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HomeMy WebLinkAboutMinutes_PAREB_01.13.1994 AmendedCITY OF GEORGETOWN Parks & Recreation Board Minutes January 13, 1994 AMMENDED MEMBERS PRESENT: Ms. Robin Hallett, Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Ms. Ronda Seagraves Ms. Kathryn Stallard Mr. Tom Swift MEMBERS ABSENT: Mr. Roger Pena Dr. Nick Sikes OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation I. APPROVE MINUTES FROM NOVEMBER 11TH, 1993 PARKS AND RECREATION BOARD MEETING. A motion to accept minutes was made by Harold McDonald and seconded by Tom Swift. The minutes were approved by unanimous voted. Minutes for the November 22nd will be on the next agenda. II. CITIZENS WISHING TO ADDRESS THE BOARD. None HL ELECTION OF CHAIR AND VICE -CHAIR Debbie Fustin made a motion to nominate Robin Haller as Chair. The motion was seconded by Tom Swift. Robin accepted the nomination. The nomination passed by unanimous vote. Nomination for Kathryn Stallard, Vice -Chair was made by Harold McDonald and seconded by Tom Swift. Kathyrn asked what the nomination entailed. Robin responded with an extra meeting once a month with Randy and Robin to set the agenda and talk about what issues are coming up. This meeting lasts for about 1 -1 1/2 hours at 7 am. min. 1193 1 Working on the Subdivision Regulations was more difficult than Harold thought that it would be. Kathyrn and Harold have talked informally about Kathym representing the Parks Board on the Subdivision Regulations Committee next year. The Century Plan and the Subdivision Regulations are going to be compared to see where they don't match. There is going to be quite a bit of lead in work to the Subdivision Regulations Committee next year, in addition to the committee itself. The Subdivision appointment for Kathyrn will start in December. This committee meets for 3 months weekly for 1 112 hours. There are some big issues for the Park Board Vice - Chair. The River Corridor, and the Recreation Center are two examples. The biggest issues to deal with are long range planning issues (Parkland Dedication, Subdivision Regulations in the Century Plan). The 7 am meeting could be changed to a lunch meeting. Motion was made for Vice -Chair nomination to be tabled until the next Parks and Recreation Board meeting. Second was made by Kathym Stallard. The vote was unanimous. IV. RECOMMENDATION TO COUNCIL ON CITY LOCATION FOR PURPOSED RECREATION CENTER. Ronda Seagraves gave an over view of the site locations under consideration. Each board member received a list of sites under consideration for the Recreation Center. Each of the sites were discussed with their pros and cons. The subcommittee is scheduled to visit a similar facility in Waco on January 24th. The Parks and Recreation Division will need to be out of the building they are currently in by October 1, 1994. V. RECOMMENDATION ON FUNCTION ELEMENTS TO BE INCLUDED IN PURPOSED RECREATION CENTER. 1. Basketball Court 2. Restroom/Locker Room/Showers 3. Offices 4. Storage /Copy Room 5. Kitchen 6. Aerobics 7. Multi- purpose Room 8. Weight Room 9. TV /Game Room 10. Racquet Ball Court min. 1193 2 A conceptual floor plan was given to each board member. Time line for recommendation on the Recreation Center to go to Council was also given to board members. ADA requirements were discussed along with other existing recreation centers that the subcommittee is looking at. VI. SUBDIVISION REGULATIONS Harold McDonald presented the subdivision regulations being addressed by the subcommittee. Each item was presented by Harold McDonald. (The tape may be listened to at the Parks & Recreation Office for details.) The division of the ETJ into sectors and the disbursement of money from fees into sectors other than where it was collected was explained to the board. Multi -home dwellings were discussed and the fees and requirements for them. Designation of parkland and /or fees through the planning and zoning process from developers was discussed. The Subdivision Regulations Advisory Committee leg will write into the regulations where and when the Parks and Recreation Board is allowed to recommend a"rave the developers plan for parkland dedication and /or fees. A motion to move that we approve as amended Table 42090A and Figure 42090A, the amended being the removal of eight and nine as secondary zones associated with primary zone six. A second was made by Kathryn Stallard. There was no discussion. The motion carried by unanimous vote. VII. