HomeMy WebLinkAboutMinutes_CVB_07.13.2007Present:
Absent:
City Staff:
Visitor:
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GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes — July 13, 2007
CVB Conference Room
Nancy Benold, Chris Dyer, Florence Gould, R.C. Lumpkin, Betty Ann
Sensabaugh
Holly Tissier, Taunya Vessels
Shelly Hargrove, Tourism Director
Penny Pleuckahn, Georgetown Symphony Society
1. Call to Order
RC called meeting to order at 11:31 a.m.
2. Minutes & Board Action
Minutes from the June 2007 meeting reviewed. A MOTION was made and
seconded (Benold/Dyer) to approve the minutes. Motion passed.
3. HOT Grant Report
Penny Pleuckahn presented HOT grant follow-up report related to the funds given
to the GSS by City Council. No HOT Grant request was made to the CVB so this
entire action was not taken according to CVB bylaws or action and was determined
entirely by City Council. Ms. Pleuckahn commented that she was told that no HOT
grant request was necessary and she did not have to apply to the CVB
The report was deficient regarding true numbers of heads in beds and total
attendees. No survey was taken of attendees, only exhibitors. No City of
Georgetown branding or www.visitgeorgetown.com was included in the publicity
or mail outs as per CVB requirements for funds. Data was presented for the number
of room nights taken by vendors and performers showing a total of 52 room nights
utilized. Using $85 as the average room rate this event generated $309.40 HOT
revenues. The City provided $15,000 and $309.40 was returned via HOT revenues.
The event will receive any future funding from the Arts & Culture Board.
4. Discussion of CVB Bylaws
Board reviewed necessary changes to bylaws ad accepted as made. Motion made
and carried (Gould/Benold).
5. Update from Board Task Forces
a) Marketing and Awareness - group and reviewed the 3 bids received for the
High Def Video, selecting Lucas Adams as the preferred vendor (lowest cost and
best prepared vis-a-vis video already on file). Recommendation was made to the
CVB Board. Motion to accept Lucas Adams proposal was made, seconded and
passed (Benold/Sensabaugh). Chris will provide draft outline to CVB Board for
comment. Work is in process and will be funded in next fiscal budget. Lucas
will be invited to next marketing task force meeting.
b) Visitor Info Centers - Several volunteers have expressed concern about the
plans to move the visitor center off the square. Those volunteers will be asked to
put their concerns in writing for the City Council to be aware of the concerns.
Letter will also include an invitation for Council Members to visit the center to
review the activity and purpose of the center.
c) New Markets - Met and discussed group tour providers and how to gain
tourism business from the bus groups.
6. Staff Report
o Shelly reported that the Shopping Guide website has had over 9,000 hits in June
alone. Guides are in circulation and will be offered to Sun City for their use in
mail outs.
o 2008 version of the visitor guide is in design progress.
o Review of Calendar Dates to Remember
7. Meeting adjourned at 12:52 p.m.
Approved and attested to by:
RC Lumpkin Boa Secretary
/ Date
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Holly Tissi Board Secretary Date