HomeMy WebLinkAboutMinutes_PAREB_04.08.2010Minutes of the Meeting of
the Parks and Recreation Board
City of Georgetown, Texas
Thursday, April 8, 2010
The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 8, 2010.
Members Present:
Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard
Members Absent:
Staff Present:
Kimberly Garrett, Jill Kellum
Minutes
Regular Meeting
1. Call to order
The meeting was called to order by Kent Buikema at 7:00 pm.
2. 'Roll Call
Kent Buikema, Bill Mateja, Jean Houck, Daniel Dance, Bob Laemel, Shane Morris, Simone
Pollard
3. Discussion and possible action on Parks and Recreation Advisory Board recognition
of members
Laemel stated he was disappointed that the board did not recognize the outgoing board
members. Laemel suggested having an ongoing plaque placed in the Administration
Building or the Recreation Center showing the naives of the members and the dates they
served. Dance suggested planting a tree in honor of that person. Garrett stated we do have a
memorial tree program and that was very costly to have a plaque with the tree for each
member. Garrett asked what year we would want to start. Houck stated the City of
Georgetown, in the past, hosted a dinner for the board members. Kent Buikema appointed
Bob Laemel, Jean Houck, and Shane Morris to start a subcommittee to research recognition
of outgoing board members.
4. Update from Friends of Georgetown Parks and Recreation Subcommittee
Laemel stated the committee now has 6 directors that have volunteered to start the process of
forming the nonprofit group. The subcommittee will have a booth at the Red Poppy Festival,
April 24`h and 25`h, to distribute information about Friends of Georgetown Parks and
Recreation. This will allow people to find out about the group and show volunteer
opportunities they might be interested in. Garrett stated this is an opportunity to get a
volunteer base and start fundraising for the group. Houck added they will be invited to the
May 3rd meeting to kick off the membership. Dance will have a graphic designer to design a
logo. The subcommittee will meet again on April 19th to organize the Red Poppy Festival
booth.
5. Update on March 23rd Council Workshop
Garrett thanked the board members that attended the workshop. Garrett stated the City
Council was receptive to the presentation. Garrett stated the council did not make a decision
or give direction. Garrett stated this is part of a bigger capital improvement project, CIP, that
will go the council in June. Garrett stated the next step would be to put a resolution on the
agenda to go for a grant where Council would have to make a decision to approve the
resolution. Staff brings the resolution forward and the grant would be through Texas Parks
and Wildlife
Laemel stated he felt the budget process needs to get to the boards one to two months prior to
the Finance department coming to talk to the board. Laemel also asked if City Council
makes the decision on the budget. Garrett verified that City Council does make the decision.
Laemel asked why the City Council members do not have community meetings prior to the
budget process to get community input for the budget. Laemel stated as a resident of
Georgetown they are making a decision for him. Garrett stated when Mary Ellen Kersch was
mayor she felt it was important to hold town hall meetings and they were done 2 — 3 times a
year but attendance was low. Laemel feels the community should be involved with the
budget process.
6. Discussion on April 27th Council Workshop
Garrett stated staff will go back to Council to give them an update on operations and issues in
the budget. Garrett stated it will show that the recreation center needs an additional employee
to deal with the increased cash handling volume. It will show that the memberships and
revenues have increased and that our fees are in line with other city recreation centers.
Buikema stated this might be an opportunity to ask council if there is any consideration to
have a town hall meeting on the budget. Garrett stated she will put that in the presentation
and have the board members present at the meeting.
7. Discussion of Parks and Recreation Monthly Review
Buikema asked about the forestry section and new site plans. Garrett stated the urban forester
will be at the May meeting to discuss the forestry review.
Buikema talked about the meeting with the England soccer team from Knowsley, Enlgand.
Their Mayor and Council members were hosted by Georgetown city staff. Garrett stated they
come over to play in the Dallas cup and they arrive a week early to get acclimated to the
climate.
8. Approve minutes from March 11, 2010 meeting
Jean Houck made a motion to approve the minutes and the motion was seconded by Bob
Laemel and passed by unanimous vote.
9. Future agenda items
10. Adjourn
Simon Po11ar made a motion to adjourn. The meeting adjo ed at 7:52 pm.
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lent uS ikema, Chair Parks and Recreation Board Shane ," rr s, Secretary arks and Recreation Board