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HomeMy WebLinkAboutMinutes_PAREB_2002L CALL TO John philpO ORDER tt, chair, a ROLL CALL Members Present: Mr. John PhilPott, Chair Ms. hTracy D Ms. Je ubcak, ViCe Chair Houck Mr. David Rion Ms. Amy Vick Ms. Liz Mealy Ms. Brenna Nedbalek Members Absent: Mr. Wesley Kidd Mr. Douglas Blackard Visitors Speaking: None CITY OF GEORGETOWN Parks & Recreation Board February 14, 2002 called the meeting to order at 6:00 p.m. Staff Present: Randy Morrow, Director Wimberly Garrett, Manager Parks ger of Administration Recreation III: APPROVEministration A motioMUTES was made b FROM JANL RY 10 10, 2002, meeting. 3' Brenna N�balek to , 2002 g David Ring seconded the approve the amended IV CONSIDERATION motion and itminutes from the January RECREATION passed by unanimous vote. REC AND POSSIBLE N MASTER PLAN ACTION ON UPDATING THE Kimberly Garrett PARKS AND priority list. The explained to the board and Wildlife Department °f that some revisions have been the revisions is to maxi the citizen epartment giant funding. Sze the made to the n survey. Since t g. The potential for learned that the that list was compiled, Priority list Texas parrs input board priority list is mpiled, staff and was taken straight fram ' and input and budgetactually a mix of thesurvey, Richardson Veput, g priority is revised to restraints. citizen curve rn have Parks reflect the new when the topy, staff input, citizen February Recreation list is r Priorities have been ary 14, 2002 Minutes PnOntles of the co met, the Page 1 of 4nu'�lty Grant funding is Partially based on much, the indoor meeting Y°� top seven fountains and oor pool moved down on priorities. The list did ms moved off of the list; infrastructure not really change thatcture items such as items. Infrastructure items the list because water itemsms are usually included in the development not geta priority list will work well for the any points for those development at work Rivery Park and trail to Lake PmeGeorgetown a park This and the So amberlain track. The same list would also wor a trail Southeast theCommunityChamberlain park. work for Lyndoch Park The master plan says the sale of that part of the fundingthat Drive for an indoor conversion p In order to sell the pool could possibly process must be completed. Williams Drive Y come from Co ve si Drive Pool p The reason for the conversion on is pat the a Williams illon ms to was built with grant money. find alternative land to substitute for the s first stepn is that the that the s istofsubstituted propertyin that cconversio Appraisals the have must be equal to or old property. The conversion states the substitute been conducted great in value than the o Perk land adjacent forto Williams Drive Pool original ,000 an the substitute process cannot the Recreation Center came inch came in at , and use the revenue to build$9ive Po and g° any further. Council wanted to ell Williams354'000. an indooro the pool. illiDrive pool The issue is that the Drive Pool will helpMaster Plan states that the state fund an indoor ool proceeds from the sale of Willi statement is longerp Since Williams Drive ste valid and needs to be taken out f the Masterl cannot be sold, this Striking the funding source does not not be built from proceeds ofdohs s mean that an indoor pool Plan D removingale of ool will not happen, the statement about the sale of Williamsams Drive Pool. peco, it just will Williams Drive pool from Vick recommended David Rinn made a m the Master plan. motion to accept the revised to the proceedsdea motion frompriority t for relatingan indoor the sale of Williams D list; and remove a the funding source pool and the statementrive Pool as being Gabriel Pool from the re a Pool Master pl regarding closing Willi ding source unanimously.elPool an Jean Houck seconded the Lion Pit and San motion and it passed The Master Plan is scheduled to g0 to Co council at the workshop on A Council ineFe on April but possibly could go to RandyWILLIAMSON COUNTY talked to Paul LinehanREGIONAL PARK new talked toson a County from Land Strategies M 2 million t' Regional Park, g who is the project manager Project will include 8-16The project will be for the spaces, a large concession stand tennis co going courts, soon. The 1p soccer , 3 concession/restroo basketball co and 1 football m facilities, ems' 1'060 parking how the r City fields Georgetown field. The Count 2 adult softball see, Cedar Park andgetown can helpY is looking at co Round Rock. with maintenance. The coming to Council to see Parks and Recreation Board When more info parks is actually February 14, 2002 Minutes information is available Closer to Page 2 of 4 , it will be presented. VI CITY OF GEORGETO Randy passed WN BUDGET TIMELINEbudget FOR 2002/2003 process get year, p g timeline the City uses as a the budget' At the March budget is in the b guide to get ready for now and ideas for meeting, John would like t0 base budget and in April the VII. next years budget have a summary of what is in Reminder abER out SRC meetingMarch meeting time falling during g beingmovedmo d toETING Mar CHANGED TO ring the week of March 21, 2002, due MARCH 21, 2002 UPDATE Spring Break to the regular 'VIII ATE COUNCIL There is a joint workshop WORKSHOP - one being a discussion P with Council on L S 2002 the parkland de n about the master Pril 8 ' The workshop will be in two phases, TracyPotential recommendation on talked about the Possible recommendation on market value formula for us and fees. She p to g market v presented Cedar P Parkland dedication relating e alue for fees in ark's Ordinance and how lieu of dedicating parkland. they worked out a Cedar per dw. Ordinance $480 dweIlin states that the fee g unit for multi fail is $720 per dwelling market value of an acre of lanhey arrived unit for single family and d bein at these numbers using a formula based on the Tim Rodgers at Cedarg $3p,000. are calculated. Park has a spreadsheet on all Park fees in the areas and how they John said we need to find land is purchased. out when chap Also whoa the market value was change based on the formula. appraises the land? determined, at thef ut or when rmula, rid If the economy changes, the fee can presented also uses a formula to calculate land at council. requirements. This information may be John wants to and BrennaNeprepare baj k for the 'th workshop. April g will help gather information Dough workshop. k sh IX. UPCOMINGrmation for the workshop Ong with Jean Houck Council COUNCIL BOARD RE and shifted themmore Boards and Commissions, —MAY from four times minissions, which 14, & SE X. mesa year to Just three moved the b R 10, 2002 FUTURE and reportsaround AGENDA• ITEMS Parks and Bring in staff at A Recreation Board pnl Meeting February 14, 2002 Minutes Page 3 of 4 • Look at suggestions on how to bring in more money from the rental of the o plan for future of indoor ool — • Thank you to Tracyp Under Budget Issues p ols to • and David for serving on the board Land Use workshop — if anyone can attend, please bring e g back information to the • The Citizen Survey Report will be passed out at the next meeting. XI. ADJOURN Tracy Dubcak made a motion to adjourn the meeting. Parks and Recreation Board Minutes February 14, 2002 Page 4 of 4 CITY OF GEORGETOWN Parks & Recreation Board Minutes I• CALL TO ORDER March 21, 2002 John Philpott, chair, called the meeting to order at 7:00 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Ron Doernbach Ms. Mary Lee Dobi Members Absent: Mr. Douglas Blackard Ms. Dawn Hitt-Wilken Ms. Amy Vick Ms. Brenna Nedbalek Visitors Speaking: Leane Heldenfels, Development Services Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration III. INTRODUCTION OF All members present introduced �themselves, told what their plans are for the board. ' gave a little background information and IV. ELECTION OF VICE CHAIR AND SECRETARY Mary Lee Dobi nominated Jean Houck for Vice Chair and Secret discussion regarding having the vice chair and secret �'• There was some would be responsible for approvingtheon �'3' as being one person. The secretary a timely basis. motion. Jean agreed to both duties. The motion passed unanimousPhil Davis seconded the ly. Parks and Recreation Board Minutes March 21, 2002 Page 1 of 5 V. APPROVE MINUTES FROM FEBRUARY 14, 2002 Postponed due to small attendance. VI. DISCUSSION ON LAND DEVELOPMENT CODE — LEANE HELDENFELS Leane Heldenfels from Development Services spoke to the board regarding the new land development code. She explained that council appropriated some funds about a year ago to evaluate the development ordinances, which include the subdivision regulations, the zoning ordinance, and the sign ordinance. Duncan and Associates, the consultant hired to look at the ordinances, did a diagnostic of the codes and presented their suggestions to Council. From those suggestions, council decided they wanted a unified code developed that would take out the inconsistencies of all the different ordinances. The Subdivision Regulations is the code that falls within the area of parks and recreation because that is where the parkland dedication ordinance is located. The consultants did not envision any changes to the Parkland Dedication Ordinance since it was just revised last spring. The consultants did however look at College Station's code and compare it to ours just to make sure that our language was up to date. College Station did adopt a development fee or impact fee in addition to the parkland dedication requirement. The consultant felt that was uncharted territory and did not want to include that in our plan. Leane briefly went over the plan and ask for comments back from the board. She said this is a good time to make changes to the Parkland