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. Joyce gave a report on the facilitator, Robena Jackson, working with her and members from the community on the Blue Hole issue. Randy reported on youth basketball (150 children). The t -shirts were shown to the board. River Corridor Grant issues are on the way. The tree grant is underway and contracts are signed. VI. ADJOURN. Motion to adjourn by Harold McDonald with a second by Tom Swift. Motion carried by unanimous vote. nun. 1193 3 CITY OF GEORGETOWN Parks & Recreation Board Minutes January 18, 1994 MEMBERS PRESENT: Ms. Robin Hallett, Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Ms. Ronda Seagraves Dr. Nick Sikes Ms. Kathryn Stallard Mr. Tom Swift MEMBERS ABSENT: Mr. Roger Pena OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Mary Lee Prigge, Recreation Superintendent I. APPROVE MINUTES FROM NOVEMBER 22TH, 1993 PARKS AND RECREATION BOARD MEETING. Motion to approve the minutes of the November 22nd meeting as amended was made by Joyce Gadison. A second was made by Ronda Seagraves. The minutes were approved by unanimous vote. H. Citizens Wishing to Address the Board. None HI. Recommendation to Council on City Location for Purposed Recreation Center. There was a discussion on the Joint Use of the Junior High School on Leander Road with GISD. This location was rejected because of limited daytime use, gym facilities are not available at all during the school year, this facility limits the age group to focus on the teens and the location is not in the center of Georgetown. Recommendation was made by Tom Swift to recommend to City Council the selection of site Number One, the land next to the Playscape, corner of Austin and Stadium Drive. The motion was seconded by Dr. Sikes. The motion carried by unanimous vote. min. 1193 IV. Recommendation on Function Elements to be Included in Purposed Recreation Center. There was a discussion on each of the items on the following list: 1. Basketball Court 2. Restroom/Locker Room/Showers 3. Offices 4. Storage /Copy Room S. Kitchen 6. Aerobics 7. Multi- purpose Room 8. Weight Room 9. Video /Game Room 10. Racquet Ball Court 11. Potential Technical Support /Performance Infrastructure (Sound & Light) There was a discussion by Tom Swift regarding a stage, lighting and sound. Could this be allowed in Phase 2 Other facilities and future development for this type of production was discussed. Ronda Seagraves made the motion that we accept the above list of facilities as written in these minutes. The recommendation was seconded by Debbie Fustin. The motion carried by unanimous vote. Robin Hallet asked to include the site criteria and the area to City Council. It was agreed that this information would be valid. V. Information from Board Members and Director. Questions regarding the developers knowledge about required parkland dedication were addressed. The developers are informed by Planning and Zoning what is required for parkland dedication and /or fees. River Ridge III is coming before the Council for approval of their preliminary and final plat. Why is River Ridge III getting variances? Because their roads are too narrow and some are too long on their cul -de -sacs. They were granted those variances as part of their conceptual plat. Will the Parks Board have to move their meeting time to accommodate P &Z? No one has mentioned that to staff or board members at this time. The board wants Planing and Zoning agendas made available through phone calls that P &Z is meeting at 7:00 on the 1st Tuesday of each month. Staff will get with Marsha in P &Z to see if we can get in the loop. min. 1193 Youth Basketball is underway. Staff is a little disappointed in the volunteers and lack of GYRA participation. There is not nearly the support there that GYRA had indicated there would be. We have a team without a coach. Parent participation has been solicited from the team parents. (As a note of interest: After this meeting the parents of all the children on this team were called and none would take the team in any capacity. This team is being coached by Mary Lee. Spring Break Camp is being offered this year. Board members were given the flyers for this event. RFP's are going out to the newspaper for architects for the Recreation Center. The deadline for these are February 4th at 5 pm. We would like to submit the name of the architect to Council on February 22nd. VI. Adjourn. Motion to adjourn by Tom Swift with a second by Ms. Debbie Fustin. Motion carried by unanimous vote. rain. 1193 CITY OF GEORGETOWN Parks & Recreation Board Minutes February 8, 1994 MEMBERS PRESENT: Ms. Robin Hallett, Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Ms, Ronda Seagraves Dr. Nick Sikes Ms. Kathryn Stallard Mr. Tom Swift MEMBERS ABSENT: Mr. Roger Pena OTHERS PRESENT: Mary Lee Prigge, Recreation Superintendent I. APPROVE MINUTES FROM JANUARY 13, 1994 AND JANUARY 18, 1994 (SPECIAL MEETING) PARKS AND RECREATION BOARD MEETING. Motion to accept the minutes of both meetings as amended was made by Tom Swift and seconded by Debbie Fustin. Motion carried by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD. None HI. SELECTION OF VICE- CHAIR. Motion was made by Harold McDonald to appoint Kathryn Stallard Vice - Chair. Motion was seconded by Ronda Seagraves. Motion carried by unanimous vote. IV. PRESENTATIONS FROM TOP ARCHITECTS FOR NEW RECREATION CENTER. Three presentations were made consisting of 20 minutes each. They were made by Voelter & Associates, Opus Three, and Embree Group, Inc. Each of these may be heard on the tape kept in the Parks & Recreation Division Office. Site selection was approved by Council and will be at the comer of Stadium Drive and Austin Avenue. The Council voiced concerns on the aesthetic appearance of the outside of the Recreation Center. The Board might want to kept this in mind during Architect min.1193 Selection. V. DELIBERATION, SELECTION AND RECOMMENDATION TO MAYOR AND COUNCIL FOR