION ON LUTHER STEARNS LOG CABIN Lou and Margie Fuller with the Museum Board said they surveyed the log cabin and said it could be rebuilt. Mr. Fuller said he would like it to be a museum project. He would like to help gather the necessary information and supplies in order to reconstruct the log cabin. The Museum Board would design a sketch of what they envision the log cabin would look like. This will take about one month. Mr. Fuller also mentioned that the Steam's Family may want to get a historical marker. It was also discussed that an archeological study should be done on the site to discover what tools and dishes were used during that time period. This would help in reconstruction. An approval from the current landowner to do the study would be required. Mr. Fuller said he would come back to the January meeting with a sketch and findings about the archeological study. VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Wesley asked about the status of Reata Trails. Randy said the land is being cleared and all of the equipment has been ordered. The park should be completed this winter. Rochelle asked about the status of the lighting the McMaster Fields. Randy said next summer it should be done. John asked how the budget hearings have gone. Randy said the budget passed 5 -2 on the first reading. The second reading is scheduled for September 28, 1999. John also asked about the status of the park at Berry Creek. Randy said the homeowner's association was working with the new developer to get some land donated. Brenna asked about the playground equipment at Annie Purl. Randy said there is $10,000 in the City budget to help build a playground. The PTA/school is going to match that amount. Jim wanted to know how the grand opening of the Tennis Center went. Randy said it went good, there were a lot of people that attended. Randy said work has begun on Reata Trails Park. The Detailed Development Plan for the San Gabriel River Park III Project is almost complete. The plans are 90% finished. We are waiting to here from TNRCC about a waiver for the water pollution abatement plan. We should be able to bid out the project in October. VII. ADJOURN Rochelle Hall- Schwarz made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board October 14,1999 .......................... .............. ...... t. MEMBERS PRESENT: Mr. Ben White, Chair Ms. Joan Arneson, Vice Chair Ms. Brenna Nedbalek Mr. Thurman Holt MEMBERS ABSENT: Mr. Don Brent Mr. Wesley Kidd Mr. Jim Atencio Mr. John Philpott Ms. Rochelle Hall- Schwarz OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Assistant Ed Barry, Development Services Clyde von Rosenburg, Development Services Sara Milburn, Planning and Zoning Commission Robert Brannen, Planning and Zoning Commission Cal Wilkerson, Planning and Zoning Commission Claude Proctor, Planning and Zoning Commission Pat Walsh, Planning and Zoning Commission I. JOINT MEETING WITH PLANNING AND ZONING COMMISSION ON PARKLAND DEDICATION Members of the Parks and Recreation Board and Planning and Zoning Commission discussed how parkland dedication is acquired. Items discussed were public access to the parkland by a street, land donation versus money donation, and flood plain land. Planning and Zoning would like to know how the parkland fits into the general scheme of the park plan. This is in the case where the land is not adjacent to any streets or roads. The desire of Parks and Recreation is to have land along the rivers to expand the hike and bike trail system. Land along the floodplain is also acceptable because you can build trials in that area. The Parks and Recreation Board and Planning and Zoning Commission want to look at how the process can be streamlined so that Parks and Recreation can have input where parkland is dedicated. H. APPROVE MINUTES FROM September 16, 1999 No quorum present to approve minutes HI. CITIZENS WISHING TO ADDRESS THE BOARD None IV. PRESENTATION OF HIKE /BIKE TRAIL SAFETY PROJECT Brent Schacherl and Lamont Navarette from the Georgetown Police Department spoke on a Hike/Bike Trail Safety Project. This project would involve volunteer citizens to serve as park rangers to patrol the parks. The rangers would attend classes and receive a shirt. They would work different shifts depending on the number of volunteers. The officers also introduced personal safety alarms that citizens could check out at the Recreation Center. The officers said this was a very cost- effective way to patrol the park. V. DISCUSSION AND ACTION ON GEORGIAN PLACE PARK NAMING Ty Cunningham is proposing to give an additional 9.36 acres of parkland in addition to the .92 acres required for Georgian Place. In return Ty is requesting that the park be named Geneva Park. Legal needs to be contacted to interpret the 80% rule in Park Naming Policy. VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Parks and Recreation Board members that have expiring terms this year need to reapply to City Hall by November l ". Members that are eligible to reapply are Don Brent, Thurman Holt, Rochelle Hall- Schwarz, and Joan Arneson. The Parks and Recreation staff will travel to Nashville next week in hopes of winning the National Gold Medal Award. Ben said he missed seeing the Notes and Thoughts. VII. ADJOURN CITY OF GEORGETOWN Parks & Recreation Board November 11, 1999 MEMBERS PRESENT: Mr, Ben White, Chair Ms. Joan Arneson, Vice Chair Ms. Brenna Nedbalek Mr. Thurman Holt Mr. Jim Atencio Mr. John Philpott Ms. Rochelle Hall- Schwarz Mr. Don Brent MEMBERS ABSENT: Mr. Wesley Kidd OTHERS PRESENT: Kimberly Garrett, Administrative Assistant L APPROVE MINUTES FROM September 16, 1999 A motion was made by Thurman Holt to accept the minutes from the September 16, 1999, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None IM DISCUSSION AND ACTION ON GEORGIAN PLACE PARK NAMING After clarification from staff on the 80% donation rule for park naming, a motion was made. Joan Arneson made a motion to approve the naming of the park at Georgian Place, Geneva Park. Don Brent seconded the motion and it passed by unanimous vote. IV. PRESENTATION OF NATIONAL GOLD MEDAL AWARD The Parks and Recreation Department won the National Gold Medal Award for Excellence in Parks and Recreation at the National Recreation and Park Association in Nashville, Tennessee, on October 23, 1999. The award was shown to board members and will be placed in City Hall. A duplicate award has been ordered and will be displayed in the Recreation Center. A motion was made by Thurman Holt to commend the Parks and Recreation Staff for a job well done. Jim Atencio seconded the motion and it passed by unanimous vote. V. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Joan Arneson said she has heard good things about the aerobics classes. The Recreation Center membership now includes aerobics. Joan also reapplied for her position on the board. Jim Atencio congratulated the department on the National Gold Medal Award. He also asked how the Tennis Center was doing. It is doing well, the Pro is working out good. Thurman Holt reapplied for his position on the board. Rochelle Hall- Schwarz reapplied for her position on the board. She said the plaque was beautiful. John Philpott said he enjoyed getting the notes and thoughts in his packet. Don Brent reapplied for his position on the board. He also asked about how the budget went. It went well. The parks department gained 2 new park workers to help out with maintenance. Ben White asked about the batting cages. Council approved the contract and they will be building soon. Kimberly said there would be no meeting in December. VI. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting.