HomeMy WebLinkAboutMinutes_CVB_05.02.2008(41M
GEORGETO EST. 1848
N
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes — May 2, 2008
C.V.B. Conference Room
Present: Nancy Benold, chair; Taunya Vessels, vice -chair; Janine Butler, secretary;
Betty Ann Sensabaugh; Randy Lesseps
Absent: Michael Duck; Tina Owens
City Staff: Shelly Hargrove, Tourism Director, Cari Miller, Tourism Coordinator
Visitors: Margie Ranc, Publicist; Theresa Oxley, local citizen (interested in community
involvementlnew to the area)
1. Call to Order
Nancy called meeting to order at 11:35 am
2. Recognition of 2007 Out -going CVB Board Members
Florence, Holly, Chris and RC were unable to attend.
3. Minutes & Board Action
Minutes from the April 18, 2008 were reviewed and amended. Randy called for
changes to item 3 regarding the Fury Basketball. The second paragraph, first
sentence of that section should read: Board member Lesseps visited the Fury Basketball
website and noticed Austin and Round Rock hotels were being promoted an the website along
the Georgetown hotels. The Motion under item 3 should read: MOTION was made and
seconded (Lesseps/Sensabaugh) to approve Fury Basketball's HOT grant application for
$2,000 pending Fury website update to include Georgetown Hotels by May 18, 2008. Vote
called (Vessels), Motion passed unanimously. Grant approved.
MOTION was made and seconded (Vessels/Sensabaugh) to approve the April 18th
minutes with changes. Vote called to approve minutes (Benold). Motion passed
unanimously.
4. Margie Ranc PR Report
• Margie has completed a special report with market value of how much was
spent on each service she provided.
• More time will be spent personally monitoring the internet instead of using
clipping services (should her contract be renewed as publicist).
• A new website media room for the Georgetown CVB website has been
developed. The new information includes quick facts about Georgetown,
newsletters, press releases, photo galleries and board member contact
information. Nancy would like a City of Georgetown representative like
Keith Hutchinson or a CVB staff member act as spokesperson for the media
rather than a board member. Board consensus was to not allow unpaid board
members to give statements to the media.
5. Review and flesh out 2008-09 CVB Board Work Plan outline
• Will discuss at next meeting
6. Discussion and possible action regarding monthly task force progress reports - Task Force
Chairs
a) New Markets - Tina/Randy (Tina absent)
b) Visitor Centers/CVB Operation - Betty Ann- First meeting postponed until Volunteer
Coordinator hired
c) Hospitality Program/Public Awareness - Taunya and Margie Ranc- First meeting
05/09108 at noon at Georgetown CUB office
d) Marketing Plan - Michael (absent)
e) Shopping - Janine- First meeting 05114/08, 12pm at Wolf Ranch Management Office
f) Convention Center - Michael (absent)
Task force chairs should be prepared to give a report each board meeting regarding
taskforce progress.
7. Staff Report
• There are 5 finalists left for the CVB Volunteer Center Coordinator position.
Hopefully the new Coordinator will start by 05/19/08.
• Wolf Ranch Report (Janine)- Sephora held their grand opening May 2.
Casablanca movie night has been rescheduled to Friday, 05/09/08 at 8:00pm.
New stores coming soon include Starbucks, Arby's, Mama Fu`s, Smokey Mo's
Barbeque, Souper Salads and The Vitamin Shoppe.
• Georgetown made the cover of TxDOT's TraveLog newsletter (May issue)
8. MOTION was made and seconded (Lesseps/Sensabaugh) to adjourn. Meeting
adjourned at 12:24 pm.
Approved and attested to by:
Nancy Benold, Board C
Date
(-e - 62 aB
Janine Butler, Board Secretary Date