HomeMy WebLinkAboutMinutes_CVB_04.06.2005EST. 1848
G EO RGETO N
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes
April 6, 2005
Present: Kent Huntsman, Martha Lawler, Ellen Weimer, Bill Banks, Gaz Green, Randy
Lesseps, Margie Ranc, Betty Ann Sensabaugh, Holly Bresser, R.C. Lumpkin, Linda
Rainsdon
City Staff: Shelly Hargrove
Guests: Ellsworth Peterson & Florence Gould, Georgetown Symphony Society
Dean Domingo, Wolf Ranch
Chris Dyer, Williamson County Historical Museum
Virginia Stubbs, Owner, David Love Store
1. Ca11 to Order
The meeting was called to order by Kent Huntsman at 6:30 p.m.
2. Minutes
Minutes from the March 2, 2005, meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented. (Lesseps/Ranc)
Motion carried.
3. Wolf Ranch Update
Dean Domingo, on -site manager for Wolf Ranch, met with Board to provide an update of the
progress of the project and provide dates of importance:
• 6/3 Soft opening — Office Depot and Linens `n Things
• 7/13 Target opens
• Fall Kohl's and Best Buy open
• 11 /5 Grand Opening
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Restaurants that have committed to the center include Chick-Fi1-A, Brick Oven Pizza, and Taco
Cabana. Dean also shared that the project is on target for all its critical dates.
The proposed Visitor Center will be located along the back side of the center, along 1-35, near the
Management Office and Police Substation.
4. Georgetown Festival of the Arts Update
Ellsworth Peterson, Florence Gould, and Gaz Green of the Georgetown Symphony updated the
Board on the Festival of the Arts scheduled for June 3-4-5.
Ellsworth explained that the purpose of the event is to bring the community together by appealing to
a broad range of people. Businesses and organizations actively supporting the event include
Southwestern University, Sun City Texas, Georgetown ISD and the Downtown Georgetown
Association.
Florence shared that promotion of the event includes local and regional newspapers and radio.
Within the state, articles are slated for the Dallas Morning News and the Houston Chronicle.
Information appears on the Texas Country Reporter website. Mailing lists have been acquired from
Southwestern and Del Webb and brochures have been mailed out.
Gaz reported that fund raising efforts have been very successful. Hewlett will be sponsoring the
"Concert in the Park" while First Texas Bank has paid to produce 30,000 brochures, Additional
funds are being raised to cover the cost of the program so that paid advertising will not be necessary.
5. Cooperative Advertising Application
Chris Dyer, Director of the Williamson County Historical Museum, presented an application.
The group is asking for funds to help in the production and distribution of a new rack card. This
brochure would be provided to the Texas Information Centers and will also be available for local and
county distribution. They hope to print 20,000 copies.
A motion was made and seconded to approve $2,042 to the Williamson County Historical Museum
(Lawlor/Banc). Motion carried.
Chris also invited the Board to attend a reception on April 21 from 5:30-6:45 p.m. at Abbey's
Barstools and More to open a new exhibit. Following at 7:00 pm will be a speaker from the Texas
Historical Commission.
6. Task Force Updates
New task forces have been designed. Temporary chairs for each task force have been appointed to
gather each group together and develop a plan. They are:
• Visitors Center / Market Data / Information Services / Volunteers: Martha
• Tourism Industry Partners / Communication: Bill
• Tourism Events / Consumer Marketing / Tourism Packages: Ellen
• Conference Center / External Funding: Kent
• Website Review: Martha
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7. Staff Report
Highlights included:
• New Georgetown logo'd items have arrived and are available in the Visitor's Center
• Media exposure for the month includes Texas Monthly, Texas Journey, New Mexico Journey
and Texas Highways
• Dates to remember:
✓ 4/18 — Heritage Society's Downtown Tour Guide Training
O 4/20-22 — TTIA Travel Fair 2005 in San Antonio
✓ 4/21 — WCHM Opening of the Texas Courthouses Exhibit
0 4/23-24 -- 6th Annual Red Poppy Festival
c� 11/5 — Grand Opening of Wolf Ranch
At 7:59 p.m. a MOTION was made and seconded to adjourn the meeting. (LumpkinlLesseps)
Motion carried.
Approved and attested to by:
Kent untsman
Board Chair
�J.
Ellen:Weimer
Board Secretary
Date
Date
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