ARCHITECTURAL CONSULTANT OF NEW RECREATION CENTER (DESIGN PHASE). During deliberation one consultant was omitted because of projects previously done in the City of Georgetown with errors and time delays. The project ran over and did not meet ADA requirements. This consultant was omitted, Voelter & Associates. The deliberation continued with discussion and comparison between Opus III and Embree, Inc. The size of Embree, Inc. was a problem for the board, they felt like this project would be small in comparison to others and would gain their attention. They also felt that Embree would do a good job but had not built a large number of gyms. Opus III has experience in gyms, and gym flooring. It was apparent that an aesthetically pleasing look of the gym floor was very important to the board. Tom Swift noted that Embree, Inc. stated they could bring this project in on time and within budget and questioned whether Opus III could do the same. He noted that Opus III had projects both over budget and not within time constraints in their presentation. Opus III had no landscape architects and their civil engineers are not a reputable firm. They did have an impressive CAD system and the ability to design quickly. Nick Sikes noted that Embree, Inc. built a building in Anderson Mill seven years ago and the people involved had nothing but bad things to say about the building. They were very disappointed in the way it turned out, the budget and the look of it. The board wanted to ask Opus III to get a different civil engineer and to add landscape architects to their team. There was considerable discussion on this. The board felt that Embree, as a company, did not have a lot of experience with building gyms /recreation center. Motion to table the vote was made by several and seconded by several. The motion carried by unanimous vote. The board came back to this item after Mary Ann Banks and Jim Briggs came to join the meeting and answer some questions on what the board could do. Mary Ann explained the options available to the board. She explained about picking parts of one and putting different groups together. She stated through experience this has not worked very well in the past. Jim Briggs spoke about the civil engineer being used by Opus III and about Opus III. min.1193 He answered questions that the board had and about how Opus III had worked with the City on other projects. He answered questions regarding Embree, Inc. and his experience with Embree and their civil engineers. Mary Ann told the board that if they had a proposal that met their specifications then they should choose that proposal. If none of the proposals met all of the specifications then they could choose one of the proposals with changes as specified by the board. Nick Sikes moves to recommended Opus III. Tom seconded the motion. There was some discussion on this motion. The board voted on voting on Nick's motion as it is written above. Nick voted yes on the motion as it stands. The remainder of the board voted not to vote. Harold amended the motion to require Opus III to bring a landscape architect on board. The amended motion carried by a vote of 6 for, 1 against (Robin Hallett) and 1 abstained (Tom Swift). VI. RECOMMENDATION TO MAYOR AND COUNCIL REGARDING NAMING OF CHURCH AT FOUNDERS MEMORIAL PARK. Doris Curl on behalf of the Heritage Society recommended calling the church Grace Heritage Center at Founders Park. There was some discussion about the name being a little bit long. Debbie Fustin moved that we recommend renaming the church to Grace Heritage Center at Founders Park. The motion was seconded by Harold McDonald. The motion carried by unanimous vote. VII. RECOMMENDATION TO COUNCIL ON BERRY CREEK BRIDGE. Motion was made by Tom Swift to table any action on the Berry Creek Bridge. The motion was seconded by Debbie Fustin. The motion carried by unanimous vote. VHI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. Joyce invited the board to the Heritage banquet. Kathryn told the board about the Riveree land that was up for sale. There was some discussion on this parcel of land. The board felt that this would be a big loss for the River Corridor if we lost this parcel of land. Robin Hallett informed the board that the meeting on March 10 needed to be moved to March 17. They agreed with Tom Swift stating he would be out of town. IX. ADJOURN. Motion to adjourn by Tom Swift with a second by Ms. Debbie Fustin. Motion carried by unanimous vote. min. 193 CITY OF GEORGETOWN Parks & Recreation Board Minutes March 24, 1994 MEMBERS PRESENT: Ms. Robin Hallett, Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Ms. Kathryn Stallard, Vice Chair Mr. Tom Swift MEMBERS ABSENT: None OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation 6:00 to 7:00 Workshop with City Council. I. Approve minutes from February 8th, 1994 Parks and Recreation Board Meeting. This item was tabled until the next Parks Board meeting. H. Citizens Wishing to Address the Board. None present. III. Discussion and approval to send letter to Planning & Zoning and Council regarding access to South San Gabriel River off Inwood Drive. (Kathryn Stallard) Danny Meigs spoke to the board regarding the access to South San Gabriel