Dedication Ordinance if the board wants to make any changes. John said that recently a developer came to the board and offered to dedicate less land, but would develop the park. Ron asked how you get the developer to commit to developing the park? Leane said the development is not in the codes, but an agreement can be made to make sure the job gets done. For the land dedication, a deed must be filed dedicating the Iand. Ron also asked if the developer pays fees in lieu of land, are those fees dedicated to parks? Yes, the fees are dedicated to the appropriate parkland dedication zone. The board asked about the possibility of putting the parkland dedication fees in the fee schedule that goes to Council to be approved. This would be easier than changing the ordinance every time the fee changes. Leane asked for comments on the development code by April 2nd if at all possible because that is when the Planning and Zoning Commission public hearing is going be held. There will also be other opportunities for public input. The unified development code can be downloaded from the City's website. In the executive summary the consultants talked about major changes and parks did not Parks and Recreation Board Minutes March 21, 2002 Page 2 of 5 come up. John asked about where the Parks and Recreation Board fits into the review process. Leane said the Parks and Recreation Board is only mentioned in the Parkland Dedication section. She said the Parks and Recreation Board is considered a commenter on a subdivision, not an approver of a subdivision. John would like to see the Parks and Recreation Board in the process, so that developers know they have to dedicate parkland and come to the Parks and Recreation Board meeting. The parkland dedication checklist is a process that will be used to let the Parks and Recreation Board know when land is dedicated if it meets all the requirements. Randy asked if Development Services could develop a checklist like the parkland dedication checklist so developers know what all the steps are upfront and they do not miss anything. Leane said they are developing a handbook that should handle all aspects of development. Phil suggested putting the Parks and Recreation Board under Chapter 2 in the review section. Leane suggested putting the methodology of how the fee -in -lieu of is calculated and how the parkland dedication requirement is calculated. The actual fee in -lieu of could be left out of the development code and just included in the fee schedule. But when then fees change, the methodology on how those fee were calculated would change too, thus having to change the development code. Also included in the code now is the requirement for an improved common recreation area which includes townhouses, multifamily, and any other types of manufactured homes. This land is dedicated in addition to the parkland dedication requirement. q nt. Also the escrowed land is mentioned in the code to be sure that the City of Georgetown gets the land it is promised in the parkland dedication process. g The consultants at first thought there were too many parkland dedication zones, but with the secondary zones it allows for flexibility. There are a lot of zones to keep up with but this allows for the money to spent in the neighborhood where the money was donated . There was detailed information regarding bike lanes in the code, but the citizens advisory committee cut it out and only put in information if you are going to provide bikeways. There was some discussion regarding bike lanes and the board was in favor of that being put back into the code. Jean would be in favor of adding the bikeway language back to the code because it has been an issue with the board before. Other members also were in favor. John would like to get a consensus from the board at the next meeting. Parks and Recreation Board Minutes March 21, 2002 Page 3 of 5 Ron made a comment on the new type of motorized vehicle "ginger" and how that vehicle would be classified. Depending on the classification, that would accelerate the need for bike lanes. Next parks board agenda we will have discussion and possible action on the new development code. VII. DISCUSSION ON CURRENT OPERATING BUDGET Randy passed out information on the current budget, which is made up of operations and personnel. The budget process is going to start in early April and be due back late in April. Ron asked how you accommodate additional parkland dedication with limited resources? The department uses Eagle Scouts and volunteers to do projects. Ron asked if neighborhood associations help keep up with the maintenance? They do not really help with the maintenance at all, except the Georgetown Village, which is a PID. Is there something set up where new developments have to establish a neighborhood association? No, there is nothing regarding that issue. John said that as the department acquires more land and duties, the department should asked for more staff. Randy said we have streamlined maintenance to keep costs low. VIII. DISCUSSION ON POTENTIAL OPTIONS FOR FUTURE OPERATING BUDGET Postponed until next time IX. BRIEFING ON UPCOMING COUNCIL WORKSHOP — APRIL 8, 2002 The Parks and Recreation Board will have a joint workshop with Council to discuss the master plan and parkland dedication fees. The workshop is at 4:00 PM X. APPOINT PARKLAND DEDICATION SUBCOMMITTEE This item was postponed until a later meeting. XI. REPORT ON LAND USE WORKSHOP None of the members attended the workshop, but there is a report on the city website that can downloaded for your information. XII. INFORMATION ON CITIZEN REPORT SURVEY The citizen survey was distributed. The survey discusses the importance of open space and recreation. Just for your information. XIII. UPCOMING COUNCIL BOARD REPORTS — MAY 14, & SEPTEMBER 10, 2002 This is where the chair makes a 5-10 minute report to council on what the board has done Parks and Recreation Board Minutes March 21, 2002 Page 4 of 5 since the last report. XIV. FUTURE AGENDA ITEMS • Discussion on letter supporting new land development code • Discussion on implications of the survey and how they came about — discuss Master Plan and what it involves • Discuss Budget items for 2002/2003 • Staff member give presentation • Parks tour on April 20th at 9:00 AM XV. ADJOURN Mary Lee Dobi made a motion to adjourn the meeting. Parks and Recreation Board Minutes March 21, 2002 Page 5 of 5 CITY OF GEORGETOWN Parks & Recreation Board Minutes I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:00 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Ron Doernbach Ms. Mary Lee Dobi Ms. Dawn Hitt-Wilken Ms. Brenna Nedbalek Mr. Douglas Blackard Members Absent: Ms. Amy Vick April 11, 2002 Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration Andy Hesser, Parks Manager HI. APPROVE MINUTES FROM FEBRUARY 14, 2002 A motion was made by Doug Blackard to approve the amended minutes from the February 14, 2002, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. IV. APPROVE MINUTES FROM MARCH 21, 2002 A motion was made by Mary Lee Dobi to approve the minutes from the March 21, 2002, meeting. Doug Blackard seconded the motion and it passed by unanimous vote. V. STAFF REPORT ON PARKS — ANDY HESSER Andy Hesser, Parks Manager takes care of maintenance of all the parks which includes the following: San Gabriel Park, 12 outer parks, 15 ballfields, a community center, 5 pools, 4 miles of trails, 2 disc golf courses, 9 joint use parks with playscapes, the downtown square and 3 cemeteries. He has a crew of 14 full-time and 5-6 part-time guys. They also do any major land clearing that needs to be done on parks. Emerald Springs Park, our newest park, was done completely in house from design to construction. The Parks Department is Parks and Recreation Board Minutes April 11, 2002 Page 1 of 4 currently working on San Jose Park. There have been a lot of neighborhood meetings and that community is really involved. Renovations of San Jose include a new pavilion, new play equipment, and refurbishing the restrooms. Two City lots adjacent to the park were sold and the proceeds were set aside to refurbish San Jose Park. The last project that was just finished is the bridge that connects the North San Gabriel trail to Rivery Park. That project was completely done in house also. Money for the project came from the park maintenance account. The project was done cheaper in house then a contractor would charge. This project is a good example of how staff woiks together on projects. Doug asked about the bridge flooding and Andy said it has minimal resistance. The parks are maintained with volunteer workers, CSR and restitution workers. We get them everyday and request workers with certain skills. Doug asked if the Master Plan left anything out? Andy said they did a good job, we can never have enough parks. John asked in what area would you need the most help with. Andy said that contracting out IOOF cemetery was a good thing. Biggest challenge is balancing the construction with the maintenance, staffing is always an issue. Doug asked Vision for Lyndoch Park? The lst issue is getting access. Access is by the drainage easement with an unimproved trail. Brenna asked if staff would have to be increased, eventually it would. John asked about getting used equipment? The Parks Department does get used equipment. John asked if we got a grant would we be able to hire a construction crew? Randy wants to be able to build the whole project with the cash that is available. Ron asked about revenue generated from parks? Recreation revenue is $600,000. John asked about park acreage? Total acreage is 500. The park tour on April 20th will be more elaborate. VI. DISCUSSION AND POSSIBLE ACTION ON LETTER