HomeMy WebLinkAboutMinutes_CVB_08.11.2005EST. 1848
GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes
August 11, 2005
Present: Kent Huntsman, Holly Bresser, Randy Lesseps, RC Lumpkin, Linda
Rainsdon, Bill Banks, Betty Ann Sensabaugh
Absent: Martha Lawlor, Margie Ranc, Ellen Weimer and Gaz Green
City Staff: Shelly Hargrove
Guests: Hope van der Heijden, Bob Weimer
1. Ca11 to Order
The meeting was called to order by Kent Huntsman at 3:04 p.m.
2. Minutes
Minutes from the July 13, 2005 meeting were reviewed and Randy applauded Ellen
Weimer for a job well done.
A MOTION was made and seconded to approve the minutes.
(Lesseps/Sensabaugh) Motion carried.
3. HOT Grant Applications
Hope van der Heijden from the DGA made a presentation regarding Christmas and in
particular, the 25" Christmas Stroll on December 3. Under consideration is a
commemorative item such as a Christmas ornament. Hope outlined ideas the DGA has
for exhibits, etc. Each attachment of the application was reviewed. The Visit
Georgetown website will be included on the rack card, listing hotels, etc.
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Shelly explained that the funds for this project will come out of next year's fiscal
budget. Randy asked if a list of all the 2006 events for which the DGA might require
funds be stated at one time. Bob Weimer offered that the two events which are most
important are in October and at Christmas. These two events bring the greatest number
of people to Georgetown. Kent asked about the impact of not being able to use the
courthouse lawn. Hope stated that based on recent experience it does not seem to be a
problem.
Shelly stated that Main Street is working on getting an outdoor ice rink for downtown -
November 25 through January 16. It would probably be located at 9th and Main.
There was discussion about the need to collect information on what brings people to
Georgetown and this will be done for next year.
A MOTION was made to fund the application for $4712.00. After discussion the
motion was amended to encumber available funds from this year and the remainder
from next year's budget ($4200.00 from next year).
(LumpkinlBanks) Motion carried.
5. Task Force Updates
Reports from the individual Task Force groups are as follows:
Market Data / Information Services
Nothing to report.
Tourism Industry Partners/Communication
Nothing to report except that a meeting is scheduled for August 18, 2005, 8:30 A.M.,
at the Ranch House B&B.
Tourism Events / Consumer Marketing / Tourism Packages
Nothing to report.
Conference Center / External Funding
Kent stated he has no update to report except that the university continues to look at
constructing a conference center.
Website Review
Will schedule a meeting before the next CVB board meeting.
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Visitors Center / Volunteers
This group is looking for ways to recruit new volunteers and increase the level of
service of the existing volunteers through the following:
* Met on the 19'h with Carrie. It is possible they will not be staffing Wolf
Ranch.
* For recruiting there will be a script that is used for every presentation.
* Perhaps will have special events (a workshop) between luncheons.
* Hands-on discussions and demonstrations at training sessions.
* Will try to recruit younger volunteers.
* At the September 14 lunch will have a questionnaire distributed asking for
docents to complete at the luncheon.
* Discussed venue for Christmas luncheon.
* The visitor center at Wolf Ranch is very small.
6. Updates on Heritage Trolley Tour and Shuttle
No information yet on matching funds.
7. Staff Report
Shelly asked that we let others know about the Jon Schallert workshop.
At 4:30 P.M. a MOTION was made and seconded to adjourn the meeting.
(Rainsdon/Sensabaugh) Motion carried.
Approved and attested to by:
Kent Huntsman
Board Chair
i
Linda Rainsdon
Acting Board Secretary
Date
Date
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