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HomeMy WebLinkAboutMinutes_PAREB_01.10.2008Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 10, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 10, 2008. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, William Mateja Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order by Mark Ramsey at 7:00 pm. 2. Roll Call 1 3. Consideration and possible action to appoint a committee to review and recommend fees for the baseball field in San Gabriel Park Ramsey stated that two people are needed for this committee. Mateja and Buikema volunteered. Morrow stated that information from other cities can be obtained in comparing fees. Then Morrow will meet with Mateja and Buikema to discuss the fees to charge; then present it to the Parks and Recreation Advisory Board and get an approval on the fees. 4. Update on Recreation Center expansion and renovation Garrett passed out the progress report as of January 10, 2008. Cobb asked about the projected completion date and Garrett stated it is for total completion of the expansion and renovation. Garrett explained where the temporary exists were being placed. Cobb asked when the new part would be moved into. Garrett stated the end of the year. It will take approximately 60 days to renovate the existing building. Mateja asked if there was a point person from the parks department on the construction of the Recreation Center that discusses issues with the contractor. Morrow stated that currently there is not, but once they are closer to the construction of the actual structure, Parks and Recreation staff will be more involved. Comment: Owens asked if there was something that could be put in the minutes stating that the Parks and Recreation Advisory Board would like the Parks and Recreation staff to be in more contact with the Facilities department on the development of the recreation center. Simpson stated that the Parks and Recreation Advisory Board shares the concerns with the Parks and Recreation staff and expresses the importance of a point of contact between the Park and Recreation director's, the project manager on the construction, and the Facilities department. Owens would like there to be an action item on the future agenda. Additionally, Owens asked if the instructors are insured and employed by the City of Georgetown. Garrett stated that all instructors are independent contractors and carry their own insurance. Garrett stated that all instructors are certified. 5. Update on Blue Hole Park Morrow stated he spoke to Assistant City Manager, Jim Briggs, who said Blue Hole would be open this summer. Morrow explained that with FEMA they will rebuild it the way it was before the flood, but the City of Georgetown would like to rebuild the road with concrete and a bulkhead, so when the water hits it does not wash it out the next time. The City of Georgetown will have to pay for this part. Buikema asked what the budgeted amount was. Morrow will get the dollar amount. Garrett stated that the repairs to the walk across bridge in San Gabriel Park will be paid partially with FEMA money but the bridge will also be constructed differently than before and the difference in cost would be paid for by the City of Georgetown. 6. Update on Parks Master Plan Garrett stated Turco Associates have completed the phone survey. The survey started the week th of the 19 . Garrett stated there is another piece of the survey and there will be information in the City Reporter that explains the online survey. There will be a link to an online survey from the City's home page. Mateja asked if there was still going to be a public meeting at Wolf Ranch. Garrett stated that is still in the works but would not be a survey but rather show conceptual drawings and ideas to get public input. Mateja asked if they had a time frame of when they would like the location. Garrett stated that an estimated time would be April or May. Garrett stated that they will survey 4th, 7th, and 10th graders after approval from GISD superintendent, Dr. Boring. Then charettes will be set up with groups and will probably be the first part of February. Mateja asked if there is any feed back from the council on this Master Plan. Morrow stated not yet. Garrett explained Halff Associates is still gathering information called the inventory analysis. The second part is the needs assessment. Garrett stated they are still collecting data at this time and there is not a format to give the information to council at this time. Owens asked if the new bridge through the park will be on the master plan since the construction has been delayed from TXDOT due to lack of funding. Morrow stated that it will still be shown on the master plan. Owens added about the trees that were taken out at Lyndoch Park for the water line and about future trail. She stated it would be ideal for the hike and bike trail. Garrett stated that when they are done they will do a 40% grade to the area. The water lines will be bored under the river. Garrett stated that was discussed and for it to be a public access point. Development would depend on the master plan. This is at the South San Gabriel River behind Wolf Ranch. Garrett stated that the next goal is to go from Blue Hole to Wolf Ranch with the hike and bike trail. Morrow stated that if the bond passes in 2008 with the master plan there will be additional money for trails. 7. Approve minutes from December 13, 2007 meeting Simpson made a motion to approve the minutes and Cobb seconded. It passed by unanimous vote. Additional Comments: Morrow explained that the City Manager, Finance Director, Morrow and Garrett met with the Garey's. They explained to the Garey's that they would go for a bond in November 2008 and would like to put the construction of Garey Park in the bond and it can stay in that bond for 10 or 20 years. They proposed that they use the Garey's 5 million for the maintenance and upkeep and if the bond passes they will use the bond money to build the park. Morrow stated that the Garey's were excited about this proposal. Morrow estimated that it would take $500,000 a year to maintain the park. Mateja asked about the process with the land. Morrow stated that every other year 100 acres will go into the Texas Parks and Recreation Trust. 8. Future agenda items Curfews in parks for juveniles Update of the Recreation Center renovation and construction Update on the Master Plan 9. Adjourn Buikema made a motion to adjourn. Approved: Attest: Mark Ramsey, Chair Parks and Recreation Board Barbara Owen.,, Secretary Parks & Recreation