SUPPORTING NEW LAND DEVELOPMENT CODE This item was discussed at the last meeting and the board talked about drafting a letter of support for the new code. Some items mentioned at the last meeting were that the bike lane language in the Land Development Code was reduced and the board wanted to see that language put back in the code. Also, that the Parks and Recreation Board be included in the approval process so that developers know they have to come before the Parks Board. Another item mentioned was the "fee in lieu of" being included in the fee schedule of the development code. The parkland dedication fee could than be changed easier. It would not have to involve making a change in the whole development code. The board agreed that the letter should contain the following points: (1) the development Parks and Recreation Board Minutes April 11, 2002 Page 2 of 4 code is needed; (2) there needs to be some validity as to the advisory board check off of the total development process; (3) the board recommends that the fee in lieu of rate structure be included in the City fee schedule; and (4) that we encourage the safety of citizens/pedestrians through bike lanes. VII. DISCUSSION ON POTENTIAL OPTIONS FOR FUTURE OPERATING BUDGET Keep on for next meeting VIII. INFORMATION AND DISCUSSION ON TILE PARKS, RECREATION AND OPEN SPACE MASTER PLAN John gave a brief history of how the Master Plan got started. A questionnaire was sent out to all the citizens for input. Georgetown was compared to national standards. The main goal of the Master Plan was to get Texas Parks and Wildlife Grants. The Master Plan will go to Council for a second reading on April 23`d. Staff estimates that $15,000 would cover a consultant to write the grant and get a property appraisal. Parkland dedication fees could be a funding source for this $15,000. This is just a plan, the specifics will be decided later and there will be public hearings. IX. BRIEFING ON THE OUTCOME OF TH E COUNCIL WORKSHOP — APRIL 8, 2002 Jean and Doug attended and the council voted unanimously to approve the ordinance on the first reading. The second part of the workshop was discussion on updating the parkland dedication fees. X. APPOINT PARKLAND DEDICATION SUBCOMMITTEE Charge for the committee would be to look at the section in the parkland dedication ordinance regarding fees in lieu of and compare it to other cities to see if our fees are comparable with others. Other cities being Pflugerville and Cedar Park. The subcommittee would bring back any comments to the board and the whole parks board would then make a decision. There will be some individual effort and probably a few meetings, should not last more than two months. Ron, Doug, Brenna, Mary Lee and Jean volunteered to be on the committee. A staff person would help organize that subcommittee. XI. UPCOMING COUNCIL BOARD REPORTS - MAY 14, & SEPTEMBER 10, 2002 This is where the chair makes a 5-10 minute report to council on what the board has done since the last report. XII. REMINDER ABOUT PARKS TOUR ON APRIL 20, 2002 The tour will leave the Recreation Center at 9 am. The tour is for training and information and some of the planned site visits include the Chamberlain Tract and the Southwest Regional Park. Parks and Recreation Board Minutes April 11, 2002 Page 3 of 4 XIII. FUTURE AGENDA ITEMS • Rivery water quality /interpretive pond update • Phil asked about a tree preservation program and any ordinance that would cover this issue. • Staff presentation on aquatics from Kimberly Wilkinson • Budget process XIV. ADJOURN Jean Houck made a motion to adjourn the meeting. Parks and Recreation Board Minutes April 11, 2002 Page 4 of 4 CITY OF GEORGETOWN Parks & Recreation Board Parkland Dedication Sub -Committee Minutes May 9, 2002 I. CALL TO ORDER Doug Blackard called the meeting to order at 4:00 pm II. ROLL CALL Members Present: Members Absent: Ms. Jean Houck Ms. Brenna Nedbalek Mr. Ron Doernbach Ms. Mary Lee Dobi Staff Present: Mr. Douglas Blackard Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Manager of Administration III. DISCUSS AND REVIEW THE PARKLAND DEDICATION ORDINANCE There was some discussion on the different parkland dedication fees and methods used by other cities in the area. Doug said he likes the idea of having the fee based on a percentage, he feels this is best for taking market fluctuations into consideration. There was some discussion as to who determines the appraised value. It was discussed that you could get an average value of the development, but would the value be before or after buildout? It would be biased to assess a fee based on the area of the development, making some pay more and others pay less. Cedar Park's ordinance was discussed and they use an average market value of $30,000 per acre for their fees. Members liked this process. Sub committee members agreed on the process of using an average price per acre and then figuring a percentage of that number to set the fee. The next step would be to go to the appraisal district and find out the average price of a lot/acre in Georgetown and then charge a percentage based on that average value. Staff will contact the appraisal district and e-mail the committee members what the average value is. The committee members will make a report at the regular board meeting on May 16, 2002. IV. ADJOURN Doug Blackard made a motion to adjourn the meeting. Parks and Recreation Board Minutes May 9, 2002 Page 1 of I CITY OF GEORGETOWN Parks & Recreation Board Minutes I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:00 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Ron Doernbach Ms. Mary Lee Dobi Ms. Dawn Hitt-Wilken Ms. Brenna Nedbalek Mr. Douglas Blackard Members Absent: Ms. Amy Vick May 16, 2002 Others Present: John Noell, Urban Design Group Judy Walther, Environmental Survey Consulting Stan Wilson, Environmental Survey Consulting Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration Traci Stengle, Special Services Superintendent III. APPROVE MINUTES FROM APRIL 11, 2002 A motion was made by Doug Blackard to approve the amended minutes from the April 11, 2002, meeting. Mary Lee Dobi seconded the motion and it passed by unanimous vote. IV. DISCUSSION AND POSSIBLE ACTION REGARDING THE WET POND LOCATED AT THE RIVERY PARK — URBAN DESIGN GROUP John Noell with the Urban Design Group talked to the Parks and Recreation Board about the general concept of the wet pond that will be located in Rivery Park. There are three participants involved in the design of the wet pond and they include the Urban Design Group, Environmental Survey Consulting, specialists in wetland planting and the Broussard Group who are landscape architects. The City Council entered into a Parks and Recreation Board Minutes May 16, 2002 Page 1 of 6 development agreement with the Quorum Group, the developer of the Rivery, to develop a wet pond in the Rivery Park. As part of the development agreement, the Urban Design Group was to develop a plan and present the details of the wet pond to the Parks and Recreation Board and get their input and approval. This pond will have multiple functions, but it will basically receive runoff from Rivery Boulevard and the retail development. This pond will serve as a water quality pond with a 4 bay chamber where the grit will settle out and planting areas. The pond will have a gentle slope down to the water. The wet pond will be deeper in the middle with floating plants and on the shelf where there is shallow water it will have rooting plants and on the banks it will have dry land type plants. The pond will meet 3 objectives — 1) treat the water 2) make it aesthetically beautiful and colorful and 3) make it an outdoor laboratory for education. John said he believes the three objectives are consistent with the use of this space as parkland. Judy Walther with Environmental Survey Consulting spoke about wet ponds being a challenge because they are not a natural phenomenon but an urban situation. Plants are important, as are the bacteria and microbes that live on the surface of the plants. The whole idea is to get these microorganisms to consume the nutrients, which are going to be flowing into the pond. The goal is to create diversity so you have something that is healthy and will thrive. There may be a deer problem in the area so` the plants that are used will have to be planned out appropriately too. Stan Wilson with Environmental Survey Consulting did most of the design on the project. Stan put together the plant list for the pond and dry areas and used colorful plants and plants that bloom year round for diversity. All the plants are native to the area. Little plant communities will be formed to lend themselves to observation and education. Judy talked about the educational aspects of the pond. There are usually three general types of groups that will visit the pond, they are the average person who does not know that much about plants or birds, the avid person who has some knowledge, and school groups. For the general visitor you can have general signs about what is in the pond. Another idea is to have a kiosk or bulletin board for information. There can also be printed material that can be simple or complex. There is also some outreach options to get students involved with the wet pond. John Noell talked about the plan and how it affects the disc golf course. John Noell contacted John Houck, the course designer, and discussed relocating three holes (#3, #17, #18) of the disc golf course. John Houck was concerned with how the disc golf course would be effected overall, not just the three holes. There is an event in September at the disc golf course and the area should be back in shape before that. The flow of play would be interrupted