HomeMy WebLinkAboutMinutes_CVB_09.05.2008E5T.1848
GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes — September 5, 2008
Convention & Visitors Bureau Office, 103 W. 7th St., Georgetown, TX.
Present: Nancy Benold, chair; Taunya Vessels, vice -chair; Janine Butler, secretary;
Randy Lesseps
Absent: Betty Ann Sensabaugh; Tina Owens; Michael Duck asked to resign from
the CVB Board
City Staff: Cari Miller, Tourism Manager
Visitors: Milton Van Dusen, Fury Basketball
1. Ca11 to Order
Nancy called meeting to order at 11:32 am
2. Minutes & Board Action
Minutes from August 1, 2008 were reviewed and no changes were made.
MOTION was made and seconded (Vessels/Lesseps) to approve the August 1
minutes. Vote called to approve minutes (Benold). Motion passed unanimously.
3. Follow-up report on HOT grant- Milton Van Dusen, Fury Basketball
Milton read his follow-up report. Fury Basketball requested a $2,000 HOT grant.
Milton reviewed the expenses (using HOT funds) and total cost of the Fury
Basketball tournament. $1480 was spent using HOT funds. Approximately 20% of
tournament attendees stayed overnight in Georgetown lodging. The only source of
results came from feedback from local participants.
Nancy and the board suggested putting together a survey with a prize drawing for
participants. It will be a great tool for tracking attendees and the prize or giveaway
will increase participation.
4. Discussion and possible action regarding monthly task force progress reports — Task
Force Chairs
a) New Markets/Shopping — TinalRandylJaninelCari- No meeting in August
b) Visitor Centers - Betty Ann/NancylAmy- New themed T=r Fridays. September's theme will be
luau.
c) Hospitality Program - TaunyalMarcylCari- Met August 27 and discussed hospitality
handbook for local volunteers. Currently trying to streamline the Hospitality manual. It should
be a "bible" for all of the things to see and do in Georgetown.
Task force chairs should be prepared to give a report each board meeting regarding
taskforce progress. New Markets and Shopping is now one committee. Marketing Plan and
Convention Center task forces have been cancelled.
7. Staff Report
• Advertising and Media Exposure:
- Georgetown Holiday Co -Op Marketing — The CVB and Main Street have
partnered with the Heritage Society, Palace Theatre, Southwestern
University, Sun City Kiwanis, and the Downtown Georgetown
Association to produce holiday marketing materials. Rack cards, posters
and a GeorgetownHoliday.com website will be available by October 1.
- The Fa11/Winter edition of Georgetown & Country Magazine has arrived
and was distributed.
- HOT Tax is down for August because of gas and "Staycations".
• Texas Travel Counselors Visit is October 23@9am. Employees who work in
travel info centers at the TX border will tour the City for 1 hour.
• The City -Wide Garage Sale is October 25
8. MOTION was made and seconded (LessepslVessels) to adjourn. Meeting
adjourned at 12:27 pm.
Approved and attested to by:
Nancy Benold, Bo91 Chair Date
Janine Butler, Board Secretary Date