River off Inwood Drive. The board voted unanimously to send a letter of recommendation to Council recommending that the Planning and Zoning Board and City Council try to work out an agreement with Mr. Greenwood that wound enable him to carry out his building plans while accomplishing the two goals listed below: 1. Acquire the flood plain area for park land 2. Maintain in some way the long established access to the river at the end of Inwood IV. Update on Neighborhood Meeting. (Joyce Gadison) Joyce gave a brief summary of the neighborhood meeting held at the library. bmun.102 V. Update on Recreation Center (Randy Morrow). Frank Krenek and Mike Fault from Embree Group made a presentation to the board on the new Recreation Center. There was a discussion regarding the funding and anticipated outcome of the new center. VI. Update on Hike /Bike Trail and Athletic Complex. (Randy Morrow) Randy Morrow gave an update of where the process was at with the Hike /Bike Trail and Athletic Complex. He stated the multi use agreements with the school and state were in place. He estimates construction will begin mid - summer with completion predicted in the next budget year. VH. Update on I.O.O.F. Cemetery Expansion. (Randy Morrow) Randy Morrow stated that the cemetery had been platted for additional plots and the road would be extended through the new portion as areas were opened. VIH. Information from Board Members and Director. Tom Swift stated he was waiting for the maintenance book from the Leathers people. He would like to meet with Jim Landry regarding maintenance on the playscape. 1&oger Pena made comment that he thought a log book might be nice to have at the Playscape. Roger asked about the chairperson and the creditability required as a leader. Mary Ann Banks said another meeting needed to be scheduled with this issue on the agenda. Kathryn Stallard asked how the money came out from taking over GYRA. Randy stated we had lost $800. Harold McDonald ask about scheduling a special meeting on the chair issue and the possibility of discussing this in a executive session. Mary Ann said this would have to be done in an open meeting with the agenda item posted. Kathyrn asked about the park land dedication of 70 acres. Mary Ann stated this was the plan for the Riveree area. The board discussed possible times for a meeting to discuss the chair issue. Tom Swift made a motion to have a special meeting to consider officer positions on Tuesday, April 5th at 6 p.m. in the conference room at City Hall. It was seconded by Ronda Seagraves. The motion carried by unanimous vote. IX. Adjourn. Motion to adjourn by Dr by unanimous vote. b:min.102 Nick Sikes with a second by Joyce Gadison. Motion carried CITY OF GEORGETOWN Parks & Recreation Board Minutes April 14, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Vice Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Robin Hallett, Chair OTHERS PRESENT: Robert Lucy - Williamson County Sun Newspaper Randy Morrow, Director of Parks & Recreation I. Citizens Wishing to Address the Board None H. Discussion Over Council Governance Policy. There was a discussion over the Council Governance Policy and the fact that this board operates under the Robert's Rules of Order. The board would like the Council to be informed that this board follows Robert's Rules. They also would like to know what constitutes an affidavit. Discussion of qualifications for board members was discussed. The board would like to see that there is diversity in terms of age, geographic diversity, and a balance in terms of interest in Georgetown are represented. Appointment time frames for Board Members was discussed. III. Selection and Approval of Officers. Harold McDonald stated that Robin Hallett had elected to pursue other interests at this time and therefore would be unable to serve on the Parks & Recreation Board. Harold made a motion to elect Kathryn Stallard as the Chair of the Parks & Recreation Board. The motion was seconded by Tom Swift and carried by unanimous vote. b:min.102 Page 2 of 2 Motion was made by Roger Pena to elect Harold McDonald as the Vice Chair of the Parks & Recreation Board. The motion was seconded by Tom Swift. The motion carried by unanimous vote. IV. Information from Board Members and Staff Crop Walk is Sunday at 2:00 - Tom Swift V. Adjourn. Motion to adjourn by Tom Swift with a second by Joyce Gadison. Motion carried by unanimous vote. b: min. 102 CITY OF GEORGETOWN Parks & Recreation Board Minutes May 12, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Mr. Mark Moore Mr. Roger Pena Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Ronda Seagraves OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Donna Kirk, Administrative Assistant I. Approve minutes from April 14th, 1994 Parks and Recreation Board Meeting and the minutes of March and February. The minutes were reviewed. Tom Swift made the motion to approve the minutes, Joyce Gadison seconded the motion. The vote was unanimous. II. Welcome new board member, Mark Moore. Mark Moore was introduced to the Parks Board. He is a coach at Williams Middle School and is the GISD representative on the Parks Board. HI. Citizens Wishing to Address the Board. Mary Taylor representing