for about a month. John Houck is going to look at the plan and tweak it a little and get it back to John Noell. Staff made suggestions regarding benches, trash receptacles and a kiosk that will be Parks and Recreation Board Minutes May 16, 2002 Page 2 of 6 incorporated into the plan. Staff also requested that the trail around the perimeter of the pond be concrete and accessible. Basically there will be a pond with a continuous walkway, and a deck with an outdoor classroom. Staff also wanted a drinking fountain with a jug filler for the disc golfers. A water line will be installed for early stages of the vegetation so it can be used for the drinking fountain as well. Everything seems set and ready with a possibility of tweaking the disc golf course. Construction is scheduled to begin the end of June. The pond will be constructed early on and get re -vegetation underway. The three holes will be out of play for about a month, but the rest of the course should be playable. There will be safety precautions and temporary fencing to make sure the construction area is defined. The project will be under construction for sometime, at first it will trap sediment from construction and towards the end of the project, the pond will be cleaned out and filled with water. The pond should be full of water next spring. Opened for questions: Ron asked about the classroom and how the seating would be arranged? — John Noell said the classroom would be built like a deck and there would be built in seating for about 40 people around the edge, with a lattice work roof. Ron said the seating should be more comfortable if the area is to be used for a classroom. Ron also asked about the noise from the interstate? John Noell said that there will be road noise, but the area is going to be used as a place to gather. Ron suggested amphitheater type seating. John Noell said they would look at the seating arrangements and submit options to the staff. Phil asked how the run off gets into the pond if there is a berm around the pond? John Noell said it comes into the pond through a pipe. 99% of all storms will run into the pond catching the first flush of the storm. There will be a provision for make up water during drought times so there will always be water in the pond. The pond will not leak, just lose water from evaporation and from the plants. Construction cost is about $300,000. Land area is about 2 acres and water capacity is about 4-acre feet. Judy said the habitat does not mind the runoff nutrients, if plants are too delicate they will die off. Developer has the opportunity to develop management criteria and enter into a maintenance agreement with the retail stores. The stores will be required to sweep the parking lots and control their use of pesticides and herbicides on the vegetation. Trying to control the pollution at source so we do not have especially dirty urban run off. This pond is designed according to TNRCC's criteria. The City will have a small cost of the maintenance, but the developer will bear most of the cost of the maintenance. Dawn asked how they are going to audit the retail stores to make sure they follow the Parks and Recreation Board Minutes May 16, 2002 Page 3 of 6 maintenance agreement? John said the developer would set up a mechanism similar to a property owners association that is recorded at the courthouse and the management entity would police the retail stores. The Wal-Mart store that is going to be built in Georgetown will replace the one in Durango, Colorado as being the highest quality Wal-Mart in North America. Doug commended John Novell on what he has done. Doug asked that when hole number 3 on the disc golf course is relocated, the hole be protected from the sidewalk with vegetation. There is going to be an effluent waterline go through the Rivery toward the County Club. This water could possibly be used for makeup water in the pond. There is going to be so little makeup water used, that it does not matter if the water is chlorinated or not. Jean asked about the deer and the plant life? John Noell said they consider the deer a management/maintenance issue and he believes that with the activity above, the deer may retreat. Judy will figure out how to deal with the deer through different plant species if they become a problem. Doug asked about the stepping stones going into the pond? John Noell said the stones would allow for access during all types of weather for water collection. Traci Stengle asked if Judy would be available for information or training to work with Joe Armstrong, our Adventure Coordinator. He has a background in nature science and would be interested in utilizing the wet pond for adventure type programs. John Noell said they will produce a set of plans for construction costs and they will be dynamic, meaning that they can change. Mary Lee asked if the parkland was northeast of the retail stores? And that is correct. Doug made a motion that the Parks and Recreation Board support the wetpond located at the Rivery Park from the Urban Design with the consideration that they investigate further the disc golf course area and protection of the pubic along the sidewalk. Jean Houck seconded the motion and it passed by unanimous vote. V. BRIEFING ON GEORGETOWN SUMMER SWIM ASSOCIATION UPCOMING SEASON — GREG PFLUGER Pulled from the agenda VI. BRIEFING ON GIRLS FASTPITCH ASSOCIATION SEASON ENDING AND FUTURE — GREG PFLUGER Pulled from the agenda Parks and Recreation Board Minutes May 16, 2002 Page 4 of 6 VII. STAFF REPORT ON SUMMER CAMPS, TENNIS CENTER AND CHALLENGE COURSE — TRACI STENGLE, SPECIAL SERVICES SUPERINTENDENT Traci Stengle, Special Services Superintendent spoke to the board regarding the programs she oversees. The Tennis Center hired a new tennis pro in February and his name is John Hospod. The tennis center is doing well and has a new buzz. Classes are growing and doing well and there is a lot of potential. The Tennis Members are also really helping spread the word about the facility. The Tennis Center hosts nine tournaments a year. There is also a tennis camp this summer that runs for 8 week. Registration is a little slow, but usually picks up toward the end of May. Jeremy Reeves operates our Challenge Course and he is doing a great job. The winter was slow due to Sept 1 lth and a money shortage in the Austin Area. Jeremy has been doing a lot of marketing that has helped pick up the business. A special program at the Challenge Course involves a graduate level course from the University of Texas. The students use part of the course as a classroom. Dawn asked about the fees? There are different fees for non-profit and corporate groups. The cost ranges from $30 to $65 per person. The minimum number of students is 8 and the maximum that they have had on the course at one time is 60 -75. The Challenge Course is designed for team building and also to have a good time. Plans are to market to smaller businesses, schools and Southwestern University. Restrooms and a covered area are desperately needed at the Challenge Course. Camp Goodwater is our summer day camp and it is 98% full. The revenue on that camp so far is $75,000. The day camp is from 9-4 and is held in the community center. There is one counselor for every 10 kids, which is a good ratio. Another camp is Kid City, which is a grant -funded camp that runs for four weeks in the summer. The program provides breakfast and lunch and we provide the recreation in between. This camp is held at Cooper Elementary School. There is also Teen Adventure Camp for ages 12-18. This camp has four sessions that run for 2 weeks each. This camp is limited to 10-12 kids. They travel overnight and do rock climbing, canoeing, caving, and hiking, the kids get a good experience. Water sports were added last summer to the adventure camp and they were real popular. Joe Armstrong runs the adventure camp and also works the rest of the year with the After School Action Program. The adventure program also tries to hold a trip once a month, either a day trip or a long weekend trip. Traci also oversees the Georgetown Youth Advisory Board and Teen Court which are both organized by Brenda Culver. The Georgetown Youth Advisory Board is going to try to do some drop in summer activities to keep the youth busy this summer. Traci also just finished up her Masters Degree from St. Edwards University in Human Services Administration. Parks and Recreation Board Minutes May 16, 2002 Page 5 of 6 VIII. DISCUSSION AND POSSIBLE ACTION ON LETTER SUPPORTING NEW LAND DEVELOPMENT CODE John drafted a letter for City Council regarding the new land development code. There was a consensus from the board that the letter should be sent to City Council as written. IX. DISCUSSION ON TREE PRESERVATION PROGRAM — PHIL DAVIS, PARKS BOARD MEMBER We will discuss this item at the June Meeting X. DISCUSSION ON POTENTIAL OPTIONS FOR FUTURE OPERATING BUDGET Phil asked if the new council would change the budget process? We do not really know at this point. John said the general comments he has heard regarding the budget are that funds are limited and the departments hope to keep what they have. We will keep this item on the agenda for June. XI. PARKLAND DEDICATION SUBCOMMITTEE REPORT Jean told the board that the subcommittee met on May 9, 2002, and discussed the different parkland dedication fee options used by various cities. Cedar Park has raised their fee in lieu of to $720 per dwelling unit and Leander has raised their fee to $550 per dwelling unit. Georgetown is at $250 per dwelling unit. The subcommittee tried to come up with some sort of formula to raise Georgetown's fee in lieu of. Some wanted to look at appraised land values, but the problem with that method is do you appraise