HomeMy WebLinkAboutMinutes_CVB_09.07.2005EASST.9848
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Convention & Visitors Bureau Board
Meeting Minutes
September 7, 2005
Present: Martha Lawlor, Ellen Weimer, Gaz Green, Randy Lesseps, Margie Ranc, Betty
Ann Sensabaugh
Absent: Kent Huntsman, Bill Banks, Holly Bresser, RC Lumpkin, Linda Rainsdon
City Staff: Shelly Hargrove
1. Call to Order
The meeting was called to order by Martha Lawlor at 6:38 p.m.
2. Minutes
Minutes from the August 11, 2005 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented
(Lesseps/Sensabaugh) Motion carried.
3. Cooperative Advertisin2 Application
No applications were presented this month.
The Board did ask staff if there were any concerns raised during the review of the CVB Budget
for 2005-06. Shelly wasn't aware of any but did share that the State has waived the hotel and
motel tax for Katrina evacuees for 2 months. Since this is the main revenue stream for the CVB,
there could possibly be some budgetary effect.
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4. Task Force Updates
Reports from the individual Task Force groups are as follows:
Tourism Events/Consumer Marketing/Tourism Packages
Margie reported that two packages have been designed around the Taste of Georgetown.
Staff has gotten all the information and it should be on the website within a couple of days.
Lovoi Travel Agency has agreed to work with the city on the packages. However, there is a
new owner and everyone is still working on all the details.
Conference Center/External Funding
Kent is chairing this group. No activity this month.
Website Review
Bill was not in attendance to give a report but it appears that a meeting has not yet been held.
However, Southwestern University is providing information direct to CVB Staff and they
have been seeing that the website and calendar are updated.
Visitors Center/Volunteers
The group has not met but Betty Ann has talked with Cari Miller and gotten the following
updates:
x The new Visitors Center at Wolf Ranch will not be staffed; this negates the need for a
large number of new volunteers.
x Volunteers are still needed for weekend shifts at the Visitors Center on the Square;
weekdays are generally filled.
The quarterly luncheon for volunteers is being held on Wednesday, September 14th at
the County Seat at 11:00 am. CVB Board members are invited to participate.
x Cari has taken input from the Task Force and is developing a survey that will be
distributed to volunteers at the luncheon
Market Data/Information Services
Randy has met with local hotel/motel operators and is gathering data that will need to be
compiled. Carl is the staff person who is heading up this project.
Tourism Industry Partners/Communication
RC was not in attendance. However, a meeting has been scheduled within the next couple of
weeks.
5. Discussion of Chapter 2.36 of the City Code of Ordinances
Chapter 2.36 of the City Code of Ordinances addresses the duties of City Commissions,
Committees and Boards. Shelly wanted to everyone to be aware that there is a minimum standard
for attendance at meetings by Board members and that the Board is required to file an attendance
report to the Council semi-annually. In the recently filed report, it was noted that no one on this
Board was at risk for replacement due to excessive absenteeism.
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6. Staff Report
Highlights included:
x Upcoming Wolf Ranch openings: Chik-fil-A (918) and Best Buy, DSW Shoes and Kohl's
are all now hiring.
Dates to remember:
x TTIA Travel Summit — September 25-29 in Corpus Christi — staff will not be attending
due to budget constraints
x Jon Schallert Destination Creation Conference — October 4-6 in Georgetown
x TDA Annual Conference — November 1-4 in Laredo
x Grand Opening of Wolf Ranch — November 5
At 7:32 p.m. a MOTION was made and seconded to adjourn the meeting. (Lesseps/Green)
Motion carried.
Approved and attested to by:
Kent Huntsman
Board Chair
Ellen Weimer
Board Secretary
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