Sertoma. c Awpwin \data\prkbrd \min.594 IV. Recommendation to Council to wave ordinance on camping overnight in park, for 4th of July weekend for BBQ Cook Off at San Gabriel Park, Roy Holliday. Randy Morrow presented staff recommendations to the board. The staff recommended that the event be allowed to run during the 4th of July weekend and that the ordinance on camping overnight in the park be waived. Mary Taylor addressed the board on behalf of the Sertoma Club. She answered questions regarding the event and the length of the event. After board discussion motion was made by Joyce Gadison to allow the event and to waive the ordinance on camping overnight in San Gabriel Park. The motion was seconded by Nick Sikes and carried by unanimous vote. V. Discussion over park security. Tom Swift lead a discussion over park security. The board decided to set up a sub- committee to work with the police. Two goals given to the sub - committee were: 1) Identify problem areas; and 2) Create a dialogue with the Police Department and Sheriff's Department. The committee is to return to the board with recommendation to be forwarded to Council. Tom Swift is the chair of the sub- committee. Members are Roger Pena and Joyce Gadison. Tom Swift was appointed as representative from Parks and Recreation Board to serve on the Task Force Committee lead by Chief Hesser. The motion for this was made by Joyce Gadison. Roger Pena seconded the motion. The motion carried by unanimous vote. VI. Discussion over budget with Director. Randy Morrow presented staff concerns regarding budget. Kathryn Stallard will draft a letter to be sent to Council regarding needs for Parks and Recreation in the next budget year. VII. Information from Board Members and Director. Randy Morrow reported on progress of the Recreation Center. Ground breaking is to be in August and opening will be mid - December. Tom Swift gave an overview of Creative Playscape. There are 38 new trees, and there are materials for repairs. There was some discussion of an enterprize fund for the Creative Playscape. Roger Pena spoke about Youth Soccer. He stated that it was going well. c: \wpwin \datMprkbrd\min.594 Joyce Gadison reported on the neighborhood meetings. Debbie Fustin reported on new sub - division development off Booty's Road and requested that land for park development be given in lieu of fees as the area was so dense. The board discussed other sub - divisions that are building and land acquisitions on the horizon. VIII. Adjourn. Motion to adjourn was made by Dr. Nick Sikes with a second by Ms. Debbie Fustin. Motion carried by unanimous vote. c: \wpwin \data \prkbrd\min.594 CITY OF GEORGETOWN Parks & Recreation Board Minutes June 9, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Joyce Gadison Mr. Harold McDonald Mr. Mark Moore Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Debbie Fustin Mr. Roger Pena Ms. Ronda Seagraves OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation I. Approve minutes from May 12th, 1994 Parks and Recreation Board Meeting. Tabled until next meeting. H. Citizens Wishing to Address the Board. None. HI. Review Budget Letter to Council, Mayor and City Manager. Letter was reviewed by Board. Brief discussion regarding 94/95 budget concerns. Letter was approved as sent by Board. IV. Discussion regarding Blue Hole. There were concerns raised regarding community views on Blue Hole. A sub - committee was formed to address these concerns and return with a recommendation to the Parks Board on the auto traffic into Blue Hole. The sub - committee will hold a meeting and report back to the board by late summer. b:min.102 V. Discussion over Recreation Center and Hike /Bike Trail. Randy Morrow gave a report on the status of the Recreation Center. The architect /construction manager is Embree Construction Group, Inc. Group breaking in August with the opening in late December. Randy, also reported on the grant for the River Corridor. The project is currently on time and is progressing without problems. Questions were answered by Randy Morrow. VI. Report on Park Security by Tom Swift. Tabled until next meeting. VII. Information from Board Members and Director. Randy Morrow reported Day Camp filled to capacity and 20 more slots were created. VII. Adjourn. Motion to adjourn by Dr. Nick Sikes with a second by Mr. Harold McDonald. Motion carried by unanimous vote. b: min. 102 CITY OF GEORGETOWN Parks & Recreation Board JMinute /� 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Joyce Gadison Mr. Harold McDonald Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Debbie Fustin Mr. Mark Moore Randy Morrow, Director of Parks & Recreation OTHERS PRESENT: Mary Lee Prigge, Superintendent of Recreation Donna Kirk, Administrative Assistant I. APPROVE MINUTES FROM MAY 12, 1994 AND JUNE 9, 1994. Motion to accept minutes with corrections was made by Harold McDonald. The motion was seconded by Nick Sikes and carried by unanimous vote. IL. CITIZENS WISHING TO ADDRESS THE COMMITTEE. All citizens present wished to speak regarding Blue Hole. Comments were held for sub- committee. III. RECOMMENDATION TO STAFF ON HAVING SWANS AT SAN GABRIEL PARK. Kathryn Stallard gave a brief report regarding the donation of a pair of swans by Del Webb. She did not think they had enough information to make a recommendation on whether to accept the donation. The issue was tabled until next meeting. IV. STATUS ON BLUE HOLE SUB - COMMITTEE. (KATHRYN) A sub - committee was formed and Harold, Roger and Joyce will be the Parks and Recreation representatives. Councilmen Bonner appointed three people from his b:min.102 neighborhood as representatives and they are Ed Steiner, Gloria Jackson and Lee Crank. They will meet at 7:30 tonight to resolve the issue of parking and roads in the Blue Hole Park. V. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. Tom Swift gave a brief report on the Police Chief Task Force. He stated that the police were working on beat structure and organization. Ronda Seagraves thanked Mary Lee for use of the Williams Drive Pool for Aquadillos and stated they were looking forward to using the pool again next year. Mary Lee gave a brief report on the summer programs; swimming lessons, pools and day camp. VI. ADJOURN REGULAR MEETING. Meeting was adjourned by Kathryn Stallard. VII. BLUE HOLE SUB - COMMITTEE MEETING. Sub - committee met at 7:30 p.m. in the Council Chambers. VIH. ADJOURN SUB - COMMITTEE MEETING.* Kathryn Stallard adjourned sub - committee meeting. b:min.102 CITY OF GEORGETOWN Parks & Recreation Board Minutes August 5, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Joyce Gadison Mr. Harold McDonald Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Debbie Fustin Mr. Mark Moore Randy Morrow, Director of Parks & Recreation OTHERS PRESENT: Mary Lee Prigge, Superintendent of Recreation Donna Kirk, Administrative Assistant I. APPROVE MINUTES FROM MAY 12, 1994 AND JUNE 9, 1994. Motion to accept minutes with corrections was made by Harold McDonald. The motion was seconded by Nick Sikes and carried by unanimous vote. IL. CITIZENS WISHING TO ADDRESS THE COMMITTEE. All citizens present wished to speak regarding Blue Hole. Comments were held for sub- committee. III. RECOMMENDATION TO STAFF ON HAVING SWANS AT SAN GABRIEL PARK. Kathryn Stallard gave a brief report regarding the donation of a pair of swans by Del Webb. She did not think they had enough information to make a recommendation on whether to accept the donation. The issue was tabled until next meeting. IV. STATUS ON BLUE HOLE SUB - COMMITTEE. (KATHRYN) A sub - committee was formed and Harold, Roger and Joyce will be the Parks and Recreation representatives. Councilmen Bonner appointed three people from his b:min.102 neighborhood as representatives and they are Ed Steiner, Gloria Jackson and Lee Crank. They will meet at 7:30 tonight to resolve the issue of parking and roads in the Blue Hole Park. V. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. Tom Swift gave a brief report on the Police Chief Task Force. He stated that the police were working on beat structure and organization. Ronda Seagraves thanked Mary Lee for use of the Williams Drive Pool for Aquadillos and stated they were looking forward to using the pool again next year. Mary Lee gave a brief report on the summer programs; swimming lessons, pools and day camp. VI. ADJOURN REGULAR MEETING. Meeting was adjourned by Kathryn Stallard. VII. BLUE HOLE SUB - COMMITTEE MEETING. Sub - committee met at 7:30 p.m. in the Council Chambers. VIII. ADJOURN SUB - COMMITTEE MEETING.* Kathryn Stallard adjourned sub - committee meeting. b:min.102 CITY OF GEORGETOWN Parks & Recreation Board Minutes August 11, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Mr. Harold McDonald Mr. Mark Moore Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Debbie Fustin Ms. Joyce Gadison OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation I. APPROVE MINUTES FROM JULY 14, 1994 PARKS AND RECREATION MEETING. Motion to accept minutes with correction of date was made by Nick Sikes and seconded by Ronda Seagraves. Motion carried by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE COMMITTEE. None HI. INFORMATION ON REMOVING OLD MARY BAILEY BUILDING AT EDWARDS PARK. (RANDY) Mary Bailey Center is moving next to the athletic complex, next to the detention center. It is a child care center, Head Start. This is a bigger facility and will let them expand. The building at Edwards Park will be bull dozed and the area will revert back to a park. IV. RECOMMENDATION TO STAFF ON DONATION OF SWANS TO SAN GABRIEL PARK BY DELL WEBB. (RANDY) Donation of swans from Del Webb to San Gabriel Park. Del Webb will pay for their flight, food and anything the swans need. The swans wings are clipped or a feather is removed to ground the swans. The safety of the swans was discussed. Motion was made by Ronda Seagraves and seconded by Tom Swift to accept the swans from Del Webb. Motion carried by unanimous vote. b:min.102 V. REPORT ON RECREATIONAL PROGRAMS. (MARY LEE) Report was tabled. VI. INFORMATION ON LEASING PART OF SAN GABRIEL PARK FOR BATTING CAGES AND MINIATURE GOLF. (JACK CHAMBERS) Jack Chambers would like to put in miniature golf and batting cages. He did not show with the proposal. There was some discussion about no more building in the greenbelt area of San Gabriel Park. The area where the new sports complex is going in was discussed as a possible site. VII. INFORMATION / RECOMMENDATION TO STAFF ON DONATION FLYER TO BUY EQUIPMENT FOR NEW RECREATION CENTER. (RANDY) Each board member was given a packet for the Recreation Center consisting of equipment needed for each room. Embree is going to solicit contributions for the Parks Department. Publicity from Williamson County Sun was discussed and how to get them to publicize it more for the community. VIII. INFORMATION ON BLUE HOLE ISSUES. (KATHRYN STALLARD) Kathyrn gave a report on the Blue Hole and the recommendations sent to council from the sub - committee appointed by City Council. IX. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. X. ADJOURN MEETING. Kathryn Stallard adjourned meeting. b:min.102 CITY OF GEORGETOWN Parks & Recreation Board Minutes September 15, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Debbie Fustin Ms. Joyce Gadison Mr. Harold McDonald Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Mr. Mark Moore Mr. Roger Pena OTHERS PRESENT: Mary Lee Prigge, Recreation Superintendent I. APPROVE MINUTES FROM August 14, 1994 PARKS AND RECREATION MEETING. Motion to accept minutes with correction of date was made by Tom Swift and seconded by Harold McDonald. Motion carried by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE COMMITTEE. None HL RECOMMENDATION FOR PARK LAND DEDICATION ON SHELL PARCEL. (Charles Seamond, Jim Stendebach) Nick Sikes moved that the Parks and Recreation Board recommend to the Planning and Zoning Commission that the parkland dedication proposal as presented in the concept plan be accepted. Tom Swift seconded the motion. It carried by unanimous vote. IV. UPDATE ON SUMMER ACTIVITIES. (Mary Lee) • Summer Camp attendance went way up. Camp Director, Staci Donini, did a fantastic job. Field trips were successful, however, would not recommend trips to San Antonio in future. • Swim Lesson program was expanded to include River Ridge pool. • Introduced family night swims at River Ridge and San Gabriel pools. Seemed very popular. • Water Aerobics expanded to two nights a week this summer and was very successful. • Fall soccer games will be starting in October. Registration is slow. • Offering a new program to children 8 -15 Galorade NFL Punt, Pass & Kick,_ October 8, 1994. b:sept94.min V. UPDATE ON RECREATION CENTER. (Randy and Mary Lee) VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. • Debbie Fustin brought up case in Houston regarding Alcohol in parks. • Kathryn Stallard questioned about trouble in Old Town Park, was in continuing? The Police are patrolling. 0 Tom Swift is excited about new programs he is doing at Wesleyan Retirement Center, VII. ADJOURN MEETING. Nick Sikes moved that the meeting be adjourned with a second from Debbie Fustin. The vote was unanimous. Kathryn Stallard adjourned meeting. b:sepr94.nin CITY OF GEORGETOWN Parks & Recreation Board Minutes October 13, 1994 MEMBERS PRESENT: Ms. Kathyrn Stallard, Chair Mr. Harold McDonald Mr. Mark Moore Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift MEMBERS ABSENT: Ms. Debbie Fustin Ms. Joyce Gadison OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation I. APPROVE MINUTES SEPTEMBER 15, 1994 PARKS AND RECREATION MEETING. Motion to approve minutes as presented and seconded. Motion carried by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE COMMITTEE. 1►RTiia HI. RECREATION CENTER UPDATE. (RANDY) Recreation Center is on schedule. The interior and exterior colors were shown to the board. Staffing for the new center was discussed. Concern for enough staff was voiced by the board. The board questioned usage fees and their role in setting those fees. cAoct94.ndn IV. JOINT MEETING WITH CITY COUNCIL DECEMBER 6. (RANDY) Dinner with City Council and Park Board is designed to allow members to meet with the Council and address any questions they might have with the Council members directly. V. UPDATE ON HIKE /BIKE TRAIL. (RANDY) Texas Department of Transportation has signed the agreement and it is at Parks and Wildlife. We are doing the contract with Parks and Wildlife. The detailed development plan will be coming next and then going to Planning and Zoning. In the next 3 months you will see the work beginning. VI. UPDATE ON RIVERY AREA. (RANDY) They are purposing to give the City the 70 acres down in the flood plain behind Hardy's. VII. INFORMATION FROM BOARD MEMBERS AND DIRECTOR. Randy told the board about the Passive Area Park being requested by Serenade South Home Owners. This park would be a connection from the homes to the new Junior High School. Ronda Seagraves told about the swim team problems with Southwestern University and their moving to Williams Drive Pool. Because of their being moved around from pool to pool the swim team is without a home. There is no indoor swimming facility in this area for a swim team. The team needs approximately 8 lanes for a high school level team. There was some discussion on grants available for public pools. The lights at the Junior High and the tennis courts was discussed. Several members commented on how nice they were. The pavers at Founders Park has been finished. Del Webb is sending the swans as soon as the weather remains cool enough. VIII. ADJOURN. Meeting was adjourned by Kathyrn