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HomeMy WebLinkAboutMinutes_PAREB_06.13.1996CITY OF GEORGETOWN Parks & Recreation Board Minutes June 13, 1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Mr. Tom Swift Ms. Joan Sukup Ms. Sarah O'Brien Ms. Ronda Seagraves MEMBERS ABSENT: Mr. Mark Moore Ms. Debbie M`Garry OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Keith Bolton, President of Pop Warner Football Tonua Arnold, Pop Warner Football Gabriel Dominguez, Pop Warner Football Anthony Rector, Pop Warner Football Eric Soliz, Pop Warner Football Lelie Soliz, Pop Warner Football I. APPROVE MINUTES Motion was made by Ronda Seagraves to accept the May 16, 1996, minutes as corrected. Cheryl Mize seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None III. DISCUSSION WITH POP WARNER FOOTBALL REPRESENTATIVES Keith Bolton, President of Pop Warner, expressed concerns about the football field that is going up and the time line that it is going to take to finish the project. They are also concerned about who will manage the fields and the amenities that will be there. Randy Morrow said that dirt work has started and the deadline for finishing construction is September 15, 1996. The field would need to sit idle for at least 6 -8 months so that the sod can become established. The field would mainly be used for tournaments and would be scheduled by the City. Bleachers, lights, and restrooms will possibly be added later depending on money available. Pop Warner's. greatest concern is having a good quality field to play games on. The program is expanding and at the present time there is no field for them to play on. IV. DISCUSSION OF RENAMING CHAUTAUQUA PARK TO EDNA POWELL PARK This is an issue that has come up more than once. At one time the parks board voted to recommend the name change, but City Council had a lot of opposition and refused to rename the park. In order to sooth relations, a picnic pavilion was constructed and dedicated in the name of Edna Powell due to her contributions. The policy for naming places was such that you cannot name it after someone unless they are deceased. Edna Powell is now deceased and Ed Steiner is asking that the park be named after her. Bob Hart asked the board to take a position on the issue. The recommendation of the board is to go ahead with the survey of District 2 and see what they want. Cheryl made a motion to support council's recommendation to conduct a survey of District 2 on renaming Chautauqua Park to Edna Powell Park. Joyce Gadison seconded the motion and it passed by unanimous vote. V. BUDGET IDEAS FOR 1996 -1997 The budget is now being planned for the 1996 -1997 fiscal year. One of the top items requested in the survey was restrooms and that will be one thing asked for in next year's budget. One way to make sure the budget ideas become budget items is to talk to the council members. Board members are encouraged to make a list of ideas and submit it to Randy Morrow. VI. "BUY A BRICK" EFFORT FOR HIKE /BIKE TRAIL Amenities are needed for the new hike /bike trail and athletic complex. One option would be to have a "buy a brick" effort to pay for some of the equipment needed. A group of people would put together a plan on how much different things cost for the trail and do the advertising to sell the bricks. Tom Swift commented that the bricks for the Playscape have not been completed because there is not enough to fill the order. There was a suggestion to combine the two efforts and place one large order for the two profects. This issue will be further discussed once members of the Playscape have been contacted. VII. PAST AND FUTURE GOALS - NATIONAL GOLD MEDAL FINALIST Kathryn handed out the January 1995 agenda so that everyone could see what the topics were a year and a half ago. Some of the items on the agenda were the Hike /Bike Trail which has finally happend, an indoor swimming pool, parkland dedications, buying crucial properties (like parking lot for blue hole and land to finish trail), budget items, and new budget sources. Some possible ideas for new funding sources for the Parks and Recreation Department are: 1. Greater reliance on volunteer labor 2. System of "matching" funds 3. New fees and /or higher fees for some services 4. Collect user fees for large group use of parks 5. Add a line -item fee to the City utilty bill 6. Annual Fundraisers\ 7. Form a non profit foundation in order to accept donations S. Xeriscape plant sale These different ideas were discussed as possible revenue sources. VIII. INFORMATION FROM BOARD MEMBERS Cheryl Mize suggested that the Friends of Georgetown Parks meet and discuss the direction of the group. Kathryn Stallard told the board that Southwestern University has opened their facility to the public. She was concerned what kind of impact that would have on the Georgetown Recreation Center. Randy Morrow announced that we were one of the top 15 projects approved for the ISTEA grant thus far. There were 39 applicant and 15 made it through the first cut. The video that was submitted for the National Gold Medal was shown to the board. VII. ADJOURN Meeting was adjourned by Cheryl Mize and seconded by Tom Swift.