HomeMy WebLinkAboutMinutes_CVB_11.13.20094:114/1Th
EST. 1848
GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes - November 13, 2009
Parks and Recreation Administration Building
Present: Nancy Benold, chair; Randy Lesseps, vice -chair; Bob Villarreal; Ty Gipson;
Tina Owen
Absent: Taunya Vessels, secretary; Janine Butler
City Staff: Cari Miller, Tourism Manager
1. Call to Order
Nancy called meeting to order at 11:40 a.m.
2. Minutes & Board Action
Minutes from September 4th were reviewed and no changes were made.
MOTION was made and seconded (Villarreal/Gipson) to approve the September 4,
2009 minutes. Vote called to approve minutes (Benold). Motion passed
unanimously.
3. Discussion and possible action regarding 2009 Board Goals & Responsibilities
a) Goal: Visitor Center Future —Responsibility: Nancyi'Ty
Visitor Center restroorn renovation has been completed. Need to inform downtown
businesses of Visitor Center restroorns and the availability of Book Pride restrooms.
b) Goal: Bus Tour Website Information — Responsibility: Bob/Taunya/Tina
No report.
c) Goal: Community Link — Responsibility: Bob
No report.
d) Goal: Hospitality — Responsibility: Taunya
No report.
e) Goal: Communication with Del Webb — Responsibility: Randy
Completed
f) Goal: Native American Tour Packages — Responsibility: Randy
Completed
4. Discussion and possible action regarding review of CVB HOT grant application and
follow-up report
The Board discussed possibly changing the HOT grant application form and process. There
was discussion about changing the application timeline to once or twice a year. Cari will
research the issue and report findings at a future meeting.
5. Discussion and possible action regarding advertising and media exposure and dates of
upcoming events
Cari gave an update on the following advertisinglrnedia exposure and dates to remember:
Advertising and Media Exposure 4
Texas Sport Facility Guide
East to West Texas Vacation Guide
East to West Texas Group Tour Guide
Georgetown Holiday Rack Cards & Posters
Mark your Calendars - Dates to Remember -
Annual Lighting of the Square — November 27
29" P Annual Christmas Stroll — December 5
MOTION was made and seconded (Gipson/Owen) to adjourn. Meeting
adjourned at 12:25 pm. December meeting will be cancelled due to the City's
Employee Recognition Luncheon. Next meeting will be held January 8, 2010.
Approved and attested to by:
i
Nancy Benold, Board Chair
Taunya Vessels, Secretary
Date