Stallard. cAoct94.min CITY OF GEORGETOWN Parks & Recreation Board Minutes November 10, 1994 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Joyce Gadison Mr. Harold McDonald, Vice Chair Mr. Mark Moore Mr. Roger Pena Ms. Ronda Seagraves Dr. Nick Sikes Mr. Tom Swift Ms. Debbie Fustin MEMBERS ABSENT: OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation 1. Approve Minutes October 13, 1994 Parks and Recreation Meeting. Motion to accept minutes was made, seconded and past by unanimous vote. H. Citizens Wishing to Address the Board None. III. Information on Recreation Center Grand Opening. (Randy) The Recreation Center is on schedule. Run off rain was discussed and provision for drainage was discussed. The roof and green trim are going on next. It is getting exciting to watch the progress. There will also be a nice conference room there for our board meetings. Staffing for the Recreation Center has begun. We will be hiring a recreation center supervisor, a receptionist, and 6 to 8 part -time recreation assistants. Interviews will begin at the end of this month. Randy gave a report on the status of major contributors to the Recreation Center. 1V. Indoor Swimming Pool. (Jahn Webster) b:min.102 Jann Webster addressed the board on the problem of year -round swimming for youth in Georgetown. The loss of the use of the facility at Southwestern University for the three groups involved in swimming - the high school group, the Aquadillos (175), and the Texas Gold Swimmers (75) -- there are also other groups of kids involved in year -round swimming - fitness, aerobics and senior groups. She went on to describe the needs of the various swim groups. She said Dr. Gunn has worked out some arrangements with Southwestern University for the high school team. This does not help the groups who would like to swim on a year -round basis. Jann did not come to the board with solutions but rather with questions about how to solve the issue of year -round swimming. The board formed a three- member committee to work with Jann and try to bring this issue before the City Council /School Board. The committee is comprised of Tom Swift, Ronda Seagraves and Mark Moore. Jann will go before the City Council on November 22, 1994. (Jane's phone number is 869 - 1779). V. Fees for New Recreation Center? (Randy) A cost of $99 per year was suggested. There has been discussion on whether to charge an annual fee, as is done with pools, or to charge per event, or a combination of both. The board discussed the fees and special discount with memberships. Member would get use of the facility and discounts on the events they want to participate in. There was a suggestion of an additional charge on the racquet ball courts. VI. I.S.T.E.A. Grant. (Kathryn Stallard) Kathryn Stallard gave an overview of the I.S.T.E.A. grant qualifications and gave a handout to the board members. She asked board members to get with her or Randy on their ideas or possibilities for routes that this grant would be useful for in the Georgetown area. The Rivery to the State Park was a consideration. The renovations of the cemetery at Blue Hole is a possibility for this grant. VII. December 6th Joint Meeting with Council and Parks & Recreation Board. (Randy) There will be a joint meeting with City Council on December 6th. There will be a catered dinner. b:min.102 VIII. (Budget) Capital Items for 94195. (Randy) Council was generous to Parks and Recreation this year, increasing the Hike & Bike account by $500,000. That leaves only $100,000 in -kind match that we have to get volunteer labor to help with the trail. The budget looks a lot better this year. It is a nice budget with maintenance contracts for mowing areas. The gazebo is going to be fixed this year with a concrete slab. Edwards Park is going to be made into a big nice park with the old Mary Bailey Building being removed. The 1.2 million dollar Recreation Center stayed within budget. Tom Swift made a motion to tear the building down at Edwards Park and put up some more play facilities and walkways so that the families could use the park as a family park. The motion carried by unanimous vote. Randy said the letter from the board to Council was most helpful in the budget process this year. IX. Information from Board Members and Director. Harold McDonald moved that the Parks Board not hold the regular scheduled meeting in December but instead make the December 6th meeting with council the December meeting. The motion carried by unanimous vote. Kathryn discussed whether or not the board could have a discussion after a motion. There was a brief discussion concerning Roberts Rules of Order. Kathryn also reminded board members to apply for reappointment to the board. The applications can be mailed or given to the mayor. The applications will be in the City Newsletter and will be reviewed by Council in February. Randy stated that the Hike and Bike Trail finally made it to Texas Department of Transportation. We are doing the appraisals at this time. The contract with Place Collaborative is in progress. Blue Hole has been to Council and hopefully what we do in that area will make everyone happy. X. ADJOURN The meeting was adjourned by Kathryn Stallard. b:min.102