HomeMy WebLinkAboutMinutes_CVB_12.12.2005Present:
Absent:
City Staff:
EST. 1848
GEORGETOWN
TEXAS
Convention & Visitors Bureau i oard
Meeting Minutes
December 12, 2005
Kent Huntsman, Bill Banks, Martha Lawlor, Holly Bresser, Randy
Lesseps, Gaz Green, Linda Rainsdon, Betty Ann Sensabaugh.
Ellen Weimer, Margie Ranc, R.C. Lumpkin
Shelly Hargrove, Tourism Director
1. Call to Order
The meeting was called to order by Kent Huntsman at 1:05 p.rn.
2. Minutes
Minutes from the November 9, 2005 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented.
(Lawlor/Sensabaugh) Motion carried.
3. HOT Grant Application Form
Randy requested that a paragraph be added to the HOT Grant application form that the
applier agrees to return to the Board following the event to advise us how the event
went -- how was the money spent -- did it accomplish the goal of putting people in
hotel rooms. Discussion held regarding the proposal.
A MOTION was made and seconded to implement this suggestion
(Lesseps/Banks). Motion carried.
Shelly stated that some CVB's place a limit on how much in total funds an organization
may receive. As a part of the equation it has also been suggested that the amount of
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funding should be based on how much the grant brings into Georgetown coffers. After
discussion there was consensus that our Board would not wish to limit funds.
Information will go to the CVB to put Randy's suggested addition to the HOT Grant
application form into wording that would typically be used for such a purpose.
Betty Ann talked about the Christmas Stroll and that she had talked to vendors from
other locations who stated they had received thank you notes from the City which they
considered quite meaningful. These vendors told Betty Ann that they will always come
back to Georgetown for the Stroll.
A note was read from Bobby Cain regarding the Jack Frost Basketball Tournament:. 24
teams participated; 13 overnight stays; the Georgetown dinner was a success; 30 rooms
were booked per night at La Quinta for the tournament.
4. Updates from the Board Task Forces
Reports from the individual Task Force groups are as follows:
Tourism Events / Consumer Marketing / Tourism Packages
Ellen and Margie are both absent.
Conference Center / External Funding
Kent stated that the conference center committee is "falling apart." The high school
is building a stadium. The show barn in the park is being looked at to convert into
an event facility.
Website Review
Nothing to report.
Visitors Center / Volunteers
Nothing to report except that Randy, Bill, Martha, Holly and Betty Ann attended the
volunteer luncheon.
Market Data / Information Services
R.C. and Kent will be visiting hotels, one on one, to let them know that we need
statistical information from them
Tourism Industry Partners/Communication
See Market Data / Information Services.
5. Board Terms and 2006 Board Officers
February is the last official meeting of the Board as it stands. Those whose first terms
expire may apply for another two year term. Kent is not eligible for another term.
Shelly will email application forms to those who are eligible and wish to apply for
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another term. We will vote on officers (Chair is appointed by the mayor) in March. The
Board retreat date will be set for March.
6. Staff Report
The Visitors Center is under construction - repair of awning. The building will be
painted in January. Shelly distributed copies of the 2006 Visitor's Guide. There was
discussion about doing a story about those people on the cover of the Guide.
Gaz talked about the Festival of the Arts which will occur in June. It is being expanded
to 3-4 days (June 1-4). He outlined the program that is being developed.
At 2:10 p.m. the meeting was adjourned.
Approved and attested to by:
Kent Huntsman / Board Chair Date
Linda Rainsdon / Acting Board Secretary Date
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