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GEORGETOWN
TEXAS
Convention & Visitors Bureau Board
Meeting Minutes — March 12, 2010
Parks and Recreation Administration Building
Present: Ty Gipson, Randy Lesseps, Taunya Vessels, Georgene Richaud
Absent: Stephanie Blanck, Bob Villarreal, Tina Owen
City Staff: Cari Miller, Tourism Manager
Guest: Milton Van Dusen
Call to Order
Gipson called meeting to order at 11:38 a.m.
Minutes & Board Action
Minutes from February 12, 2010 were reviewed and no changes were made.
MOTION was made and seconded (Lesseps[Vessels) to approve the February 12 minutes.
Vote called to approve minutes (Gipson). Motion passed unanimously.
Nomination & Election of Board Officer
MOTION was made to nominate Taunya Vessels as Board Vice -Chair by Lesseps, Richaud,
seconded. Motion carried.
MOTION was made to nominate Stephanie Blanck as Board Secretary by Richaud, Vessels
seconded. Motion carried.
Presentation on Convention and Visitors Bureau
Postponed until April meeting.
Fury Basketball HOT Grant Application
The Fury Basketball grant was presented requesting $2,000. Fund will be used for
publicizing tournaments and hospitality rooms for coaches and officials.
MOTION was made and seconded (Lesseps/Richaud) to approve the $2,000 HOT grant
with the stipulation that all funds be spent in the City of Georgetown. Motion passed
unanimously.
Jack Frost Invitational Basketball Tournament HOT Grant Follow-up Report
Milton Van Dusen distributed the follow-up report from the Jack Frost Invitational
Basketball Tournament. Grants funds were used for advertising and banners, hospitality
room and promotion of City. 85% of attendance was from outside Georgetown and
approximately 70% stayed two nights in Georgetown hotels. The tournament program
included a CVB ad and a welcome letter from Mayor. At future tournaments Van Dusen
will work with coaches to encourage parents to complete surveys and will send information
to Gipson to distribute to local businesses.
Board Meeting Time, Day, and Location
Postponed until April meeting.
Adding an Additional Georgetown Event
Postponed until April meeting.
Updates to H.O.T. Grant Application and Follow-up Report
Richaud will make suggested updates and report back to the Board.
2010 Board Goals & Responsibilities
Postponed until April meeting.
Advertising and Media Exposure and Dates of Upcoming Events
Miller gave an update an the following advertising/media exposure and dates to remember:
Advertising
• Updated Visitor Guide and distributed to Georgetown merchants, restaurants, and hotels
Red Poppy Festival
• Obtained $19,425 in sponsorship commitments
• Accepted 125 applications from Arts & Crafts Vendors
• Developed new parade route to avoid staging in residential area
Upcoming Events
• 2' Saturday Market Days & Concerts — March 13
• Red Poppy Festival Pageant — March 27
• City -Wide Garage and Sidewalk Sale — March 27
• Native Tradition Powwow — Southwestern University, i lam —11 pm — March 27
• Harvey at the Palace Theatre, showing March 26 through April 18
• First Friday — April 2
• Reception for Red Poppy Artist Mark Coyle, Williamson Museum, 6 pm -- 8 pm — April 2
MOTION was made and seconded (Lesseps/Vessels) to adjourn. Meeting adjourned at 12:55
pm. Next meeting will be held April 12, 2010.
Ty Gipson, Board Chair
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Stephanie Blanck, Secretary
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