HomeMy WebLinkAboutMinutes_CVB_02.02.2005EST. 1848
GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes
February 2, 2005
Present: Kent Huntsman, Martha Lawler, Ellen Weimer, Scherry Chapman, Bill Banks,
Gaz Green, Holly Bresser, Jim Timmons
Absent: John Wiley, Carolyn Martin, Posey Duncan
City Staff: Shelly Hargrove
1. Call to Order
The meeting was called to order by Kent Huntsman at 6:36 p.m.
2. Minutes
Minutes from the January 5, 2005, meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented. (Lawler/Timmons).
Motion carried.
3. Cooperative Advertising Application
No co-op applications this month but one should be coming next month from the Williamson County
Historical Museum.
Sherry asked for time to bring everyone up-to-date on the status of the Heritage Society. They are in
the process of revitalizing their organization and asking for support from the community. Their
membership has declined greatly over the past few years and they are looking for ways to bring their
group back.
It was suggested that they tap into the Community Page of the Sun City resident publication. Ellen
will provide contact information to Scherry. Another forum to make themselves more visible might
be to set up booth space at Market Days.
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4. Task Force Updates
• City Branding: The Board reviewed information presented by Chris Damon of GK Creative
at last month's meeting.
• Lodging Liaison: The contract with the on-line booking agency has been approved by the
City Attorney. Links are being set up through the CVB website that will offer theatre
packages. This process will be managed by Michelle of Travel `n Tours.
• Williamson County Event Center: The group is hoping to bring Round Rock on board and
is looking for ways to get Taylor and Hutto involved. Cedar Park's involvement will depend
on the results of their bond election on February 5`h.
• Fiddlin' Fair: Nothing to report.
Gaz updated the Board on the Georgetown Symphony Handel event scheduled for June 3-5, 2005.
Brochures are expected to go out within the next month and all the speakers are in place.
5. Reorganization of Board Task Forces
Kent asked the committee to review the following as potential task forces for the 2005-2006 year:
• Volunteer Center/Marketing Data
• Tourism Industry Liaison
• Tourism Events (i.e. Fiddlin' Fair, the Stroll, Poppy Fest)
• Williamson County Events Complex
• Revenue Funding
Should an additional task force be established to develop and/or enhance relationships with
surrounding area CVB offices or other local groups?
Compare these potential groups to the Goals and Objectives that have been established to see if they
are a good match. This will be a topic for our Annual Retreat tentatively set for February 28th
6. CVB Board Applicants
Included in this packet are names of people who have expressed interest in serving on this board.
There are 5 positions to be filled. Current board members are encouraged to provide written
recommendations to the Selection Committee if there is someone they feel would be an asset to the
group. Provide that information to Shelly as soon as possible.
7. Staff Report
• Banners showing the new city logo for light poles around the Square are being discussed by
the Main Street Board.
• There is a new intern serving the CVB and Main Street Programs. Kathleen Gedney is a
sophomore at Southwestern University.
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• Updates to the Visitors Center and the CVB lobby are underway and include a new coat of
paint and a display on Southwestern. In addition, Southwestern items will be available for
sale at the Visitors Center
Kent mentioned that there are discussions going on between the City and the University concerning a
proposal to close Maple Avenue. There is growing concern by the University over traffic and related
safety issues. A meeting is scheduled for Thursday, February 3rd at 7:00 p.m. in the Joe Mundy
Building on campus. It is also an agenda item for the Council workshop on Monday, February 7`h.
8. Recognition of Out -going Board Members
The Board expressed its thanks to Scherry Chapman, Posey Duncan, Carolyn Martin, Jim Timmons,
and John Wiley for their service to this board.
At 7:45 p.m. a MOTION was made and seconded to adjourn the meeting. (Lawler/Weimer)
Motion carried.
Approved and attested to by:
Huntsman
1
/ L
Ellen Weimer
Board Secretary
Date
Date
Kent
Board Chair
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