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HomeMy WebLinkAboutMinutes_PAREB_06.15.2006Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 15, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 15, 2006. Members Present: Bob Mathis, Kay Cobb, Kent Buikema, Mike Simpson, Ron Doernbach Members Absent: Barbara Owens, Mark Ramsey, Mark Shepherd, Van Chandler Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes 1 Regular Meeting 1. Call to Order The meeting was called to order by Kay Cobb at 7:05 pm. 2. Roll Call 3. Update on The Games of Texas - Garrett Garrett stated this event is coming up the end of July. The sponsorships are going well with the food. There is still a need for volunteers. Doernbach asked if HEB had been contacted for volunteers. Garrett stated they had not been contacted but there was a large group from Dell that is volunteering. Garrett stated that CSR workers have been listed as volunteers. Boxing, Track and Field are getting a lot of attention. Cobb asked if there was a limit on age for volunteers. Garrett stated that some of the duties have age restrictions but children can participate with parents. 4. Discussion and possible action on fees for renovated Community Center — Garrett Garrett passed out proposed fees for the Community Center that were presented to city council. Garrett went over the current fees and proposed fees. Buikema asked if the building was going to be much improved and was that why the fees increased. Garrett stated that the whole building is being renovated. The facility will be furnished with commercial appliances in the kitchen, new chairs and tables, security cameras, and a new PA system. The restrooms will be handicap accessible where they were not before and there will be more restrooms. A courtyard is another added feature which will be located on the side by the public pool. A damage deposit of $500.00 will be proposed for all organizations. The whole facility is 12,000 square feet. Doernbach asked about the building being used by two parties at the same time with kitchen use. Garrett stated that the kitchen would be shared. The two separate parties would have to coordinate together. The cooler will be down the middle, and there will be a stove on each side. There will still be a bar-b-que pit outside. Doernbach asked about facilities in the area and their fees. Garrett gave prices from Sun City, Brushy Creek, VFW, and the Elks Lodge. Garrett stated that the cost for maintenance on the building is $43,000 a year. Garrett stated with the proposed rates and last years rental percentages, 64% non-profit, and 38% non commercial rentals, the center would bring in around $50,000. This would cover expenses. Based on 2005 usage, the utility costs were $20,000. Garrett stated that the rentals would be 14 hours a day and close at midnight. There will be security cameras, and have one security officer per 100 people. Buikema made a motion for the Parks and Recreation Advisory Board to support the proposed fees for the Community Center and Doernbach seconded the motion and it passed by unanimous vote. 5. Recreation Center renovation and expansion update — Garrett Garrett stated they have met with the architect PBS&J. The schedule is to start construction August 2007. The construction will take approximately 18 months. The architect is looking at our programming to see how the facility can accommodate the needs. Simpson asked about the concept drawing of the center. Morrow stated the drawing might change but the same items would be in the facility such as the teen center, a gym and pool. The construction may be delayed due to the outcome of the football field and football season. Morrow stated after the football stadium is not used by the school district, that area will be part of a new parks master plan. 6. National Recreation Trails announcement — Garrett Garrett passed out the letter from the U.S. Department of the Interior about the San Gabriel Trail for it being added to the National Recreation Trails System. Garrett stated there will be plaques put on the trail showing the designation. Doernbach asked if this was a permanent designation and Garrett stated it is. The board congratulated the staff for their work. Doernbach made a motion that City Council recognizes Kimberly Garrett and Randy Morrow for having earned the National Trail Distinction. Buikema seconded the motion and it passed by unanimous vote. 7. Approve minutes from May llth, 2006 meeting Buikema made a motion to accept the minutes and Simpson seconded the motion and it passed by unanimous vote. 8. Future agenda items 9. Adjourn Doernbach made a motion to adjourn the meeting. The meeting adjourned. Approved.-- Attest: _r- kr- rk'Rarnsey, Chair Parked Recreation Board Kay Cobb, Secre Board arks & Recreation