the developed land or undeveloped land. Another idea was to use a percentage of the average lot value in Georgetown, but the Appraisal District did not have that information. Cedar Park uses an average price per acre of $30,000 and then figures a percentage for the fee in lieu of. John said in regard to a fixed rate, it would not be as difficult to change if the fees were included in the City fee schedule that was evaluated yearly. The subcommittee will meet and again and decide on a new fee in lieu of to recommend to the whole Parks and Recreation Board. XII. UPCOMING COUNCIL BOARD REPORTS — SEPTEMBER 10, 2002 This is where the chair makes a 5-10 minute report to council on what the board has done since the last report. The council may reconsider how the board reports are done. XIII. FUTURE AGENDA ITEMS Staff member to speak on topic at the next meeting XIV. ADJOURN Mary Lee Dobi made a motion to adjourn the meeting. Parks and Recreation Board Minutes May 16, 2002 Page 6 of 6 CITY OF GEORGETOWN Parks & Recreation Board Minutes June 13, 2002 I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:00 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Ron Doernbach Ms. Dawn Hitt-Wilken Ms. Brenna Nedbalek Members Absent: Mr. Douglas Blackard Ms. Mary Lee Dobi Ms. Amy Vick Others Present: Shannon Matingly, City Manager of Leander Debbie Jackson, Leander Parks and Recreation Board Andrea Navarette, Leander Parks and Recreation Board Staff Present: Kimberly Garrett, Manager of Administration Kimberly Wilkinson, Aquatic Coordinator III. APPROVE MINUTES FROM MAY 16, 2002 A motion was made by Phil Davis to approve the amended minutes from the May 16, 2002, meeting. Ron Doernbach seconded the motion and it passed by unanimous vote. IV. STAFF REPORT ON SUMMER AQUATICS — KIMBERLY WILKINSON, AQUATICS COORDINATOR Kimberly Wilkinson, Aquatics Coordinator manages five City swimming pools and coordinates the programs for each pool. Programs include swim lessons, year round water aerobics and a summer swim team. This year there are 133 participants in the swim team program, which is up from last year. The first swim meet is this weekend at the Village Pool from 9 am-12:30 pm. The Swim Team Program runs through the end of July. Parks and Recreation Board Minutes June 13, 2002 Page 1 of 3 Kimberly does all the First Aid and CPR training for all the lifeguards. There are 85 lifeguards on staff this year. There were 56 lifeguards hired this year that worked for us last year. Jean asked for a breakdown of the revenues and expenses for each pool in order to justify budget requests if necessary. Kimberly said she would work on trying to gather that information. Two pools that gets used the most are the Tennis Center Pool and San Gabriel Pool. Daycare centers are high users of those two pools. Ron asked about lifeguard training and safety. All our lifeguards are certified through Red Cross and must go through a review every year. All guards are also required to do a weekly inservice to keep their skills current. The internal audit process will start soon to check and make sure our staff is doing their job correctly. V. DISCUSSION AND POSSIBLE ACTION REGARDING THE PARK AMENITIES AT WINDRIDGE VILLAGE The Windridge Village subdivision is located at Holly and 2nd street. This development is a high -density residential area and must provide recreation within the parkland. A small hike and bike trail is proposed. The details as to location, material and length were not known at the time of the meeting. The board took this item as information only and it will be on next month's agenda. VI. DISCUSSION ON TREE PRESERVATION PROGRAM — PHIL DAVIS, PARKS BOARD MEMBER Kimberly passed out the ordinance that is in place regarding preservation of trees. The ordinance protects trees where the size of the development is 5 or more acres. Phil asked about the Rivery in particular. John said they have a specific plan in place for the Rivery Development to protect the trees. The developer of the Rivery is going above and beyond what is required in the ordinance. VH. DISCUSSION ON POTENTIAL OPTIONS FOR FUTURE OPERATING BUDGET Kimberly discussed the priorities set by City Council at a workshop on Monday night. Staff uses these priorities when preparing budget requests. All budget requests are due on July 3rd to the Finance Department. The City Manager then presents the requests to the Council in August. The Council will begin balancing the budget on August 5`h. VIII. PARKLAND DEDICATION SUBCOMMITTEE REPORT Jean Houck reported that the parkland dedication subcommittee met and discussed a $600 fee per single family dwelling units and a $480 fee for multi family dwelling units. This fee is similar to the one Cedar Park has in place. Parks and Recreation Board Minutes June 13, 2002 Page 2 of 3 Leander charges a fee of $500 per dwelling unit. They also charge a development fee per unit when land is dedicated. Jean wants the parkland dedication subcommittee to meet again for a final discussion. IX. REPORT ON WILLIAMSON COUNTY PARKS BOARD — RANDY MORROW Randy is on the technical committee for the Williamson County Parks Board. He has been to one meeting thus far and the committee is trying to gather revenue and expense information to project the budget needed to run the new park. X. FUTURE AGENDA ITEMS None were discussed XL ADJOURN Phil Davis made a motion to adjourn the meeting. Parks and Recreation Board Minutes June 13, 2002 Page 3 of 3 CITY OF GEORGETOWN Parks & Recreation Board Minutes July 11, 2002 I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:04 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Douglas Blackard Ms. Amy Vick Members Absent: Ms. Mary Lee Dobi Mr. Ron Doernbach Ms. Dawn Hitt-Wilken Ms. Brenna Nedbalek Others Present: David Mitchell, Windridge Village Peter Veroicchio, Sun City Texas Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration III. APPROVE MINUTES FROM JUNE 13, 2002 A motion was made by Phil Davis to approve the amended minutes from the June 13, 2002, meeting. Jean Houck seconded the motion and it passed by unanimous vote. IV. STAFF REPORT ON THE YOUTH AND ADULT ATHLETICS PROGRAM - GLENN MOSS, SUPERINTENDENT OF RECREATION Glenn Moss, Superintendent of Recreation spoke to the board about youth and adult athletics. The focus is on the youth of Georgetown. We send flyers to local schools to get the word out about our programs. The youth athletic programs offered are soccer, t- ball, in -line hockey and basketball. In adult athletics, adult softball is one of the most popular programs we have. This program has an economic benefit too. When large tournaments are played at our Parks and Recreation Board Minutes July 11, 2002 Page 1 of 4 complex, many people come to Georgetown to spend money and stay in our hotels. With the new softball complex, we can accommodate more teams. We are getting teams playing in our league from Round Rock and Austin. Glenn is working on trying to get an adult soccer league going. There is already a women's over 30 soccer league that is very popular. The new Softball Complex was featured in Southwest Softball Magazine, which was very positive and has increased rentals. Doug told Glenn he was doing a good job. Jean asked about the scoreboards. Glenn said that Barrett Mitsubishi and Don Hewlett are interested. Glenn said a scoreboard costs around $4,000. Additional seating is also needed as we grow. Glenn's experience includes degrees from Iowa and Maryland. He worked at Boston University and also played baseball. Has coached many clinics and has a long history of being involved in athletics. The board asked about scholarships available to residents. There is a park bucks program in place that allows a resident to do some work at the recreation center in lieu of paying for a program or membership. V. DISCUSSION AND POSSIBLE ACTION ON THE PARK AMENITIES AT WINDRIDGE VILLAGE David Mitchell, of Gavurnik Builders, showed the board plans for the recreation area at Windridge Village located on Holly Street. He said the demographics of the development would be mainly adults and college students. There would be 57 units, of which 50 would be duplexes and 7 would be town homes. The plans include a recreation area with 2,200 linear square feet of jogging track, 2-3 exercise stations, and a couple of benches. Mr. Mitchell believes that there will be mostly adults in the area and plans to build the trail 8 feet wide with crushed granite. The trail does not connect to the trail on Holly Street. There would be approximately 150-175 people living there. The board would like details and specs on the benches and the exercise stations. There was discussion regarding building the trail out of concrete versus crushed granite. John prefers a concrete trail so that maintenance would be low. He said if cost was an issue, he would prefer less amenities to get the concrete trail. Amy prefers a granite trail for walking and jogging. John said the trail could be reduced to 6 feet wide if that would save on construction costs in order to get the trail constructed out of concrete. Picnic shelters would also be good. Phil Davis made a motion recommending a 6-foot wide concrete walkway, approved picnic facilities and benches by the Director of Parks and Recreation, grass, and landscaping be included in the recreation area of Windridge Village. Doug Blackard seconded the motion and it passed 3-1. (Vick opposed) VI. DISCUSSION ON DEL WEBB MASTER PLAN — SEC PLANNING CONSULTANTS Peter Veroicchio, representing Del Webb, spoke to the board regarding a development adjacent to Sun City. The development is 2,500 acres and is the northern half of the Sun Parks and Recreation Board Minutes July 11, 2002 Page 2 of 4 