HomeMy WebLinkAboutMinutes_CVB_01.11.2006EST. 1848
GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes
January 11, 2006
Present: Kent Huntsman, Ellen Weimer, Holly Bresser, Randy Lesseps, Margie Ranc,
Linda Rainsdon, Betty Ann Sensabaugh
Absent: Martha Lawlor, Bill Banks, RC Lumpkin, Gaz Green
City Staff: Shelly Hargrove
Guest: Larry McCormick, Project 1900
Peggy Enriquez, Assistant Marketing Manager for Wolf Ranch
1. Call to Order
The meeting was called to order by Kent Huntsman at 3.35 p.m_
2. Minutes
Minutes from the December 12, 2005 meeting were reviewed.
A MOTION was made and seconded to approve the minutes as presented. (Lesseps/Weimer)
Motion carried.
3. Introduction of Peggy Enriquez
Kent introduced Peggy Enriquez, new Assistant Marketing Manager for Wolf Ranch, who gave an update
of activities at Wolf Ranch. Highlights included:
x McAlister's Deli is opening February 6th
x Panda Express will begin building in February
x A Grand Opening Event is still a possibility; Peggy would like to see it happen on the 1$`
Anniversary in June
x Their commitment is to not host an event that will compete with other city events
x Based on their information, Wolf Ranch has been drawing visitors from Waco, Marble Falls,
Round Rock and Taylor
x Their intent is to co -market with the new facility under construction in Round Rock
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4. Cooperative Advertising Application
No HOT applications to review this month. Shelly is unaware of any pending for February. Remaining
funds in that budget line is $2,600. Some funds had been cut during the budget process.
Updates to the application packet were discussed last month. Shelly will e-mail those to the Board for
their review.
5. Project 1900 Update
Larry McCormick presented an update on the status of Project 1900 and the Artisan Park:
x A planned conference call between interested parties in. Georgetown and the Art Space
representatives has not yet been scheduled. Once scheduled, those to be involved include Paul
Brandenberg, Tom Yantis, Larry McCormick, Rich Bartko (Arts & Culture Board) plus a
representative from the CVB Board.
Once that conference call takes place, a decision will have to made to determine if the project is
warranted. If so, a feasibility study will be needed. Cost is expected to be $7,500. Since the Arts
& Culture Board is still trying to get organized, Larry would like to continue working with the
CVB Board. He will come to this group and ask that one-half that amount be requested from the
city; the remaining funds will be gathered from private funds.
Holly Bresser has agreed to be the CVB representative for the conference call. If scheduling
conflicts come up, Randy Lesseps will attend.
6. Updates from the Board Task Forces
Reports from the individual Task Force groups are as follows:
Tourism Events / Consumer Marketing / Tourism Packages
Margie reported that putting together packages for a one-night event is very tough and time-
consuming. If possible, longer term packages (theatre, golf, etc.) are more efficient.
Conference Center / External Funding
Kent reported that the project is in an indefinite hold; there has been no activity for months.
However, this Board still needs to champion the effort for a conference center effort.
Website Review
No report.
Visitors Center / Volunteers
Betty Ann reported that Cari Miller is not having any problem filling Volunteer Center time slots.
The new Visitor's Guide and city map is now available and the volunteers have been briefed on them
both.
Market Data / Information Services
Margie shared with Randy that there is research information on a state website
(www.trave].state.tx.us) that Randy might be interested in
Tourism Industry Partners/Communication
RC and Kent are working on visiting all the hoteliers.
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7. 2006 Board Terms
Current officers Kent, Martha and Ellen will not be returning for another term. Shelly asked that all
members consider their role for the upcoming year.
Traditionally, the Chair is appointed by the Mayor and the Vice -Chair and Secretary are voted on by the
Board.
If anyone is interested in any of the positions, please contact Kent or Shelly. Deadline for any committee
member applications has been extended to January 13.
8. Staff Report
Highlights included:
x The exterior of the Visitor's Center and the CVB office will be repaired and painted beginning
January 17`t'
x Cari Miller presented the new Visitor Guide at the January 9`h Council meeting
x Also at the January 9th meeting, the Council agreed to provide services (security, trash pick-up)
for the Texas Hill Country Wine Festival, scheduled for April 9, 2006. This event will take place
in San Gabriel Park and they expect 3,500-5,000 people to attend. This is the 21s1 year of the
festival.
At 4:58 p.m. a MOTION was made and seconded to adjourn. (Sensabaugh/Lesseps) Motion carried.
Approved and attested to by:
Kent'Hunt- sman / Board Chair
Ellen Weimer / Board Secretary
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