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HomeMy WebLinkAboutMinutes_PAREB_03.11.2010Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 11, 2010 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 11, 2010. Members Present: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Micki Rundell, Jill Kellum Minutes I Regular Meeting 1. Call to order The meeting was called to order by Kent Buikema at 7:00 pm. 2. Roll call 3. Introduction of new Parks and Recreation Advisory Board member Buikema introduced Daniel Dance as the new Parks and Recreation Advisory Board member. 4. Election of vice chair and secretary for Park and Recreation Advisory Board Bill Mateja nominated Bob Laemel as the Vice Chair of the Parks and Recreation Advisory Board and Jean Houck seconded the nomination. Simone Pollard nominated Shane Morris as the Secretary of the Parks and Recreation Advisory Board and Jean Houck seconded the motion that Shane Morris continue as Secretary of the Parks and Recreation Board. 5. Discuss the 2010/2011 budget process - Micki Rundell, Laurie Brewer or Lorie Lankford Micki Rundell explained the budget process. Rundell explained staff is trying to interact more with the council. Rundell explained how the Parks and Recreation Department (PARD) staff will present information to the council workshop on March 23rd on Parks CIP, the major capital improvements we see for the parks. Then on April 27th PARD staff will go before the council and talk about the operations of the parks and their staffing requirements. Rundell stated the budget will be presented to council in July and the ordinance on the budget will be approved by council in August. Rundell stated the budget input the Parks and Recreation Advisory Board submitted will be presented to council. Rundell encourages the rd Parks and Recreation Advisory Board to attend the March 23 meeting to show support of the budget input. Mateja asked about the question on the survey about Lake Georgetown and why it was removed from the survey. Rundell stated that it was taken off the survey by a councilmember at the GAF committee meeting. Rundell stated on the survey one of the top reasons that people like living in Georgetown are the recreational opportunities. Rundell stated we need to address the administrative personnel and staffing issues. Rundell stated the Lake Georgetown issue needs to be brought before the voters because it is going to be very costly and she would not attempt to do it without taking it to the voters. Rundell stated the special needs requirement for our community need to be addressed. Pollard asked if the PARD is making money and if the revenue is going into the general fund how are the funds appropriated. Rundell explained that the PARD is an amenity paid for by the tax payers. The recreation center brings in money which helps and none of the money that is generated in the parks and recreation department goes anywhere else but to parks and recreation. Garrett stated the recreation programming portion is self supported, but the parks portion is not. Rundell states it is a quality of life issue. 6. Discussion and possible action on CIP workshop to City Council Garrett presented information on the CIP presentation that will presented at the council workshop on March 23rd. Garrett explained this was their chance to tell the council they wanted to issue the bonds. She stated that in the past all CIP projects were lumped together and this is the first time council is looking at the projects by departments. Garrett stated the CIP budget is separate from the general fund and the CIP projects are paid for mainly by bonds, either citizen approved bonds or certificate of obligation bonds. She explained CIP projects in the past were the dog park, the skate park, cemetery improvements and trails. Garrett stated Rundell advised that PARD should remind staff that PARD did a citizen's survey and the citizen's thought PARD was doing a good job and that the citizen's did approve a bond and they are very supportive of parks and recreation and we do have a master plan. Garrett explained that the master plan was broken down into four categories and each category has issues identified that related to the bond. Some of the projects to present were things such as acquisition for land for a northwest sports complex and community park, acquiring undeveloped river corridor along the south San Gabriel River towards Garey Park, an amphitheater, trails and water spray parks which were approved in the bond. Garrett would like to highlight the master plan at first and tell them everything the citizen's approved and the priorities of the master plan and show them a 5 year CIP plan and how the money could be broken down. Garrett stated that council is interested in how much staff wants to spend this year. Garrett stated this is the best estimate of how much things will cost and it is also based on the funding that is allocated. Buikema encouraged all the Parks and rd Recreation Board members to attend the March 23 council meeting and speak to the council that the board has supported the master plan and the bond through the process and support the CIP and would like to see it move forward. Morrow stated that staff is not looking for the entire 35 million bond but just enough to get things going. Laemel made a motion to support the Parks CIP 5 year plan as presented to the board and Pollard seconded the motion. It passed by unanimous vote. 7. Update from Friends of Georgetown Parks and Recreation Subcommittee Laemel reported there is now a domain name for the Friends of Georgetown Parks and Recreation which is www.gtparkpals.org. Laemel gave an overview of the last subcommittee meeting which was held March 1, 2010. He stated there were individuals from aquatics, past Parks and Recreation Advisory board members, staff from Southwestern University, Master Gardener, and the rowing club present. Laemel stated he presented the information to get the community to take over the meetings and get the Friends of Georgetown Parks and Recreation started. 8. Discussion of Parks and Recreation Monthly Review Mateja asked about the drainage issue at the Bark Park. Morrow stated he will look into this issue. Laemel asked about the gift cards and Garrett explained they work just like any gift card and they will be available the end of March. 9. Approve minutes from February 11, 2010 meeting Morris made a motion to approve the minutes it was seconded by Pollard and the motion passed by unanimous vote. 10. Future agenda items Board recognition 11. Adjourn Laemel made a motion to adjourn the meeting. The meeting adjourned at 8:13 pm. Kdnt Buikema, Chair Parks and Recreation Board Shane lviorris, Secretary Pars and Recreation Board