City land. The goal today is to come in and discuss parkland options for a 5,500 unit conventional master planned community. The required parkland dedication is 110 acres. Mr. Veroicchio came to the board for ideas and suggestions on the parkland since this is in the very early stages of development. He is envisioning a trail system linking all the residential pods with all the green areas. Peter said maybe there was a possibility of developing the park and giving less land. Randy asked how long the trail would be. The plan currently shows 5.9 miles of trail. Some options discussed were dedicated parkland, private parkland with no credit and then a combination of the two. He also talked about giving land along the floodplain, which would count as 50% credit towards the total parkland required. Randy would like the trails to be public. Fees would be around $650,000 and 6 miles of trails could be built for that amount of money. They are also looking at putting in an elementary school in the development. There are several meetings set up with Development Services in the next week. Peter said there would probably be private and public parks. They are taking a proactive approach and coming to the board early during the concept plan. They plan on coming to the next board meeting with more information. VH. PARKLAND DEDICATION SUBCOMMITEE REPORT Items VII and VIII were discussed together. Jean said that at the last subcommittee meeting on June 19, 2002, the members present were Jean Houck and Brenna Nedbalek. Council member Gabe Sansing also attended the subcommittee meeting. He is very excited about parks and is trying to find innovative ways to develop and maintain parks. Three main points were discussed. The committee felt comfortable with the fees in lieu of going to $600 for single family units and $480 for multi family units. Also two new ideas came up at the last meeting, which included a development fee and a maintenance fee. The development fee would be paid when land is dedicated so the parkland could be developed. Also a maintenance fee which could be included on the utility bill to go for maintenance of parks. This would be a mandatory fee for park maintenance. One of the negative aspects of this fee may be that it would hurt the voluntary $1 fee for the Good Neighbor Fund. If residents paid the fee then they could take their utility bill to the swimming pool and get a free family swim in return for their contribution to parks and recreation. John and Randy said the fee would have to be voluntary. The development fee could be $250 per lot and that money would go towards developing the park. John said that Leander requires $500 worth of improvements for every built out unit. Leander also requires that dedicated parkland is established with grass by the developer Parks and Recreation Board Minutes July 11, 2002 Page 3 of 4 and an irrigation system must be installed and approved by the city building official before it is turned over to the City. Amy asked about the value of a lot in Leander versus Georgetown. John said he thinks lots in Georgetown are valued higher. John said that another option would be to include the park maintenance fee in the storm water fee because our trails are in the storm water/drainage areas. This fee could pay for maintenance such as curb and gutter, litter pickup, mowing, and drainage improvements. The board needs to have a workshop with council to discuss the maintenance fee. A letter will be sent to council regarding the board's recommendations on the parkland dedication fees, development/acquisition fees, and the park maintenance fees. Also included in the letter will be the recommendation that floodplain located along the San Gabriel Rivers should be given as parkland even if it is a commercial development. These recommendations will be taken into consideration when Council reviews the Unified Development Code. VIII. DISCUSSION AND POSSIBLE ACTION REGARDING DEDICATION FEES IN REGARDS TO THE FEE IN LIEU OF, A MAINTENANCE FEE AND AN ACQUISITION FEE Discussed with item VII. IX. INFORMATION ON PUBLIC HEARING FOR FUTURE HIKE AND BIKE TRAILS The public hearing for the hike and bike trail from Rivery Park to Lake Georgetown will be on July 17, 2002, at 6 pm at the Recreation Center. Following the public hearing, there will be a Parks and Recreation Advisory Board meeting to begin no earlier than 7:30 pm to discuss the information brought up at the public meeting. X. FUTURE AGENDA ITEMS Update on the replacement of the low water crossing in San Gabriel Park. Update on possible meeting with Council on a workshop. XI. ADJOURN Doug Blackard made a motion to adjourn the meeting. Parks and Recreation Board Minutes July 11, 2002 Page 4 of 4 CITY OF GEORGETOWN Parks & Recreation Board Minutes July 17, 2002 I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:04 p.m. II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Douglas Blackard Ms. Amy Vick Mr. Ron Doernbach Ms. Dawn Hitt-Wilken Members Absent: Ms. Mary Lee Dobi Ms. Brenna Nedbalek Others Present: Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration III. DISCUSSION AND POSSIBLE ACTION REGARDING THE PUBLIC HEARING ON THE PROPOSED HIKE/BIIKE TRAIL FROM RIVERY PARK TO LAKE GEORGETOWN AS IT PERTAINS TO THE RESOLUTION. Doug said the major concern of the public hearing seemed to be parking. Doug asked about the possibility of providing parking on Country Club. Randy said Van Chandler is going to provide some parking at his property on the corner of Spring Valley and Country Club. There should also be some parking when the Rivery is developed that will tie back down to our parkland. There is also parking at the Stillin Basin at the end of Booty's Crossing Road. Phil suggested coordinating with the Corp that the trail at the Corp is the starting point and there is parking there. This may help solve some of the parking concerns on Northcross and River Road. Randy said that the grant would only pay for recreation type items and not parking lots. Doug wanted on record that the Board discussed the parking concerns brought up at the public hearing. Parks and Recreation Board Minutes July 17, 2002 Page 1 of 2 Amy thought there might be areas along the trail that a fence would be needed. She also suggested 911 call boxes along the trail especially since people would be exercising in the area. She also was concerned with the restitution workers that would be picking up trash in the area. Randy said that we use them now and have not had any problems. We use the restitution workers now because the department is short on staff. In the areas on the Corp property where a concrete truck cannot get access to the trail, a granite/mulch trail will be installed. Amy is concerned with keeping in compliance with ADA. Lights will only be installed from Rivery Park to the intersection of Southcross and Spring Valley. There will not be lights in the neighborhood. Doug said he would like to see the Corp area for day use only. Phil suggested stopping the lighting at the low water crossing at the Country Club so people would know that the area beyond the lights is for day use only. Randy said we would like to continue the lighting through Chandler Park and then when the trail goes to a sidewalk, stop the lighting. Amy said if the city limits are well defined, the vandalism may decrease in the area. Phil made a motion that the Parks Board supports the concept of the Lake Georgetown Trail and Rivery Park and also notes the concerns voiced by the public. Ron seconded the motion and it passed by unanimous vote IV. ADJOURN Doug Blackard made a motion to adjourn the meeting. Parks and Recreation Board Minutes July 17, 2002 Page 2 of 2 CITY OF GEORGETOWN Parks & Recreation Board Minutes August 14, 2002 I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:00 p.m. H. ROLL CALL Members Present: Mr. John Philpott, Chair Mr. Phil Davis Mr. Douglas Blackard Ms. Amy Vick Mr. Ron Doembach Ms. Dawn Hitt-Wilken Ms. Brenna Nedbalek Members Absent: Ms. Jean Houck Others Present: Peter Veroicchio, Sun City Texas Todd Janssen, Sun City Texas Jimmy Jacobs, Heritage Oaks Georgetown Tim Bargainer, Heritage Oaks Georgetown Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration III. CITIZENS WISHING TO ADDRESS THE BOARD • Frank Hubbard, IV regarding Disc No show IV. DISCUSSION AND POSSIBLE ACTION ON PARKLAND DEDICATION FOR THE CONCEPT PLAN FOR THE DEL WEBB MASTER PLANNED COMMUNITY Todd Janssen gave an overview on the plans for the northern lands of Sun City Texas. Included in the development plans are an elementary school, commercial and residential development. Williamson County has just approved the extension of Parmer Lane through part of the northern land property. Plans are to have 5,500 single-family units with 181 acres of commercial/office space and Parks and Recreation Board Minutes August 14, 2002 Page 1 of 4 also a 15-acre school site. Pete talked about the parkland and trails on the Master Trails and Open Space Plan. Most of the land dedicated would be in the 25-year floodplain. The parkland dedication requirement is 110 acres. The amount of dedicated land proposed is 185 acres. 5 miles of trails are proposed and they would be 8 foot wide concrete. Also everywhere there is a collector street there will be a sidewalk trail system. They may build a golf course on the property. If a public course is built, they plan on seeking some parkland credit for it. It is unknown whether or not a golf course will be built. If a golf course were built, the developer would come back to the parks board with a revised trail plan shrinking down the trail plan and seeking some credit for the golf course. As the plan is today, there would be land dedicated and 5 miles of trails built with no fees paid. Some parkland would be dedicated and then the difference in fees would be settled with trail. They would build enough trail to equal the amount of fees that would be paid per dwelling unit less the amount of land already dedicated. Peter then went over the Parkland Dedication Calculation Sheet. The important part is the qualifying parkland credit. They are seeking 100% credit for the 28.3 acres of openspace. They are seeking 50% credit for land between the 100 and 25 year floodplain and also the karst feature acreage. They calculated 65.7 qualifying acres which fulfills 59.7% of the requirement. The unfulfilled obligation of 40.3% equates to $554,125 which will build roughly 5 miles of trail. The building of the trails would be phased in as the land is developed. Phasing of project is a long time away. Parmer Lane is a key element to this master plan. Engineers are very confident that by 2005, Parmer lane would be to Williams Drive, but they are uncertain when it will continue to 195. Their best guess is that maybe a contract would be initiated in 2007 and the road completed by 2009. Todd said that until Parmer Lane is through this property, he is not sure there is a developer who will build housing in this area. A development agreement will outline out how the trails are phased in. One suggestion is to build one mile of trail after 1,000 permits are pulled and so on. Phil asked about the elementary school site and the size. The current site designated for the school is 15 acres. Phil would like to see more land for the school and less trail built. Amy thinks the trail system is a good idea. Parks and Recreation Board Minutes August 14, 2002 Page 2 of 4 John has a concern with the schedule and wants to make sure whoever purchases the land know upfront the expectations of the Parks and Recreation Board. Todd said he would negotiate that and make sure it is in the development agreement. Ron asked about connecting the trails with the Lake. That may be difficult going through Sun City. Doug Blackard made a motion to accept the conceptual plan as presented with a combination of parkland dedication and trail and also look at the possibility of increasing the acreage for the school site in lieu of some of the trail being built. Amy Vick seconded the motion. It passed 5-1 (Davis opposed) V. DISCUSSION AND POSSIBLE ACTION ON PARKLAND DEDICATION FOR HERITAGE OAKS Tim Bargainer spoke to the Parks and Recreation Board regarding a development on the Campbell Tract, known as Heritage Oaks, on Shell road adjacent to Sun City and Georgetown Village. This development is approximately 118 acres, which would be single family. The focus of this development is a retirement community that would provide open space and amenities for that community. Requesting the possibility for a property exchange and a payment of fees in lieu of. There would be 396 lots, which equates to $99,000 worth of fees. The exchange property would be appraised and then the value of that property would be subtracted from the fees in lieu of due for Heritage Oaks. The exchange property would be transferred to the City fee simple. Randy explained the exchange property in question is located along the river corridor and necessary for the trail extension. The exchange property is 1-2 acres in size. Doug asked if the two pieces of property were in the same parkland dedication zone. Randy said they are not and Doug is concerned about short changing the zone where Heritage Oaks is located. Heritage Oaks development is going to provide an amenity center along with 20.6 acres of open space for their community. Amy supports the idea because it would provide for regular exercise for the residents. The exchange land needs to be surveyed and appraised and then that value deducted from the fees in lieu of to determine the actual fees owed. Brenna Nedbalek made a motion to accept the concept plan for Heritage Oaks with fees Parks and Recreation Board Minutes August 14, 2002 Page 3 of 4 paid in lieu of parkland being dedicated. Ron Doeinbach seconded the motion and it passed unanimously. VI. APPROVE MINUTES FROM JULY 11, 2002 A motion was made by Phil Davis to approve the amended minutes from the July 11, 2002, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. VII. APPROVE MINUTES FROM JULY 17, 2002 A motion was made by Doug Blackard to approve the amended minutes from the July 17, 2002, meeting. Phil Davis seconded the motion and it passed by unanimous vote. VIII. FUTURE AGENDA ITEMS Amy would like to talk about Bush's new healthy American initiative on daily physical exercise (October) and target all age groups Phil asked about a performance bond on a developer if they knock a tree down — contractual liability for developers (September) 2002/2003 Budget approval update IX. ADJOURN Doug Blackard made a motion to adjourn the meeting. Parks and Recreation Board Minutes August 14, 2002 Page 4 of 4 CITY OF GEORGETOWN Parks & Recreation Board Minutes September 12, 2002 I. CALL TO ORDER John Philpott, chair, called the meeting to order at 7:03 p.m. II. WELCOME NEW BOARD MEMBER Mark Ramsey was introduced as a new parks board member replacing Mary Lee Dobi. Members gave background information on themselves. III. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Ms. Amy Vick Mr. Ron Doernbach Ms. Dawn Hitt-Wilken Mr. Mark Ramsey Members Absent: Mr. Douglas Blackard Ms. Brenna Nedbalek Others Present: Don Bizzell, Stegar & Bizzell Amy Basey, Williamson County Health and Human Services Marge Tripp, Williamson County Health and Human Services Ken Knowles, Train Proprietor Holly Knowles, Train Proprietor Will Moore, Citizen Patti Moore, Citizen Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration IV. DISCUSSION AND POSSIBLE ACTION ON CONCEPT PLAN FOR BERRY CREEK SECTION 5 PARKLAND DEDICATION Don Bizzell, engineer for Berry Creek Section 5, gave some history on the Berry Creek Subdivision. In the past, Berry Creek has always paid fees in lieu of dedicating land. The Parks and Recreation Board Minutes September 12, 2002 Page 1 of 5 park proposed is 3.01 acres and is located close to the Berry Creek Sewer Plant. There were some concerns with the location. Mr. Bizzell said the City has talked about taking that sewer plant off line and tying into the new plant. Houses should be on the market early next year. There is also some commercial property proposed for the section. Phil asked about swapping the proposed parkland for some of the commercial land. John suggested that the parkland be more centrally located in the subdivision. Mr. Bizzell said he would take the idea back to the owner for his consideration. The idea is to get the park closer to the people. Mr. Bizzell said that the adjacent Bishop Tract might be developed soon. Phil asked about the water quality pond and what it would look like, Don said 99% of the time it would be dry. It will not hold water except on rain occasions. Phil suggested taking the plat back to the owner to consider a new parkland location that is either in the commercial area or an area more centrally located to the subdivision. Randy said the sewer plant is noisy and he wants to make sure that Berry Creek gets a park. Mark asked if a fence was going to be installed? Don said he did not know that it would depend on what is developed on the other side. Phil made a motion that Mr. Bizzell take the plat back to the owner to consider a new parkland location that is either in the commercial area or an area more centrally located to the subdivision and bring that new plat back to the board for consideration. Ron seconded the motion and it passed by unanimous vote. V. DISCUSSION AND POSSIBLE ACTION ON TRAIN IN SAN GABRIEL PARK Ken Knowles spoke to the board regarding a proposal to put a train in San Gabriel Park. He showed a presentation to the board discussing the positive impacts the train would bring to the City of Georgetown and San Gabriel Park. He also showed a video of what the train would like. Will Moore asked what the City process of approval was for the train. John explained that the City Council has the final say. The Parks and Recreation Board is advisory and can only make recommendations to Council. The train idea was presented at the last Main Street Advisory Board meeting, but no action was taken. The train would produce revenue for the City. The City currently has both flat rate and % of gross revenue as the concession fee. The details of this particular concession would be worked out in an agreement Pattie Moore asked where tickets would be sold, Ken said from the train itself. Parks and Recreation Board Minutes September 12, 2002 Page 2 of 5 Pattie Moore said San Gabriel Park is congested right now. She has some real concerns with a train in the park. San Gabriel Park is an oasis and encouraged the board not to allow the train in the park. She said only really young children would enjoy the train. Ron said he sees the venture incompatible with the current ambiance and setting of San Gabriel Park. He agrees with Patti and does not see it as a mode of transportation. Phil said several times a year there is mechanized equipment in the park for festivals. He says that trains are quiet. He believes the storage unit can be disguised. Phil does not see the train as a negative impact on the park. He said there is an explosion of young children in the area and thinks it is a good idea. Ron said that minorities would not be able to afford the fee. Mark asked about the length of contract? John said maybe three years. Jean asked about hours of operation? Ken said weekends for sure and maybe expand in the summer to include weekdays. Amy is concerned about the lease and the legal issues