HomeMy WebLinkAboutMinutes_CVB_08.01.200874EST,[848
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TEXAS
Convention & Visitors Bureau Board
Meeting Minutes - August 1, 2008
Harper -Chesser Historic Inn, 1309 S. College Street, Georgetown, TX.
Present: Nancy Benold, chair; Taunya Vessels, vice -chair;
Betty Ann Sensabaugh; Randy Lesseps; Tina Owens
Absent: Janine Butler, Michael Duck
City Staff: Carl Miller, Tourism Manager
Visitors: Lucas Adams, Milton Van Dusen, Margie Ranc
1. Call to Order
Nancy called meeting to order at 11:33 am
2. Minutes & Board Action
Minutes from July 11, 2008 meeting were reviewed and no changes were made.
MOTION was made and seconded (Sensabaugh/Vessels) to approve the July 11'h
minutes. Vote called to approve minutes (Beno1d). Motion passed unanimously.
3. Jack Frost Invitational Basketball Tournament HOT Grant Application
Milton Van Dusen of the GHS Boys Basketball Booster Club presented an
application seeking funding for the Jack Frost Invitational Basketball Tournament.
Georgetown is hosting the annual tournament that includes 24 teams. Many of
those are from outside the area and will be staying in Local hotels from
November 20 - 77. The Booster Club is requesting $2,000 to cover the cost of
promoting the tournament and providing a hospitality room for the visiting coaches
and team members.
MOTION was made and seconded (Lesseps/Sensabaugh) to approve HOT grant
application for $2,000. Vote called (Beno1d), Motion passed unanimously. Grant
approved.
4. Georgetown & Country Magazine HOT Grant Application
Lucas Adams, Publisher, presented a HOT grant application requesting $2,500. Mr.
Adams stated that funds would be used for printing additional copies and to pay for
postage to send to Texas Travel Information Centers and Tourist Information
Centers in Texas. Numerous requests have been received from these groups for the
publication.
MOTION was made and seconded (Benold/Vessels) to approve HOT grant
application for $2,325 with the stipulation that all monies spent on mailing must be
outside the 150 mile radius. Vote called (Benold), Motion passed unanimously.
Grant approved.
5. Follow-up report on HOT grant- Palace Theatre
Cari distributed a HOT Reimbursement Grant Follow-up Report from the Palace
Theatre. There was no representative from the Palace Theatre in attendance.
6. Discussion and possible action regarding monthly task force progress reports
- New Markets/Shopping - TinalRandy/JaninelCari- Did not meet in July - Randy
distributed a suggested advertisement.
- Visitor Centers - Betty Ann/Nancy/Amy- Did not meet in July - Betty Ann reported
that the Visitor Center is looking great. Poppies have been added to the wall and the
menu book has been reorganized.
- Hospitality Program- Taunya/Marcy/Cari - Taunya reported that the task force met
on July 28th. Currently working on handbook for Hospitality Training participants.
7. Staff Report
• Advertising and Media Exposure:
7,278 leads from the See Texas First Spring Insert
Update on Visitors Guide Map - Nick Ramos is working on the new Guide. The
Guide will be available by mid -October.
Georgetown Holiday Co-op Marketing Update - Partnering with the
Georgetown Heritage Society, Palace Theatre, Southwestern University, Sun City
Kiwanis, and the Downtown Georgetown Association on holiday promotional
materials.
Monument Cafe in "Legendary Cafes" in Texas Highways - July 2008
Where to Retire — Travel Writer will visit August 1 1-13. Margie Ranc is
scheduling interviews.
Update from Margie Ranc — Margie distributed a summary of her services from
May 2007 — July 2008.
8. MOTION was made and seconded (Sensabaugh/Lesseps) to adjourn. Meeting
adjourned at 1:10 pm.
Approved and attested to by:
Y of
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Nancy Benold, Boar Chair Date
Janine
tier, Board Secretary Date