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HomeMy WebLinkAboutMinutes_PAREB_07.13.1995CITY OF GEORGETOWN Parks & Recreation Board Minutes July 13, 1995 MEMBERS PRESENT: Ms. Ronda Seagraves, Vice Chair Ms. Joyce Gadison Mr. Harold McDonald Dr. Nick Sikes Mr. Tom Swift Ms. Debbie McGarry MEMBERS ABSENT: Ms. Kathryn Stallard, Chair Mr. Mark Moore Mr. Roger Pena OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Ronald Mahan, First Charter David Sawyer, First Charter Bob Lehman, First Charter I. APPROVE MINUTES Motion was made by Harold McDonald to accept the June 15, 1995, minutes. Debbie McGarry seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. FIRST CHARTER CONCEPT PLAN David Sawyer of First Charter Concept Plan addressed the issue of parkland dedication. He offered a 2.5 acre tract of land which is out of the 100 year flood plain, but is not adjacent to the subdivision. This area is the southwest corner of what Mr. Mahan is retaining. The negative aspect of this land is that the city would not have immediate access to the park area. Public access would come when the remainder of University Park is developed. Harold McDonald also mentioned that an additional 1/z acre would allow for a better buffer between the park and Mr. Mahan's property and allow fencing for privacy. After much discussion over the land in question, a motion was made by Harold McDonald. The motion recommended to planning and zoning and city council the acceptance of park acreage of 3 acres assuming that the city will for go its 50 foot of public access requirement. The city will provide proper fencing to enclose the trail and the park area that is adjacent to Mr. Mahan's property. The approximate dimensions of the park area to be 200 feet in a south to north direction starting at the south line of Mr. Mahan's remaining acreage and 650 feet starting at the west line and going east. The 3 acre park land dedication will be subject to its use for detention, if required, to serve the 92.93 acres within the Concept Plan. Inclusive of the city's pedestrian access to the 15 foot drainage easement and 35 foot drainage easement that would be conveyed as a permanent easement to the city. The pedestrian trail will be provided within the drainage easements by Mr. Sawyer of First Charter and will be from the dead end stub street in Section Three of the Concept Plan to the 3 acre park. Also dedication of easements to the public for the aforementioned pedestrian trail way system, drainage and detention as shown on the Concept Plan, to be provided by First Charter. In addition, First Charter will provide parking within Section Three until such time as public access to the 3 acre park becomes available. The motion was seconded by Debbie McGarry and it passed by unanimous vote. IV. CONCEPT PLAN FOR CHURCHILL FARMS SUBDIVISION Churchill Farms has proposed to give 1.38 acres of parkland. After discussion on the land, Ronda Seagraves suggested that the issue be tabled and that some members from the board go talk to Hildy Kingma in planning and find out the history of the situation. Tom Swift made a motion to table the discussion until further information regarding Churchill Farms' history can be obtained from Hildy Kingma. A second was made by Joyce Gadison and passed by unanimous vote. Randy Morrow, Debbie McGarry, and Harold McDonald volunteered to go and talk to Hildy Kingma about Churchill Farms. V. CONSIDER APPROVAL OF BUDGET LETTER TO MAYOR AND CITY COUNCIL The letter is a result of a meeting in which Kathryn Stallard, Randy Morrow, Harold McDonald, and Ronda Seagraves attended. The recommendations in the letter come from the small committee and the discussion at the last Board meeting held on June 15, 1995. Kathryn Stallard drafted the letter to send to the Mayor and City Council. In conjunction with this letter she has taken a proposal from Randy Morrow's department recommending and supporting many of the things that him and his staff need. The letter is like a stamp from the Board saying that they agree with Randy Morrow and his staff on his suggestions for next year. Harold McDonald made a motion to approve the letter to city council concerning the 95/96 Budget with the following correction: the deletion of our supporting the new park at 17th and Walnut Streets and the addition of a statement that the Parks and Recreation Board opposes establishment of a park at 17th and Walnut Streets until other areas of the city have been equitably represented. The motion was seconded by Tom Swift and passed unanimously. VI. INFORMATION FROM BOARD MEMBERS Tom Swift had a report on the alcohol issue in the park. - After visiting with the Citizens Advisory Committee to the Police Department he obtained answers to questions that were raised at the last meeting. Larry Hesser, Chief of Police, made it clear that he was not in favor of the police department issuing special permits for alcohol use in the park. His concerns included adding another level of bureaucracy, creating the need for additional personnel and having to make personal judgements. When the committee was asked to vote on the 4 issues concerning alcohol, the vote resulted as follows with 12 people attending the meeting: Leave it alone and ban at Blue Hole only received no votes, special permit received one vote, and total ban in all parks received eleven votes. There was concern about alcohol in the community center and allowing it there only. Tom said if the community center was not in the center of the park and access could be made without having to go through the park it would be a different story. He is genuinely concerned about the safety in the park. Ronda Seagraves said she enjoyed working with Harold McDonald on evaluating the parks and 'the needs for those parks. She also mentioned she would like for the board to receive the information on the budget a little sooner so that they would have time to review it more closely. VII. ADJOURN Motion to adjourn was made by Joyce Gadison and seconded by Tom Swift.