regarding concessions and leasing public land for private use. John asked if what we are doing with the concession stand at McMaster is different than a train concession. It is in that we own the building that the concession is run out of. Jean likes the train idea. Randy said the park gets overused now and a train would only bring more people. Dawn can see pros and cons too. Tranquility is an issue. Holly Knowles mentioned the sound is loud enough not to cause an accident. John asked about a process for getting public input. Ron said the survey that was sent out last summer did not indicate the need for a train. The survey did not include a question about a train or similar concession. Ken said there are 360 other cities in the United States that have trains in parks. Phil asked if we could find out about the other cities that have trains and there track record. Ken said he could give some leads. Mark asked if Ken had any trains in operation right now and he does not. Parks and Recreation Board Minutes September 12, 2002 Page 3 of 5 John asked about the process and where Ken would go next. Randy said that council said they would not address the issue until they had a policy on commercial development in the park Ken envisions the parks board setting up a workshop with council. Randy stressed that a council policy needs to be in place before any action can be taken. Phil asked about contacting the council regarding the schedule for the policy. There was a consensus from the board that a letter be addressed to council regarding the process, policy, and procedures to take for this project. VI. DISCUSSION AND POSSIBLE ACTION ON COMMUNITY GARDEN ON OLD PHELAN PROPERTY The Williamson County Health District approached the Parks and Recreation Department about using some City land for a community garden. Randy suggested the 18 acres known as the Phelan Property that was purchased last September. The property is located off of Hutto Road adjacent to Annie Purl Soccer Fields and is currently undeveloped parkland. The WDHD understands that the City may develop this parkland and that the community garden at this site may not be permanent. Marge Tripp with the WCHD said the biggest concern for Williamson County was cardiovascular disease and that people needed to eat more fruits and vegetables and exercise. Since nutrition was a concern, this is how the community garden idea was born. The community garden would promote exercise and good nutrition Amy Basey with the WCHD explained the layout of the community garden. The raised beds would be 4' x 9' and made out of cement blocks that are easy to assemble and disassemble. The idea is to have community groups adopt plots. There will be no charge to adopt a plot. An education center will also be available to teach people how to garden. Ron asked about a water supply. Ms. Basey said there is a well on the property and they are looking into a windmill to pump the water out. Mark asked about the parking. They would not disturb the area and parking would be along the road next to where the house stood. Phil asked about fertilizer? Ms. Basey said it would be mostly organic. Jean and Amy both said it was a great idea. Mark Ramsey made a motion to accept the proposal from the Williamson County Health District to have a community garden at the park on Hutto Road. Jean Houck seconded Parks and Recreation Board Minutes September 12, 2002 Page 4 of 5 the motion and it passed by unanimous vote. Ms. Basey said there are 10 community garden sites in the County and five of them are in Georgetown. Each community garden site should allow for 32 families to have plots. VII. APPROVE MINUTES FROM AUGUST 17, 2002 A motion was made by Ron Doembach to approve the amended minutes from the August 17, 2002, meeting. Phil Davis seconded the motion and it passed by unanimous vote. VIII. FUTURE AGENDA ITEMS • Amy Vick will do a presentation for October regarding the Healthy America Program. • Update on Rivery Park 11, disc golf course and trees. IX. ADJOURN Phil Davis made a motion to adjourn the meeting. Parks and Recreation Board Minutes September 12, 2002 Page 5 of 5 I. CALL TO ORDER John Philpott, chair, called II. ROLL CALL Members Present: Mr. John Philpott, Chair Ms. Jean Houck Mr. Phil Davis Mr. Ron Doembach Ms. Dawn Hitt-Wilken Mr. Mark Ramsey Ms. Brenna Nedbalek Ms. Amy Vick Mr. Douglas Blackard Members Absent: CITY OF GEORGETOWN Parks & Recreation Board Minutes October 10, 2002 the meeting to order at 7:00 p.m. Others Present: Frank Hubbard, IV, citizen Ken Knowles, Train Proprietor Staff Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Manager of Administration III. CITIZENS WISHING TO ADDRESS THE BAORD Frank Hubbard, IV spoke to the board regarding current and future plans for disc golf in Georgetown. He has helped promote disc golf in Georgetown. They are currently stalled on doing maintenance on the main course due to the Rivery development. Frank asked if Rivery Park was protected from future development? Randy said yes it is protected through the Texas Parks and Wildlife Grant. Frank asked if the challenge course is moving? Randy said yes, to the end of Booty's Crossing below the Lake Georgetown dam. When the Challenge Course is moved, the Disc Golf Course could be moved into the Challenge Course area and be redesigned. Frank asked if there is access to do maintenance on the course? Randy said construction Parks and Recreation Board Minutes October 10, 2002 Page 1 of 3 on the pond should be done by the middle of December and all the big trucks will be out of there. Maintenance can be done after that. Randy said he would walk the course with Frank in the next few weeks. Frank also asked about the disc course in San Gabriel Park. The road leading into the park is being improved and Frank asked if that causes a liability to people throwing discs? Randy said he would check into that. Frank wanted to know if some tee box signs could be installed to show people the course layout? He also wanted to paint the baskets and get the course in shape. Randy said he would see what could be done. _ IV. PRESENTATION ON COMMUNITY WALKING PROGRAM — AMY VICK Amy reported that after researching the president's guidelines, she found out that most programs target the schools. She passed out information from the Center for Disease Control (CDC) regarding their. walking program. They have a lot of information regarding community programs, which target all ages. The information promotes trails and recreation. Amy would like the Parks and Recreation Board to develop a greater awareness of the program and also help make the council aware of the walking program so they support a trail system. Amy is working on getting a speaker from CDC talk to the board about the programs that are out there. V. UPDATE ON RIVERY PARK II DISC GOLF COURSE AND TREES — RANDY MORROW Randy said that the contractor, J.C. Evans, is going to replace 131 inches of lost trees, but they are not the same size or caliper as the 129.3 inches of trees they took out. Randy said he wants to redesign the disc golf course and have some additional trees donated. The smaller trees that were taken out provided the "challenge" on the disc golf course. The contractor is only replacing the trees he took out and they are not anywhere near the size he took out. The board was under the impression that the park would be compensated for loss of size, not just inch for inch loss. Randy said he needs to get back with J.C. Evans on the trees in the next few weeks. John said the board supports getting. at least 60 more inches of trees for Rivery Park to compensate for the trees that were destroyed. The pond should be finished by December 15th but the plants will not be installed until after winter. Phil said at first they said they would be finished by October and wanted to know if they were going to be penalized for not finishing in time? Randy said did not know. The concrete trail around the pond is about three -fourths finished and the drinking fountain and gazebo have not been installed. Amy asked if restrooms would be installed? Randy said they are not included. Amy asked if Randy knew the dollar amount that is being spent on the pond and improvements. Amy feels that the parks and recreation department should be fairly compensated by the developer for allowing them to build their detention pond on parkland. Randy said he does not know the amount. Parks and Recreation Board Minutes October 10, 2002 Page 2 of 3 VI. UPDATE ON LETTER TO COUNCIL REGARDING THE PROCESS, PROCEDURE AND POLICY ON COMMERCIAL VENTURES IN SAN GABRIEL PARK The new City Manager suggested having the parks and recreation department contact other cities to find out what policies are out there and how other cities handle commercial development in their parks. The board would then review those policies and make a recommendation to Council. If any policies are available by the next meeting, the board will review them. Phil suggested getting the list of cities that have trains and contact them to see if they have a policy on commercial ventures in parks. Ken Knowles said he had a list of cities that have trains and he could provide those names. VII. APPROVE MINUTES FROM SEPTEMBER 12, 2002 A motion was made by Phil Davis to approve the amended minutes from the September 12, 2002, meeting. Amy Vick seconded the motion and it passed by unanimous vote. VIIL FUTURE AGENDA ITEMS • Update on the private venture policy • Windridge Village subdivision • Update on Rivery Project • Future meetings are November 14 and December 12 IX. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting. Minutes approved on November 10, 2002 Parks and Recreation Board Minutes October 10, 2002 Page 3 of 3