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HomeMy WebLinkAboutMinutes_PAREB_03.10.2011Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 10, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 10, 2011. Members Present: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Shane Morris, Syed Warisi Members Absent: Robert Laemel Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to Order The meeting was called to order at 7:00 pm by Daniel Dance. 2. Roll Ca11 3. Introduction of new Parks and Recreation Advisory Board members Daniel Dance introduced Jim Hailey, John Hesser and Syed Warisi and they give a brief introduction of themselves and their interest in participating on the board. 4. Election of vice chair and secretary for Parks and Recreation Advisory Board Jean Houck made a motion to elect Bob Laemel as vice chair and the motion was seconded by Jim Hailey and the motion passed by unanimous vote. Syed Warisi made a motion to elect Jean Houck as secretary and the motion was seconded by Shane Morris and the motion was passed by unanimous vote. 5. Discuss the 2011/2012 budget process to obtain input from Advisory Board - Finance Department The Finance Department was unable to attend the meeting. The meeting will be rescheduled for next month. 6. Discussion on inclusion and what the budget involvement would be for the programs for 2012 Kimberly Garrett explained that inclusion is that we provide equal programs for everyone regardless of ability. She explained that clients with special needs require more resources and to fund these resources requires a budget. Kimberly Garrett explained that inclusion is providing programs for everyone regardless of ability. There will be more citizens that have these needs as the city grows and the demand for this type of programming will increase. Jim Hailey asked what the Exceptional Georgetown Alliance^asking of the city. Kimberly Garrett stated they want the city to operate the program to include the registration, hiring the staff and payroll. Kimberly Garrett stated this type of program will be an expense and not generate a lot of revenue. Kimberly Garrett stated she requested $25,000.00 to run the camp and offer additional programs. The city would hire a camp director that has experience with this type program. Kimberly Garrett stated city council is aware of the request. She added that the Parks and Recreation Department has worked with EGA to offer summer programming at the pools, challenge course and tennis center. 7. Discussion and possible action on the Parks Bucks program Kimberly Garrett explained when the Parks Bucks program was initially set up it was to help youth that could not afford programming at the Recreation Center. The Parks Bucks program was introduced so the kids could do community service work to earn money for the programs they want to be involved in. Some of the services they can do were clerical jobs, picking up trash, general clean up and scorekeeping at the Recreation Center. In exchange for the time they work they earn the equivalent of minimum wage to be applied towards a program. Kimberly Garrett stated she would like the program to have a 50/50 split in payment; one half monetary payments and one half community services. Kimberly Garrett explained that the Parks Bucks program could be used towards any program that does not involve paying an instructor, which would be memberships and youth basketball and soccer programs. Jean Houck, the liaison for The Friends of Georgetown Parks and Recreation, explained The Friends of Georgetown Parks and Recreation was formed to help economically disadvantaged families and to help with childhood obesity. She explained The Friends of Georgetown Parks and Recreation is a newly formed nonprofit group whose membership is growing, and in the future they may be able to give scholarships for programs offered by Georgetown Parks and Recreation. The board decided to bring this forward next month and in the interim the board members can submit ideas to Kimberly Garrett. 8. Discussion on July 2011 Plans for National Parks and Recreation Month July is National Parks and Recreation Month and it was discussed last month to showcase Georgetown Parks and Recreation Department and the Parks and Recreation Advisory Board. Kimberly Garrett stated that summer is the busiest time to do special events. Shane Morris suggested the special events/marketing employee send out information weekly about parks and recreation. It was also discussed to make a proclamation through the city council. There was discussion to ask the local newspaper to run a story on Georgetown Parks and Recreation, and possibly one of the local magazines to run an article to focus attention to the parks and recreation system. Daniel Dance asked where the content would come from. Garrett stated NRPA gives information for the National Parks and Recreation Month. The board decided to continue discussion at next month's meeting. 9. Approve minutes from the February 10, 2011 meeting Shane Morris made a motion to approve the minutes and the motion was seconded by John Hesser and the motion passed by unanimous vote. 10. Future agenda items • Discuss the 2011/2012 budget process to obtain input from Advisory Board — Finance Department • Schedule Tour of the Parks for the Parks Board members • Discussion on July 2011 Plans for National Parks and Recreation Month • Update for Friends of Georgetown Parks and Recreation • Discussion of Parks and Recreation Monthly Review for February and March • Recognition to Georgetown Parks and Recreation for receiving the TRAPS Gold Medal Award 11. Adjourn Shane Morris made a motion to adjourn the meeting. The meeting adjourned at 8:53 pm. Daniel Dance, Chair Parks and Recreation Board Houck, Secretary Parks and Recreation Board