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HomeMy WebLinkAboutMinutes_PAREB_07.10.2008Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 10, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 10, 2008. Members Present: Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Mallory Bird, Barbara Owens Staff Present: Randy Morrow, Kimberly Garrett, Greg Olmer Minutes Regular Meeting 1. Call to order 2. Roll call 3. Tour of Recreation Center construction site Representatives from Chasco gave Parks Board Members a tour of the Recreation Center. 4. Introduction of Greg Olmer, Recreation Center Supervisor Greg Olmer, Recreation Center Supervisor, gave the board a brief summary of his background and his job duties. 5. Discussion and possible action for membership fees for the Recreation Center Garrett discussed possible fee increases for the new Recreation Center. There will be many new fee options that are not currently available including a senior rate and a couple rate. There was discussion regarding the fee increase for a Family membership. This membership category was proposed to increase significantly compared to some other categories. Also presented were rates charged by other fitness providers in Georgetown and Round Rock. At the next meeting more information regarding number of memberships and an updated fee schedule would be presented. No action was taken. 6. Approve minutes from June 12, 2008 meeting Bob Laemel made a motion to approve the minutes and Shane Morris seconded. 7. Approve minutes from June 26, 2008 special session meeting Bill Mateja made a motion to approve the minutes and Shane Morris seconded. 8. Adjourn Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 11, 2008 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 11, 2008. Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Mallory Bird Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order by Buikema at 7:04 pm. A moment of silence was observed in remembrance of 9-11. 2. Roll call 3. Introduction of Jaime Jones, Aquatics and Special Events Coordinator Garrett introduced Jones. Jones explained her job duties at Aquatics Coordinator and Special Events Coordinator. 4. Update on Parks and Recreation Masterplan Garrett stated staff is meeting with Jim Carrillo next week with a draft of the masterplan. Jim Carrillo will have a draft available for the Parks Board on October 1 St Laemel asked what will be included in this document. Garrett stated the document will show the trail masterplan component, the funding sources, future connections, what we have currently and all the public input. It will show the entire plan which includes the inventory of the park, programs and staffing levels, concepts for San Gabriel Park, and a plan to replace the inventory. 5. Discuss the role of the Advisory Board in the November bond election Garrett stated that the City Council approved the public information that could be disseminated. Council decided not to use videos due to the financial burden and the time to produce it. They will use Channel 10, newspaper, movie theater, website, City Reporter, and Sun Rays to get information to the public. Owens stated that the Megaphone at Southwestern could be used to get information to the students at Southwestern. Mateja asked what the advertising budget was. Morrow stated $37,000.00 was budgeted for advertising. Garrett passed out the information that was approved by Council and this information is what will be used for all advertising and getting information to the public. The parks bond will not be broken down by each project. There was discussion about the tax rate and how it will not increase more than 3% a year and additionally how many more new homes will be in the city limits and how this may keep the tax rate down. 6. Update the Advisory Board on the meeting with the Army Corps of Engineers Mateja explained that in the masterplan it talks about communication starting between the Army Corps of Engineers and Georgetown Parks and Recreation. He stated that the US Army Corps of Engineers is interested in getting out of the parks business and only be in the water management business. This initiated a meeting with Morrow, Garrett, Mateja, Buikema, and Councilmember Bill Sattler with the US Army Corps of Engineers to begin talks about the City of Georgetown taking over a park or all three parks at Lake Georgetown. Based on this meeting Councilmember Bill Sattler presented preliminary information to the City Council to discuss with them that this conversation has taken place and ask support from the council to go forward with no commitments. Mateja explained this meeting has started the beginning phase of studying and discussion and investigation process. Mateja stated this was an opportunity to talk and explore, as the Advisory Board, based on staffs input and then going forward to the City Council giving them the boards thoughts and studies and then for the City Council to take action on what the board presents to them. 7. Discussion and possible action regarding membership fees for the Recreation Center Garrett stated there was discussion last time about the family annual and quarterly rate. Garrett presented new proposed fees for the Recreation Center memberships. Garrett stated she spoke with the City of Round Rock about their fees and they will be increasing fees at least $5 - $10 for all their categories. Garrett stated that the fees for the City of Round Rock will be very comparable with the proposed fees. Garrett stated the recreation center will have more amenities than the City of Round Rock such as an indoor walking track, a larger indoor pool, outdoor pool, and larger weight room. Buikema asked if staff felt they needed to get these amounts from memberships. Garrett explained that for the budget they would need these amounts. Owens asked if the pool would be available to a nonmember and if there are additional fees for the classes. Garrett stated there are fees for classes but they are not required to have a membership. Buikema stated that nonmembers should pay an additional amount if not a member of the recreation center. Mathis asked what the break down was for members and nonmembers. Garrett stated that at least 75% of the people in the programs are members. Garrett stated that in another Texas city they were required to double their membership fees and did not offer any new services and stated that we do have a new facility with new services to offer. Buikema asked about the 80% increase for family memberships and if Garrett felt citizens would go for the new rate. Garrett stated she has spoke to some members and told them the new memberships fees will double and most people stated they expected that. Mateja made a motion to accept the proposed Recreation Center Fees and Morris seconded and it was approved by unanimous vote. 8. Approve minutes from July 10, 2008 meeting Laemel made a motion to approve the minutes and Morris seconded and it passed by unanimous vote. 9. Future agenda items 10. Adjourn Approved: ')LI-/2h E. it"-,iL� Ken f Buikema, Chair Parks and Recreation Board Barbara Ov f s, Secretary Parks & Recreation Attest: