HomeMy WebLinkAboutMinutes_PAREB_04.12.2007Minutes of the Meeting of
the Parks and Recreation Board
City of Georgetown, Texas
Thursday, April 12, 2007
The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 12, 2007.
Members Present:
Barbara Owens, Bob Mathis, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja
Members Absent:
Kay Cobb
Staff Present:
Kimberly Garrett, Jill Kellum
Minutes
Regular Meeting
1. Call to Order
The meeting was called to order by Mark Ramsey at 7:02 pm.
2. Roll call
3. Election of Vice Chair — Garrett
Bill Mateja made a motion to nominate Kent Buikema for Vice Chair of the Parks
and Recreation Advisory Board. Motion was seconded by Michael Simpson and
the motion passed by unanimous vote. Kent Buikema accepted the nomination.
4. Election of Secretary — Garrett
Michael Simpson made a motion to nominate Barbara Owens for Secretary of the
Parks and Recreation Advisory Board. Motion was seconded by Bill Mateja and
the motion passed by unanimous vote. Barbara Owens accepted the nomination.
5. Update on Dog Park — Simpson
Simpson stated they presented the information to City Council in a workshop
two weeks ago. Garrett stated she surveyed 12 cities and all had positive results.
Two questions that were asked in the survey: 1) Have you ever had a noise
complaint? 2) Is it in or close to a residential area? The answers were that there
were hardly any noise complaints and a lot are in or around residential areas.
Simpson stated the bid packages would finish up this month and begin
construction in May with a projected ribbon cutting in July. Construction of the
area will involve mostly fencing and supplying water and the appropriate
amenities such as the refuse pick up. Ramsey asked if this was a multi phase
project. Simpson explained this project is a 3 year phase. The 2nd phase would
be an opportunity to do landscaping, and add park benches, and the 3rd phase
would be to add a couple of ponds. Owens asked where the parking would be.
Simpson stated it would be shared with the athletic complex. Garrett stated that
the parking lot would be extended.
6. Discussion and possible action on Parks and Recreation Advisory Board
By-laws — Garrett
Garrett explained that City Council reduced the number of Parks and Recreation
Advisory Board members from 9 to 7. Since this was done, Garrett explained that
the by-laws would need to be updated in order for them to be in compliance and
in doing so would look at all the by-laws to update. Garrett went over the
by-laws and the areas that need to be corrected.
Section 2.1 the correction will read: Number of members. The Board shall be
composed of seven (7) members.
Section 2.3 the correction will read: Term of Office. The term of office for Board
Members shall be two (2) years. Terms will be staggered so that four Board
members terms expire in evenly numbered years and the other three terms
expire in odd -numbered years. The term of office for members shall be two
years, with a maximum of two consecutive terms allowable.
Section 4.1 the correction will read: Time and Date of Regular Meeting. The
regular monthly meeting date is the second Thursday at 7pm in the Conference
Room of the Parks and Recreation Administration Building located at 1101 N.
College.
Section 4.2 the correction will read: Special Meetings. Special meetings may be
called by the Chair or by 3/7th (3 members) of the Board Members.
Section 4.3 the correction will read: Quorum. A quorum shall consist of 4
members, and shall be required for the Board to convene a meeting as well as
conduct business. No business meeting may be convened, nor business
conducted without a quorum.
Section 5.4 the correction will read: Citizen Participation. In accordance with
City Council policy, citizens are encouraged to sign up at Board meetings to
speak on any item on the agenda. Sign-up sheets will be available and should be
submitted to the Chair prior to the start of the meeting. If any written materials
are to be provided to the Board, a copy shall also be provided to the staff liaison
for inclusion in the minutes of the meeting. Speakers are limited to three
minutes. If a citizen wishes to speak on an issue that is not posted on the agenda,
they must file a written request with the Administrative Assistant at the Parks
and Recreation Administration Building located at 1101 N. College no later than
4 pm eight days before the scheduled meeting. To comply with the Open
Meetings Act, the written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public.
Buikema made a motion to approve all changes as indicated. Motion was
seconded by Simpson and the motion passed by unanimous vote.
7. Approve the minutes from February 15, 2007 meeting
Simpson made a motion to approve the minutes and Buikema seconded the
motion and it passed by unanimous vote.
8. Future agenda items
- TX DOT Bridge through San Gabriel Park (Owens)
- Community Center bookings/revenue (Mateja)
- Recreation Center Pool update on Construction
- Master Plan for the Parks — companies will present their proposals for Parks
Master plan (Garrett) Emphasize that parks board members be present for
quorum.
9. Adjourn
Simpson m. • e a motion to adjourn the meeting. The meeting adjourned.
ro Attest:
$M11-1 ' 4)e4
Mar am Cfai Par:. a d Recreation Board Barbara Owens, Secretary Parks Lkecreation Board